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Closure phase: linking work flow and knowledge
What to analyse | What do I need to know? | |
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Final reporting by contractor | - What do the final reports explain about intervention performance?
- Are there any known external factors that affected intervention performance?
- Have the performance and results of the intervention been properly captured?
- How can it be ensured that the implementing partners convey key lessons learned in their reports?
| PRAG standard templates |
Final evaluation | - Based on the monitoring and evaluation plan integrated at the design phase, is a final evaluation planned?
- If so, have the purpose, use and intended users been well defined?
| Evaluation methodology
Evaluation in hard to reach areas |
Organisational learning | - How do we collect, store and distribute the knowledge acquired? What are key lessons learned and best practices? Which interventions could best benefit from such lessons learned / best practices? How will these be disseminated?
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Final audit | - Is a formal audit being undertaken?
- After finalisation, have all assets been officially transferred to the beneficiary institutions, and has this been reflected on their books?
| PRAG Standard templates
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Operational closure | - How has the project contributed to the main SDG and other relevant SDGs?
- Have all agreed results been achieved?
- If not, have the reasons for non-achievement been captured?
- Are there any lessons learned /recommendations for the future to be shared?
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Administrative closure of contracts/decisions | - Were all payments made and controlled?
- Have the phases of the intervention cycle been well documented and archived for follow-up?
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* Mandatory task.
Closure entails both administrative actions (as detailed above) and a knowledge learning process, consisting of reflection on the intervention examining its efficiency, effectiveness, sustainability and impact, to draw lessons for future interventions.
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