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This page explains how to manage Complementary activities in KA151 and KA153 projects, using a KA153, call 2023 project as an example.

Complementary activities are side activities adding a value to the project and contributing to increase its impact (e.g. seminars, conferences, coaching) and can be added and managed under the specific tab in your project.

The indirect costs of complementary activities cannot be higher than 7% of the direct costs. The grant covers up to 80% of the total costs (direct + indirect), and the amount of the total eligible cost cannot be higher than 10% of the project costs. The total eligible amount is displayed in the project budget and the Complementary activities will also be available in the Final report.

Complementary activities can only be managed by associated persons with edit rights in the project if the project status is Project ongoing.

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title	Relevant For...

This page is relevant for:

Erasmus+, Call 2021 onward
- KA153-YOU~~~~ - Mobility of youth workers
Erasmus+, Call 2022 onward
- KA151-YOU - Accredited projects for youth mobility

Steps

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Access "Complementary activities"

In your project, click on Complementary activities in the Content menu. The complementary activities screen is displayed and all the complementary activities that you add will be shown here. Initially, the complementary activity list is empty.

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Access Complementary Activities

Add a complementary activity

Click on "Create"

Click on the Create button at the top right of the list to open the Complementary activity details screen.

Click the Create button

Fill in the complementary activity details

In the details screen fill in the fields as required. Mandatory fields are marked with a red asterisk (*).

Note the following:

The Complementary activity ID is generated automatically as you add each complementary activity and is unique for each activity.
The indirect cost you enter must be, at most, 7% of the direct cost. Otherwise an error message is displayed and you must adjust this value accordingly.
The total cost for the complementary activity is calculated automatically, as 80% of the sum of the direct and the indirect costs. This value cannot be changed manually. If the total cost related to all complementary activities added in the project exceeds 10% of the total project costs, an error message is displayed under the field, and you must adjust the values for direct and/or indirect costs.
The amounts entered in the budget fields can have one decimal at most, e.g. "100.4"

Fill in the required details

Click on "Save"

Once you have filled in all the mandatory information, the Save button at the bottom right corner of the screen becomes active.

Click the Save button to save the complementary activity details for your project.

Click the Save button

Complementary Activity added to project

A success message is displayed, and you are redirected to the Complementary Activities list, where the newly added activity is now listed.

Complementary Activity added to the project

Manage Complementary Activities

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	Root BM List functionality
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Available options for added Complementary Activities

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