Click the "+Create" button

In the Special Costs tab click the +Create button to create a new special cost entry.

Fill in the cost details

When you add a cost entry the ID number is assigned automatically and incrementally per cost type. This number can be changed to match your internal organisational needs.

Fill in the other fields as applicable. Fields and rules in the forms are different depending on the cost type selected. Mandatory fields are marked with an orange value required label.

Special Needs Support

Provide the following details:

• Organisation: Select the beneficiary organisation from the drop-down list. You can add multiple Special Needs Support entries for the same organisation.
  Note: For KA229 - School Exchange Partnerships projects, your own organisation is selected by default and cannot be changed.
• No. of Participants With Special Needs: Indicate the number of participants with special needs that were supported.
• Grant Requested: Indicate the grant requested (value in €). This can be equal to the total costs incurred.

Exceptional Costs

Provide following details:

• Organisation: Select the beneficiary organisation from the drop-down list. You can add multiple Exceptional Costs entries for the same organisation.
  Note: For KA229 - School Exchange Partnerships projects, your own organisation is selected by default and cannot be changed.
• Total Incurred Cost: Add the total incurred cost (value in €). The amount eligible for funding will be automatically calculated and shown in the Grant Requested (75% of the Total Incurred Cost) field.
• Description and Justification: Include a description of the exceptional costs incurred.

Cost for Covid Tests

In KA2 projects, costs related to Covid tests have to be provided as Exceptional cost in the Special Costs screen, using the COVID_19_TEST check box to mark the exceptional costs as Covid test. 

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• Organisation: Select the beneficiary organisation from the drop-down list. The same organisation can only be chosen once.
  Note: For KA229 - School Exchange Partnerships projects, your own organisation is selected by default and cannot be changed.
• Total Incurred Cost: Insert the total incurred cost (value in €). The amount eligible for funding will be calculated automatically and displayed under Grant Requested (75% of the Total Incurred Cost).

Save the special cost entry

Once all the mandatory fields in your form are filled in, you can Save it to create the cost entry and return to the Special Costs main screen.

The entry then displayed in the special costs list.

Special Costs in the project budget

The approved amounts for all special costs can be consulted at the bottom of the Budget tab , in column Approved Budget (by National Agency).

The column Current Budget (in Mobility Tool+) will display the updated Budget, according to the added Special Cost items.

In projects of call year 2018 you have two comment fields available under Exceptional Cost and Exceptional Costs - Guarantee in the budget screen where it is possible to add more information. Remember to not include any sensitive information in those comment fields.

Click the Edit icon to edit the Special Cost. Make the desired changes and click Save to update the special cost entry. If you click Cancel instead, all your unsaved changes will be deleted and the form will close.

Click the Delete (bin) icon to remove a Special Cost item from the listand confirm deletion.