4. Notifications

The awarding of the best tenderer is done automatically based on the Evaluation performed by the Evaluation Committee, and the following letters are generated automatically by the system:

• Award notification letter to best tenderer; and
• The notification letter to the next best tenderer; and
• The notification letter to the unsuccessful.

After the pre-financing, the system generates the draft Contract from: i) the structured data entered in the Request for Service; ii) the structured data entered and files uploaded during Submission; and iii) the structured data of the Evaluation.

The Contracting Authority reviews and validates the draft Contract, and the award decision (authorisation) for the Specific Contract is granted.

Following the authorisation of the Specific Contract by the Authorising Officer, the Contractors receive the notification letters in the Funding & Tenders Portal. The notification is done by the system where it sends an e-mail automatically to the Contractors, notifying them that the notification letters are available in the portal. A direct link is available in the e-mail to the notification letter.