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For Amendments initiated by the Contractor – Consortium and for Amendment Type 4 (AT4 - Maximum Value of the Contract), the Contractor must initiate the informal Review of the draft Amendment, during the Preparatory Phase of the Amendment workflow, before it is signed by the Contractor and formally submitted to the Contracting Authority for approval. The informal review of the draft Amendment provides the opportunity for an open dialogue and possible corrections (if required) to the request before submission.

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To request an informal review of the draft Amendment as Contractor, in the Tasks section of the Amendment on the Contract page (see above for instructions on how to access the Contract page), click on the right arrow icon of the Prepare Amendment task to expand the panel and click on the “Prepare” button.

Once the request for an informal review Informal Review of the draft Draft Amendment is sent:

A new Contract Amendment Review task is automatically generated in the Tasks section;
A new Review Draft Amendment task is automatically generated in the Task Centre of OPSYS - My Workplace for the Contracting Authority;
A notification is also sent to the Contracting Authority, inviting them to proceed with the Review Draft Amendment task.

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The Contracting Authority has 30 calendar days for the assessment, verification and signature of the Amendment Document. Passed this delay, the Amendment Request of the Contractor expires, and the Amendment Request will be automatically cancelledsystem clock expires (red indicator). If a Request for Additional Information is sent to the Contractor, this delay is extended from the day of the request sent to the Contractor by the indicated deadline in the request. The overall 30 calendar days is reset once the Contractor submits the additional information to the Contracting Authority.

The Operational Manager will be informed on the approaching and expired deadlines, so make sure that the tasks are processed in a timely manner.

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Reminder: The Contracting Authority has 30 calendar days for the assessment, verification and signature of the Amendment Document. Passed this delay, the Amendment Request of the Contractor expires, and the Amendment Request will be automatically cancelledsystem clock expires (red indicator). If a Request for Additional Information is sent to the Contractor, this delay is extended from the day of the request sent to the Contractor by the indicated deadline in the request. The overall 30 calendar days is reset once the Contractor submits the additional information to the Contracting Authority.

The Operational Manager will be informed on the approaching and expired deadlines, so make sure that the tasks are processed in a timely manner.

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Note
Remember to click on the "Submit" button after you have uploaded the document containing the additional information, otherwise the additional information will not be submitted to the Contracting Authority.

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