Page History

...

6.3.3.5 Revert ROM Review

Only ROM Administrators can revert a ROM review to any previous status/step in the ROM Review Workflow, except from “Draft” or “Completed” status, in both the planning and implementation and follow-up phases, or from the implementation and follow-up phases back to the planning phase (i.e. revert from “Approved” back to “Experts Confirmed” status).

...

Following the start of the Desk Phase (and after the field phase has taken place), the ROM Contractor and/or assigned ROM Expert(s) will access the ROM review, fill in the Draft ROM Report and Draft Monitoring Questions based on the data collected during the field phase, and submit the ROM review to status “Draft Report”. The Draft ROM Report and Draft Monitoring Questions must be filled in no later than 14 calendar days after the end of the field phase.  .

During the Desk Phase (and if necessary), the ROM Contractor, Operational Manager and M&E Focal Point can manage (update) the ROM review.

How to start the Desk Phase (ROM Contractor)

...

On the ROM Review page, click on the “Actions” button at the top right of the page, and then select either:

• If you want to complete the Draft ROM Report or ROM Monitoring Questions via the online form (1), choose respectively:

- the “Fill Draft ROM Report”

...

option and complete the online form; and

- the “Fill ROM Monitoring Questions” option

...

and complete the online form.

• Or, if you want to complete the Draft ROM Report or ROM Monitoring Questions via the template (editable PDF file) (2), choose respectively:

- the “Download ROM Report Template” option to download the PDF file to your computer and complete the file; and

- the “Download Monitoring Questions Template”  option to download the PDF file to your computer and complete the file.

Image Added

Via the online form

Complete the following fields on the corresponding page and sections.

Draft ROM Report page

Click on the section title to expand/collapse the corresponding section and fields to complete (draft values).

Image Added

(*) required fields

Executive Summary section:

• Executive Summary*

Project Synopsis section

• Description of the context with a focus on the problematic to be addressed by the action*
• Description of the intervention logic*
• Description of the target group(s) and financial beneficiaries*

Findings section:

• Relevance*
  
• Coordination, complementarity, and EU added value*
• Intervention logic, Monitoring & Learning*
• Efficiency*
• Effectiveness*
• Sustainability*
• Cross-cutting issues*
• Communication and visibility*

Conclusions section:

• Conclusions* – Enter your conclusions. If needed, click on the plus buttonImage Added to add additional conclusions, and/or the delete buttonImage Added to remove conclusions.
• Recommendations – Enter the recommendations:
  • Recommendation*
  • Priority*
  • Importance*
  • To Whom*

If needed, click on the plus buttonImage Added to add additional recommendations, and/or the delete buttonImage Added to remove recommendations.

 While completing the Draft ROM Report form and at the bottom right of the page, you can either click on the “Save” button to save your changes, or click on the “Complete” button once you have completed the form.

The confirmation message is displayed when the Draft ROM Report is successfully saved or completed.

Image Added

Once the Draft ROM Report form has been successfully filled-in, it will also be indicated as completed under the “Actions” of the ROM

...

Image Removed

Complete the following fields on the corresponding page and sections:

Draft ROM Report page

Click on the section title to expand/collapse the corresponding section and fields to complete (draft values).

Image Removed

(*) required fields

Executive Summary section

• Executive Summary*

Project Synopsis section

• Description of the context with a focus on the problematic to be addressed by the action*
• Description of the intervention logic*
• Description of the target group(s) and financial beneficiaries*

Findings section

• Relevance*
  
• Coordination, complementarity, and EU added value*
• Intervention logic, Monitoring & Learning*
• Efficiency*
• Effectiveness*
• Sustainability*
• Cross-cutting issues*
• Communication and visibility*

Conclusions section

• Conclusions* – Enter your conclusions. If needed, click on the plus buttonImage Removed to add additional conclusions, and/or the delete buttonImage Removed to remove conclusions.
• Recommendations – Enter the recommendations:
  • Recommendation*
  • Priority*
  • Importance*
  • To Whom*

If needed, click on the plus buttonImage Removed to add additional recommendations, and/or the delete buttonImage Removed to remove recommendations.

 While completing the Draft ROM Report form and at the bottom right of the page, you can either click on the “Save” button to save your changes, or click on the “Complete” button once you have completed the form.

The confirmation message is displayed when the Draft ROM Report is successfully saved or completed.

Image Removed

Once the Draft ROM Report form has been successfully filled-in, it will also be indicated as completed under the “Actions” of the ROM review.

ROM Monitoring Questions page

...

Click on the “Add a new person” button to add additional person(s) to the list. Manage the list (if required) by clicking on delete button to remove person(s) from the list.

...

Any validation errors detected for the completion of the form will be displayed before completion, and will need to be corrected before proceeding with the completion.

Image Added

If the ROM Monitoring Questions were successfully filled in, a green confirmation message will be displayed at the bottom right of the page, and:

Image Added

• You will be redirected back to the ROM Review page;
• Both the ROM Review forms (Draft ROM Report/ROM Monitoring Questions) are indicated as “Completed”.

Image Added

Alternatively, click on the “Cancel” button before saving or completion to cancel the operation.

Via the PDF template

 In each of the downloaded Draft ROM Report or Monitoring Questions PDF templates:

1. Open the downloaded PDF file template;

2. Complete the required fields and questions in each template file (using the same procedure as described above for the online form);

3. Once completed, save each template file to your computer;

4. Once the template files are saved, return to the ROM Review page in the system, click on the “Actions” button at the top right of the page and choose respectively:

- the “Upload ROM Report Template” option to upload the completed PDF file template from your computer to the system; and

- the “Upload Monitoring Questions Template”  option to upload the completed PDF file template from your computer to the system.

Image Added

Remember to click on the “Save” button to save any changes, and/or on the “Complete” button when you have completed the ROM Monitoring Questions.

...

Any validation errors detected for the completion of the form templates will be displayed before completion, and will need to be corrected in the respective template and uploaded before proceeding with the completion.

If the Draft ROM Report or ROM Monitoring Questions templates were successfully filled in, respectively, a green confirmation message will be displayed at the bottom right of the page, and:

Image RemovedImage Added

• You will be redirected back to the ROM Review page;
• Both the ROM Review forms (Draft ROM Report/ROM Monitoring Questions) are indicated as “Completed”.

Image Removed

Alternatively, click on the “Cancel” button before saving or completion to cancel the operation.

Image Added

How to download the Draft Reports

...

Once the Draft ROM Report has been commented and graded, the ROM review is submitted by the Operational Manager or M&E Focal Point to the next “Draft Report Commented” status/step.

...

Once the ROM review is in “Draft Report Commented” status/step, the ROM Contractor and selected ROM Expert(s) have 14 calendar days to address the comments received from the Operational Manager/M&E Focal Point on the Draft ROM Report, make changes (if necessary), and submit the ROM review to status “Final Report”.

...

In this step, the Operational Manager or M&E Focal Point will submit the ROM review with the Final ROM Report, and the status of the ROM review will be updated to “Completed”.

...