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By default, notifications are sent to the project contactcontacts of the beneficiary organisation/consortium coordinator as indicated in the National Agency Project Management system.
The person who receives notifications can be changed in your project by project by indicating another contact from the beneficiary organisation as having to have view or edit rights to the project. Notifications are, by default, sent in English, but might may also be sent out in the language of the National Agency if the platform has been translated into that language. Some notifications are also sent to partners or co-beneficiary contacts with view or edit rights in a project.
Participants in mobility activity or solidarity projects also receive automatic e-mail notifications in relation to the project they are involved in.
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At the bottom of a notification email you will find the CNS link to change your notification preferences. Currently, the functionality offered via this link does not work. Do not use it. |
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Notifications for Erasmus+ projectsPrivacy statement notificationA privacy statement notification email is automatically sent to every email recorded in Beneficiary module with an explanation and a link to the Erasmus+/European Solidarity Corps privacy statement. This notification is sent to the Beneficiary (or Accreditation owner), Co-Beneficiary/Consortium member, Consortium coordinator, Partner and/or Participant (mobility) in a project.
Accreditation Creation in Beneficiary moduleWhen an Accreditation becomes available in Beneficiary module, a notification is sent to the Accreditation owner contacts contact(s) with edit rights that are not the Legal representative. KA120- Erasmus accreditation in the fields of Vocational education and training, School education and Adult educationHere is an example of the e-mail notification sent when a KA120 - Erasmus accreditation becomes available in Beneficiary module. For details regarding these accreditations in Beneficiary module, see the page KA120 Erasmus Accreditations in Beneficiary module.
KA150 - Erasmus Accreditation for YouthHere is an example of the e-mail notification sent when a KA150 - Erasmus Accreditation for Youth becomes available in Beneficiary module. For details regarding these accreditations in Beneficiary module, see the page KA150 Erasmus Accreditation for Youth in Beneficiary module.
Project creation in Beneficiary moduleWhen a project becomes available for its beneficiaries, a notification is sent to the project contact persons person(s) with edit rights of the beneficiary organisation. The legal representatives will not be notified. The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. Here is an example of the e-mail notification sent:
Project updateWhen project data is updated by the participating organisations, an e-mail is sent to the beneficiary organisation contact(s) with edit rights in the project, with a summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact in the project and can be changed to another contact person of the beneficiary organisation, if required. Here is an example of the e-mail notification:
Request for Accreditation Progress ReportWhen the National Agency requests an Accreditation Progress Report from the accredited beneficiary organisation, an email is sent to the contact(s) of of the accredited organisation with edit rights in Beneficiary module module that are not legal representatives. KA120- Erasmus accreditation in the fields of Vocational education and training, School education and Adult educationHere is an example of the Accreditation Progress Report request notification sent for KA120 Erasmus accreditations.
KA150 - Erasmus Accreditation for YouthHere is an example of the Accreditation Progress Report request notification sent for KA150 Erasmus accreditations.
Request for Final ReportInterim report request (KA171)A Reminders to provide the final report will be sent on the end date of the project and one week before the Final report submission deadline. This notification is sent to the project's beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. If the final report was already submitted before the configured dates, no notification is sent out. For details regarding the Final beneficiary report in Beneficiary module, please see the page Manage the final beneficiary report. contact when the National Agency requests an Interim report for a KA171-HED - Mobility of higher education students and staff supported by external policy funds project. See How to complete and submit a KA171 Interim or Periodic Report for details. Here is an example of the e-mail notification:
Rejection of Final ReportIn the case where the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. Here is an example of the e-mail notification:
Interim report revision (KA171)A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Interim report for a KA171-HED - Mobility of higher education students and staff supported by external policy funds project. See How to complete and submit a KA171 Interim or Periodic Report for details. Here is an example of the e-mail notification:
Participant report notificationsAutomatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for Erasmus+. For details on the Participant Report in Beneficiary module, see the page Manage Participant Reports in projects. Excerpt | Email Sent for Participant Report - All Except Youth and Higher Education InternationalSubject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%% You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%% Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient. To help you fill in your report, please find below your main mobility activity details: Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency. Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better! Email Sent for Participant Report - YouthSubject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%% You recently took part in an Erasmus+ project. Now it's time to tell us what you think by filling in your participant report that takes the form of a short online survey. Your feedback is very valuable to the European Commission, the National Agencies and individual organisations involved in the project, and will help improve the Erasmus+ programme for future generations!You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.To help you fill in your report, please find below your main mobility activity details: Mobility activity type: %%ACTIVITY_TYPE%% Planned dates of mobility activity: %%START_DATE%% - %%END_DATE%% Country of mobility activity: %%HOST_COUNTRY%% Sending organisation: Name: %%HOME_NAME%% City: %%HOME_CITY%% Country %%HOME_COUNTRY%% Receiving organisation: Name: %%HOST_NAME%% City: %%HOST_CITY%% Country %%HOST_COUNTRY%%Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency. Contact details of Erasmus+ National Agencies can be found at %%NA_INFORMATION%% Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better! Email Sent for Participant Report - Higher Education InternationalSubject: Erasmus+ participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%%, You recently took part in an Erasmus+ project. Now it's time to tell us what you think! It takes just 5-10 minutes to fill in your "participant report". This is a required part of your mobility activity placement, and your feedback is very valuable. Your sending organisation, the National Agencies and the European Commission use your answers to improve Erasmus+ for future participants.You should submit the report within 10 calendar days upon receipt of this invitation. Click here to start: %%UNIQUE_ACCESS_LINK%%Please note that this report is intended to be submitted only by you and you may not forward the above link to any other recipient To help you fill in your report, please find below your main mobility activity details: Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the sending organisation or National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency. Your personal data is protected. If you have questions regarding data protection, please have a look at: %%PERSONAL_DATA_PROTECTION%% Many thanks for your time and for helping make the Erasmus+ programme better! Email Sent for Individual Participant Report on recognitionFor details regarding the Report on recognition in Beneficiary module, see the page Manage Report On Recognition. Subject: Erasmus+ participant report on recognition Email Body Text: Dear %%RECOGN.FIRST_NAME%% %%RECOGN.LAST_NAME%%, You have taken part in an Erasmus+ mobility activity project and already submitted feedback on your mobility activity experience through the participant report. As your recognition process was not finalised at the time of the submission of your first report, you are now asked to fill in the second survey which focuses specifically on recognition.Your mobility activity details were the following: You may save a temporary draft and use the same hyperlink to get back to it. Once you have completed it by answering all questions, please submit it by clicking on the "Submit" button. After having submitted the report you will no longer be able to change it.This is a system generated message from EU Survey. Please do not reply. If you encounter any difficulties in filling the report please contact your beneficiary organisation: %%RECOGN.BENEFICIARY_ORGANISATION_NAME%% Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the National Agency that has selected your project. Contact details of Erasmus+ National Agencies can be found at %%RECOGN.NA_INFORMATION%% Your personal data is protected. More details can be found at %%RECOGN.PERSONAL_DATA_PROTECTION%% |
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Interim report cancelation (KA171)A notification is sent to the project's beneficiary contact when the National Agency cancels the request for an Interim report. See How to complete and submit a KA171 Interim or Periodic Report for details. Here is an example of the e-mail notification:
Periodic report request (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency requests a Periodic report for a KA210 or KA220 project. Here is an example of the e-mail notification:
Progress report request (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency requests a Progress report for a KA210 or KA220 project. Here is an example of the e-mail notification:
Periodic report revision (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Periodic report for a KA210 or KA220 project. Here is an example of the e-mail notification:
Progress report revision (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency requests the revision of a submitted Progress report for a KA210 or KA220 project. Here is an example of the e-mail notification:
Periodic report reminder (KA210, KA220)A reminder notification is sent to the project's beneficiary contact containing the submission deadline for a Periodic progress report in KA210 and KA220 projects. Here is an example of the e-mail notification:
Progress report reminder (KA210, KA220)A reminder notification is sent to the project's beneficiary contact containing the submission deadline for a Progress report in KA210 and KA220 projects. Here is an example of the e-mail notification:
Periodic report cancelation (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency cancels the request for a Periodic report for KA210 and KA220 projects. Here is an example of the e-mail notification:
Progress report cancelation (KA210, KA220)A notification is sent to the project's beneficiary contact when the National Agency cancels the request for a Progress report for KA210 and KA220 projects. Here is an example of the e-mail notification:
Request for Final ReportReminders to provide the final report will be sent on the end date of the project and one week before the Final report submission deadline. This notification is sent to the beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. If the final report was already submitted before the configured dates, no notification is sent out. For details regarding the Final beneficiary report in Beneficiary module, please see the page Manage the final beneficiary report. Here is an example of the e-mail notification:
Rejection of Final ReportIn the case where the Final Report is rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. Here is an example of the e-mail notification:
Participant report notificationsAutomatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for Erasmus+. For details on the Participant Report in Beneficiary module, see the page Manage Participant Reports in projects.
Email Sent for Participant Report - Youth
Email Sent for Participant Report - Higher Education International
Email Sent for Individual Participant Report on recognitionFor details regarding the Report on recognition in Beneficiary module, see the page Manage Report On Recognition.
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Notifications for European Solidarity Corps projectsPrivacy statement notificationA privacy statement notification email is automatically sent to the every email recorded in Beneficiary module with an explanation and a link to the Erasmus+/European Solidarity Corps privacy statement.
Quality Label creationWhen an ESC50/ESC52 Quality Label becomes for beneficiaries, a notification is sent to the Accreditation owner contact(s) with edit rights that are not the Legal representative.
Project creationWhen a project becomes available for its beneficiaries, a notification will be sent to the project contact person of the beneficiary organisation. The legal representatives will not be notified. The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. Here is an example of the e-mail notification:
Project updateWhen project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisation, providing a short summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact in the project and can be changed to another contact person of the beneficiary organisation, if required. Here is an example of the e-mail notification:
Request for Final reportReminders to provide the final report will be sent on the end date of the project and 53 days after the end date of the project. This 53 days is a default and your National Agency may adjust the timing and the content of the message to their needs. Here is an example of the e-mail notification:
Rejection of Final ReportIn case the Final Report has been rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. Here is an example of the e-mail notification:
Quality label report requestWhen the National Agency requests an Accreditation Progress Report from the beneficiary organisation awarded with the Quality Label, an email is sent to the contact(s) of the accredited organisation with edit rights in Beneficiary module that are not legal representatives.
Participant report notificationsAutomatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for European Solidarity Corps. European Solidarity Corps participant report - Except ESC30-SOL
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Notifications for European Solidarity Corps projectsPrivacy statement notificationA privacy statement notification email is automatically sent to the every email recorded in Beneficiary module with an explanation and a link to the Erasmus+/European Solidarity Corps privacy statement.
Project creationWhen a project becomes available for its beneficiaries, a notification will be sent to the project contact person of the beneficiary organisation. The legal representatives will not be notified. The e-mail notification provides basic information on the project and instructions on how to sign in using EU Login and access the project. If you do not have an EU Login (previously ECAS account), follow the instructions to register first. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool - Project initiation [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName], Your European Solidarity Corps project has been granted, congratulations! Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project title: [Project Title] Organisation Legal Name: [Beneficiary Legal Name] You can now send offers in the European Solidarity Corps Portal to the registrants to take part in your project. https://europa.eu/youth/solidarity_en You can also start managing your project in Erasmus+ project management and reporting tool. Erasmus+ project management and reporting tool is the system for the management of projects that received an EU grant under the European Solidarity Corps. The tool is developed by the European Commission for you, as beneficiaries of these projects. In Erasmus+ project management and reporting tool you will be able to provide all the information on your projects. When offers are accepted in the European Solidarity Corps Portal, you will be able to retrieve the participants details and associate them to the activities, complete and update budget information, follow up on participant reports and submit your report to your National Agency. To access the project please follow the steps below:
Please contact your National Agency if you need further information or support: https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en For additional help on how to manage your project in Erasmus+ project management and reporting tool please consult the Guide for Beneficiaries: https://wikis.ec.europa.eu/x/KKT-AQ This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply. Project updateWhen project data is updated by the participating organisations, an e-mail is sent to the contact of the beneficiary organisation, providing a short summary of the update. The legal representatives are not notified. The project contact is referred to as the Primary contact in the project and can be changed to another contact person of the beneficiary organisation, if required.Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool - Project update [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName], Your project has been updated in Erasmus+ project management and reporting tool with new information on [dd/mm/yyyy] [hh:mm:ss] Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project title: [Project Title] Be aware that changes appear in the Erasmus+ project management and reporting tool for information only. It is your responsibility to adapt the project information in accordance with these changes, if necessary. Please contact your National Agency if you need further information or support. This is a system generated message Erasmus+ project management and reporting tool. Please do not reply. Email sent to Partner organisations present in the Grant agreementAll organisations included in the Grant agreement, other than the beneficiary organisation, are notified by e-mail, sent to the preferred contact, that their data has been used in a European Solidarity Corps project. This e-mail is not sent to the beneficiary organisation contact, as another e-mail is already sent with the project information. This e-mail is sent only once, when the organisation is created in Beneficiary module. This can happen either when the project is created or when it is updated. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool - Project initiation [Project Agreement Number ] – [Project Title] Email body: Dear [Contact FirstName] [Contact LastName], Your organisation has been added as a partner organisation for a European Solidarity Corps project. Project details: EC Project Number: [Project Number] National Project ID: [National Project ID] Project title: [Project title] Beneficiary Legal Name: [Beneficiary Legal Name] Beneficiary Contact: [Beneficiary Preferred Contact Email Address] National Agency managing the project: [NA Name and code] You can now send offers in the European Solidarity Corps Portal to the registrants to take part in the project: https://europa.eu/youth/solidarity_en. Should there be incorrect details in this email, please contact the beneficiary organisation or the European Solidarity Corps National Agency: https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en. This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply. Request for Final reportReminders to provide the final report will be sent on the end date of the project and one week before the Final report submission deadline. This notification is sent to the beneficiary organisation contact(s) with edit rights in the project that are not the legal representative. If the final report was already submitted before the configured dates, no notification is sent out. For details regarding the Final beneficiary report in Beneficiary module, please see the page Manage the final beneficiary report. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool – Final Report Expected [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName], Your final report is expected till [Final Report Submission Deadline] by your National Agency. Please fill in the necessary data and submit your report. Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project Title: [Project Title] Project Acronym: [Project Acronym] Project Start Date: [Project Start Date] Project End Date: [Project End Date] Beneficiary Organisation information: [Organization information] Organisation Legal Name: [Beneficiary Legal Name] Organisation OID: [Organisation OID] Project Information [Project information] Documentation for final beneficiary report submission can be found at https://wikis.ec.europa.eu/x/IIRYAg. Please contact your National Agency if you need further information or support. https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en. For additional help on how to manage your project in Erasmus+ project management and reporting tool please consult the Guide for Beneficiaries: https://wikis.ec.europa.eu/x/KKT-AQ This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply. Rejection of Final ReportIn case the Final Report has been rejected by the National Agency, an e-mail notification is sent to the project contact person of the beneficiary organisation. Here is an example of the e-mail notification: Subject: Erasmus+ project management and reporting tool – Final Report Rejected [Project Agreement Number ] – [Project Title] Email Body Text: Dear [Contact FirstName] [Contact LastName], Your final report has been rejected by your National Agency. You have now full access to your project. Your National Agency will contact you to guide you in making the necessary corrections before you submit your report again. Please wait for their instructions. Project details: EC Project Number: [Project Agreement Number] National Project ID: [National ID] Project title: [Project Title] Organisation Legal Name: [Beneficiary Legal Name] Please contact your National Agency if you need further information or support. https://europa.eu/youth/solidarity/organisations/contact-national-agencies_en This is a system generated message from Erasmus+ project management and reporting tool. Please do not reply. Participant report notificationsAutomatic e-mails are sent to participants with an invitation to complete a Participant Report in EU Survey to share their feedback on the experience participating in an activity for European Solidarity Corps. For details on the Participant Report in Beneficiary module, see the page Manage participant reports in projects. European Solidarity Corps participant report - ExceptESC30-SOL
European Solidarity Corps participant report - ESC30-SOLSubject: European Solidarity Corps participant report Email Body Text: Dear %%FIRST_NAME%% %%LAST_NAME%%, You recently took part in a European Solidarity Corps project. Now it's time to tell us what you think! It takes less than 10 minutes to fill in your "participant report". This is a required part of your project, and your feedback is very valuable. National Agencies and the European Commission use your answers to improve the European Solidarity Corps for future participants.You should submit the report any time in the next 30 days. Click here to start: %%UNIQUE_ACCESS_LINK%%You may save a temporary draft and use the same hyperlink to get back to it. Once completed, you should submit the report by clicking on the "Submit" button. Be aware that you will no longer be able to change it.To help you fill in your report, please find below your main activity details: Project Code: %%AGREE_NR%% Project dates: %%PRJ_START_DATE%% - %%PRJ_END_DATE%% Country of project: %%NA_COUNTRY%% National Agency funding the project: %%NA%% Email sent to participants to register for the European Youth CardParticipants in European Solidarity Corps will receive a notification email informing them that they can register for the European Youth Card in the website www.eyca.org.
Should you wish to report on any sensitive issue which you do not want to disclose in this report, you may want to contact the National Agency that has selected your project. In case any of the information presented above is not correct, please also contact your National Agency. Your personal data is protected. If you have questions regarding data protection, please have a look at the specific privacy statement: %%EACDPO%% Many thanks for your time and for helping make the European Solidarity Corps better! Email sent to participants to register to the European Youth CardParticipants in European Solidarity Corps will receive a notification email informing them that they can register for the European Youth Card in the website www.eyca.org.
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