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This page is relevant for:
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This page outlines thespecifics for mobility activities carried out within projects under Erasmus+ KA155-YOU.
For general instructions on how to create and manage mobility activities in beneficiary projects via the Erasmus+ and European Solidarity Corps platform, please see the page Add mobility activities to projects.
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Draft mobility activities must be completed or removed before attempting to submit the final beneficiary report, as they will not be considered in the budget summary. See the page Manage the final beneficiary report for details.
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"Activity" sectionIn this section you must select the Activity from the available drop-down list. The list will display the Activities available in the project. The Activity duration (days) will be filled in as per information available for the selected Activity and is read-only.
"Mobility Activity" sectionMobility activity ID
"Participant" flagIn KA155 projects, when creating a mobility activity, the Participant flag is checked by default.
"Accompanying Person" flag
"Force majeure" flag
The minimum requirement of one day for Duration (days) will not apply in case of Force majeure. In mobility activities flagged as Force majeure, the Individual support grant field will become editable.
"Participant" sectionParticipant ID
Participant's date of birthA mobility activity flagged as Participant must be 18 years old to participate in a KA155 project. When you fill in the Participant's date of birth an error message displays if this condition is not fulfilled. For mobility activities flagged as Accompanying Person this restriction does not apply.
"Participant with fewer opportunities" flag
In KA155 projects, this flag is checked by default if the mobility activity is flagged as Participant and can not be de-selected. It is not displayed for participants of type Accompanying Person. The field Inclusion support for participants is displayed.
"Inclusion support for participants"The Inclusion support for participants is displayed if the participant is flagged as Participant with fewer opportunities.Here you can request additional costs directly linked to participants with fewer opportunities and their accompanying persons. You must fill in the Description and justification for inclusion support for participants if the provided value for Inclusion support for participants is higher than 0 EUR.
"Incoming international participant (under special conditions)" flag
"Participant Report" section
"Recognition Certificates" section
"From - To" sectionSending OrganisationAny participating organisation from the project can be selected as Sending organisation. For an organisation to be available for selection, it must be added to the project first. See the page Participating Organisations in projects for details. After the organisation is selected, Sending country, Sending organisation Erasmus Code, if applicable for the organisation, and Sending city are filled in automatically. The Sending country and Sending city can be edited.
Receiving city/country - ItineraryTo provide the details for the Receiving countries and cities for the mobility activity, click on the Add Itinerary button.
Select the Receiving country from the drop-down list. Fill in the Receiving city and provide the Duration (in days). You can add a maximum of ten itineraries. Once an itinerary is added, it can be deleted by clicking on the bin icon. If there is only one itinerary, it cannot be deleted.
"Travel grant for remote traveler" flagCheck this flag to indicate if the Travel grant for remote traveler is required. Selecting this option will result in the field Travel grant for remote traveler becoming available in the Duration section.
"Distance Band", "Real distance in km" and "Main means of transport"
The Real distance in km must also be filled in. The Real distance in km must be within the range of the selected Distance Band.
"Sustainable Means of Transport" flag
Comments on different location than Sending organisationIf applicable for the mobility activity, provide an explanation on why a location/city is different from the ones of the sending/receiving organisations.
"Travel pass grant", "Travel grant for remote traveler" and "Travel days"Under Travel Grant, the Travel pass grant displays the applicable rate and cannot be changed. If the Travel grant for remote traveler flag in section From - To was checked, the field Travel grant for remote traveler is additionally displayed, containing the relevant rate and is also read-only. It is also here that you can provide the Travel days. The minimum and maximum allowed is displayed below the field.
"Request Exceptional costs for expensive travel" flag
Visa and Visa-related costs, vaccinations, medical certificates and other miscellaneous costsWhere required, you can request Visa and Visa-related costs, vaccinations, medical certificates and other miscellaneous costs. Provide the value in field Visa-related eligible costs. This cost item is supported with 100% funding. If the Visa-related eligible costs is higher than 0 EUR, you must provide the Visa-related costs - description and justification.
Exceptional cost for visa and other entry requirements
 "Duration" sectionHere the Start and End date of the mobility activity can be adjusted in order to calculate the Duration (days). The activity days should include both the days when participants have actually taken part in learning activities and the travel days. The travel days for remote travelers should be considered only if they are outside of the range of the activity.
Individual SupportHere you must provide the Duration for individual support (days). The minimum and maximum values allowed are displayed below the field. The Individual support grant is then automatically updated with the calculated value and read-only.
Reservation CostsIf needed, Reservation costs can also be requested. Reservation eligible costs have a Support rate of 80%. Provide the value in field Reservation eligible costs. If the Reservation eligible costs is higher than 0 EUR, you must provide the Reservation costs - description and justification.
Exceptional costs for reservation
 "Budget" sectionThe Total mobility activity grant is displayed at the bottom of the screen. The total grant is calculated automatically, as per information provided in the various sections of the mobility activity.
Mobility Activity CommentsIf needed, you can provide additional information in the Mobility Activity Comments field which is considered important to explain any relevant aspect related to the mobility activity.
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