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Following the start of the Desk Phase (and after the field phase has taken place), the ROM Contractor and/or assigned ROM Expert(s) will access the ROM review, fill in the Draft ROM Report and Draft Monitoring Questions based on the data collected during the field phase, and submit the ROM review to status “Draft Report”. The Draft ROM Report and Draft Monitoring Questions must be filled in no later than 14 calendar days after the end of the field phase.  

During the Desk Phase (and if necessary), the ROM Contractor, Operational Manager and M&E Focal Point can manage (update) the ROM review.

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On the ROM Review page, click on the “Actions” button at the top right of the page, and then select the “Fill either:

• If you want to complete the Draft ROM Report

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• or

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• ROM Monitoring Questions

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Complete the following fields on the corresponding page and sections:

Draft ROM Report page

Click on the section title to expand/collapse the corresponding section and fields to complete (draft values).

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(*) required fields

Executive Summary section

• Executive Summary*

Project Synopsis section

• Description of the context with a focus on the problematic to be addressed by the action*
• Description of the intervention logic*
• Description of the target group(s) and financial beneficiaries*

Findings section

• Relevance*
  
• Coordination, complementarity, and EU added value*
• Intervention logic, Monitoring & Learning*
• Efficiency*
• Effectiveness*
• Sustainability*
• Cross-cutting issues*
• Communication and visibility*

Conclusions section

• Conclusions* – Enter your conclusions. If needed, click on the plus buttonImage Removed to add additional conclusions, and/or the delete buttonImage Removed to remove conclusions.
• Recommendations – Enter the recommendations:
  • Recommendation*
  • Priority*
  • Importance*
  • To Whom*

If needed, click on the plus buttonImage Removed to add additional recommendations, and/or the delete buttonImage Removed to remove recommendations.

 While completing the Draft ROM Report form and at the bottom right of the page, you can either click on the “Save” button to save your changes, or click on the “Complete” button once you have completed the form.

The confirmation message is displayed when the Draft ROM Report is successfully saved or completed.

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Once the Draft ROM Report form has been successfully filled-in, it will also be indicated as completed under the “Actions” of the ROM review.

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ROM Monitoring Questions page

Reply to the questions on the ROM Monitoring Questions page. It is mandatory to reply to all questions marked with an asterisk (*).

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1. Depending on the geographical implementation and lot for the ROM review, you may need to select the ROM Monitoring Questions template (Global or Country). If "Country", select the country from the additional drop-down list;

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2. Click on the section header to expand the questions underneath;

3. Reply to the questions in the corresponding textboxes;

4. Choose the appropriate traffic light: green = good/very good, orange = issues to be addressed, red = off-track/serious deficiencies;

5. At any moment, you can cancel or save the questionnaire, or complete the questionnaire once all the required questions are completed.

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Questions related to the List of Documents Analysed section (section 9) are in the form of “Yes”/”No”/”N/A” answers, and need to be replied by selecting the appropriate choice from the corresponding drop-down list.

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To add additional analysed document(s) to the list, click on the "Add Document" button at the end of the list and enter the name (description) of the document(s) analysed.

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Add the list of person(s) interviewed for the ROM Monitoring Questions under the List of persons interviewed section.

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• via the online form (1), choose respectively:

- the “Fill Draft ROM Report” option and complete the online form; and

- the “Fill ROM Monitoring Questions” option and complete the online form.

• Or, if you want to complete the Draft ROM Report or ROM Monitoring Questions via the template (editable PDF file) (2), choose respectively:

- the “Download ROM Report Template” option to download the PDF file to your computer and complete the file; and

- the “Download Monitoring Questions Template”  option to download the PDF file to your computer and complete the file.

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Via the online form

Complete the following fields on the corresponding page and sections.

Draft ROM Report page

Click on the section title to expand/collapse the corresponding section and fields to complete (draft values).

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(*) required fields

Executive Summary section:

• Executive Summary*

Project Synopsis section

• Description of the context with a focus on the problematic to be addressed by the action*
• Description of the intervention logic*
• Description of the target group(s) and financial beneficiaries*

Findings section:

• Relevance*
  
• Coordination, complementarity, and EU added value*
• Intervention logic, Monitoring & Learning*
• Efficiency*
• Effectiveness*
• Sustainability*
• Cross-cutting issues*
• Communication and visibility*

Conclusions section:

• Conclusions* – Enter your conclusions. If needed, click on the plus buttonImage Added to add additional conclusions, and/or the delete buttonImage Added to remove conclusions.
• Recommendations – Enter the recommendations:
  • Recommendation*
  • Priority*
  • Importance*
  • To Whom*

If needed, click on the plus buttonImage Added to add additional recommendations, and/or the delete buttonImage Added to remove recommendations.

 While completing the Draft ROM Report form and at the bottom right of the page, you can either click on the “Save” button to save your changes, or click on the “Complete” button once you have completed the form.

The confirmation message is displayed when the Draft ROM Report is successfully saved or completed.

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Once the Draft ROM Report form has been successfully filled-in, it will also be indicated as completed under the “Actions” of the ROM review.

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ROM Monitoring Questions page

Reply to the questions on the ROM Monitoring Questions page. It is mandatory to reply to all questions marked with an asterisk (*).

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1. Depending on the geographical implementation and lot for the ROM review, you may need to select the ROM Monitoring Questions template (Global or Country). If "Country", select the country from the additional drop-down list;

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2. Click on the section header to expand the questions underneath;

3. Reply to the questions in the corresponding textboxes;

4. Choose the appropriate traffic light: green = good/very good, orange = issues to be addressed, red = off-track/serious deficiencies;

5. At any moment, you can cancel or save the questionnaire, or complete the questionnaire once all the required questions are completed.

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Questions related to the List of Documents Analysed section (section 9) are in the form of “Yes”/”No”/”N/A” answers, and need to be replied by selecting the appropriate choice from the corresponding drop-down list.

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To add additional analysed document(s) to the list, click on the "Add Document" button at the end of the list and enter the name (description) of the document(s) analysed.

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Add the list of person(s) interviewed for the ROM Monitoring Questions under the List of persons interviewed section.

Click on the “Add a new person” button to add additional person(s) to the list. Manage the list (if required) by clicking on deleteImage Added button to remove person(s) from the list.

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Any validation errors detected for the completion of the form will be displayed before completion, and will need to be corrected before proceeding with the completion.

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If the ROM Monitoring Questions were successfully filled in, a green confirmation message will be displayed at the bottom right of the page, and:

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• You will be redirected back to the ROM Review page;
• Both the ROM Review forms (Draft ROM Report/ROM Monitoring Questions) are indicated as “Completed”.

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Alternatively, click on the “Cancel” button before saving or completion to cancel the operation.

Via the PDF template

 In each of the downloaded Draft ROM Report or Monitoring Questions PDF templates:

1. Open the downloaded PDF file template;

2. Complete the required fields and questions in each template file (using the same procedure as described above for the online form);

3. Once completed, save each template file to your computer;

4. Once the template files are saved, return to the ROM Review page in the system, click on the “Actions” button at the top right of the page and choose respectively:

- the “Upload ROM Report Template” option to upload the completed PDF file template from your computer to the system; and

- the “Upload Monitoring Questions Template”  option to upload the completed PDF file template from your computer to the system.

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Remember to click on the “Save” button to save any changes, and/or on the “Complete” button when you have completed the ROM Monitoring Questions.

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Any validation errors detected for the completion of the form templates will be displayed before completion, and will need to be corrected in the respective template and uploaded before proceeding with the completion.

If the Draft ROM Report or ROM Monitoring Questions templates were successfully filled in, respectively, a green confirmation message will be displayed at the bottom right of the page, and:

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• You will be redirected back to the ROM Review page;
• Both the ROM Review forms (Draft ROM Report/ROM Monitoring Questions) are indicated as “Completed”.

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Alternatively, click on the “Cancel” button before saving or completion to cancel the operation.

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How to download the Draft Reports

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