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	Illustrations provided for consultation only...

This page explains how to add, edit and delete activities for KA1 youth mobility projects in My projectsBeneficiary module, using a Mobility of youth workers (KA153-YOU), call 2023 project as an example.

An activity is a set of tasks performed within the same location, the same time frame and the same scope. Each activity recorded in My projects the project has a unique activity ID.

Participants are associated with an activity through mobility activities recorded in My projectsthe project. You must therefore add activities to your project before adding mobility activities, as you will need to associate each mobility activity to an activity.Our example below shows how to complete the Activities section in your project using a Mobility of youth workers (KA153-YOU) project.

Excerpt
For a quick overview of Activities in Beneficiary module, please view the eLearning video.

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	CP Ukraine BM
	CP Ukraine BM

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title	Relevant For...

This page is relevant for:

Erasmus+, Call 2021 onward
- KA151-YOU - Mobility of young people for accredited organisations
- KA152-YOU - Mobility of young people
- KA153-YOU~~~~ - Mobility of youth workers
- KA154-YOU - Youth participation activities
Erasmus+, Call 2022 onward
- KA155 DiscoverEU Inclusion

Prerequisites

Only the contact person with edit rights on in the project is able to perform this operation.the actions below
A grant agreement has been signed for the project, and it is visible in My projects. available in Beneficiary module
To update the project it must have the status Project Ongoing.
Add all participating organisations to your project before adding the activities

Detailed Steps

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Add an activity

Access "Activities" in the Content menu

In your project, click on Activities in the Content menu. The List of Activities is is displayed. All the activities that you add will be shown here. At firstInitially, the list is empty.

Note: You can only add a Preparatory Visit once you have added and detailed the associated activity. Once you have added mobility activities to the project, you will be able to see the number of mobility activities associated with each activity in this list.

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Click on Activities in the Content menu Image Added

Click on "Create"

Click on the Create button in the top right corner of the list to open the Add an activity screen.

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Click on the Create button Image Added

Fill in the activity details

In the Add an Activity screen screen, fill in the fields as required. All fields are mandatory and are marked with a red asterisk (*), displaying Value missing below each field to complete.

Note

Some

The fields

differ according to

to complete may differ, depending on the key action and/or call year of your project and/or Activity Type selected when adding the activity.

Note Take note of the following:

Click on the Activity ID drop-down list and select an ID from the list of unassigned Activity IDs. The activity ID is must be unique for a the activity in the project.
Click on the Activity Type drop-down list and select the relevant activity type for which you want to fill in the details. The Activity Types available depend on the key action of your project. For some action
types you
types you can add multiple activities of the same activity type.
Note
You can only add an activity of type Preparatory Visit, where available, once you have added and detailed the associated activity.
Tick the Itinerant check box if the activity is itinerant in accordance with the Erasmus+ Programme Guide. See the page Mobility activities in KA1 youth mobility projects for details on how this impacts mobility grants.
For KA152-YOU and KA153-YOU projects: , if you have selected the activity type type Preparatory visit:
- You must select the Venue of the activity from the list of countries of the project organisations.
- You must also select the activity the preparatory visit relates to, from the Related to the activity drop-down list.
For call 2023 projects you must provide the Start date and End date of the activity, using the available date pickers. The dates must be within the Project Duration, displayed as a timeline above the fields to complete.

Here is an example of adding an activity of type Professional development activities - Programme Countries:

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the Activity screen in a KA153, call 2023 project.

Example of the Activity screen in a KA153, call 2023, project Image Added

Here is an example of the Activity screen in a KA154, call 2022 project.

Example of the Activity screen in a KA154, call 2022, project Image Added

Here is an example of adding an activity of type Preparatory

visit:

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visits in a KA152, call 2022 project, where the fields Venue/Country of activity and Related to the activity become available and must be completed.

Example of adding an activity of type Preparatory visits Image Added

Click "Save"

Once you have filled in all the mandatory information, the Save button in the bottom right corner of the screen becomes availableactive. Click the the Save button to save the activity details for your project.

Click on Save Image Added

Activity added

A success message is displayed, and you are redirected to the List list of Activities, where the newly added activity is now displayed.

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Note: At this point you can start adding mobility activities and associate them with each of the activities in this list. As you do so, the number Number of mobility activitiesMobility Activities associated with each activity will be shown here.

Newly added activity available in the project Image AddedThe list of activities may have a different layout once activities are added, depending on the call year of your project.

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Example of list of activities with a different layout Image Added

Edit an activity

Click on

"Edit"

the Edit icon to open the details of the selected activity in edit mode.

Click on the Edit icon to update an activity Image Added

Make the desired changes in the activity details, as per your needs. Then click on the Save button at the bottom of the screen to save the updated information. If you use the Back button, the changes will not be saved.

Note
Certain fields, for example Activity ID or Activity Type cannot be updated and are read-only.

In this example, only the Activity Title and Activity description can be updated.

Certain fields, for example Activity ID or Activity Type cannot be updated and are read-only Image Added

Delete an activity

In the activity list, click the Edit icon next to the activity you want to modify. The Edit an activity screen opens.

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Edit the activity details

In the Edit an Activity screen make the desired changes. Note that if you change the activity type, you may need to reenter some of the already provided information.

Only some details are modifiable. In our example we have changed the activity title.

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Click on "Save"

Click on the Save button in the bottom right corner of the screen. A success message is displayed, and you are redirected to the Activities list, where you may see the updated details of the activity, depending on your changes.

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Return to activity list

If you do not wish do update the activity details, you can return to the List of Activities by clicking on Cancel in this screen or clicking directly on Activities in the Content menu. Any changes you may have made to the activity details are lost.

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Delete an activity

Click on "Delete"

In the activity list, click the Delete icon next to the activity you want to delete. The activity is immediately deleted (no confirmation required) and a success message is displayed.
Warning
Only activities that are not linked to preparatory visits or mobility activities can be deleted.
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to remove from the project and follow the onscreen instructions to remove it from the project.
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Note
type error
If you try to delete an activity that is linked to (a) preparatory visit(s) and or mobility activities, an error message will display, informing you of this fact. Remove the link to the activity from the preparatory visit(s) and/or mobility activity first and try again.
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Expected Outcome

Depending on the action you have performed:
- A new activity has been added to the project and is displayed in the list of activities. You can now start associating mobility activities.
- The changes to the activity details are saved.
- The selected activity has been removed from the list of activities.

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Versions Compared

Old Version 16

New Version 17

Key

Prerequisites