On this page you will find the guidelines on how to search for call for tenders and register your company to obtain a Participant Identification Code (PIC, 9-digit number).

Information on how to respond electronically to EU procurement procedures (open procedures, two-step procedures and negotiated procedures) can be viewed by clicking on the on the arrow (>) of the navigation menu (on the left) to unfoldthe section about each procedure type.

See section eSubmission system requirements to consult supported browsers, file types, size of attachments and other system requirements when submitting a tender / request to participate in eSubmission.

Before responding electronically to any public procurement procedure, the submitter needs to be registered in :

the European Commission's user authentication service (EU Login)

.

To respond to a call for tenders with prior publication of a contract notice published before 25/10/2023, as well as to the negotiated procedures, the organisation needs an account on the

EU Institutions' eProcurement

platform TED eTendering.

The organisation (a candidate or tenderer in a procurement procedure) must be registered in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals. 

Instructions on how to create a PIC can be found on this page. Economic operators already registered in the Participant Register shall reuse their existing PICs when preparing tenders in eSubmission.

You can search for tendering opportunities with EU institutions on two main websites:

• the Funding & Tenders Portal

• the TED eTendering platform for calls for tenders published before 25/10/2023.

There you can find all EU institutions' calls for tenders published on the Tenders Electronic Daily (TED), the electronic Supplement to the Official Journal of the EU, dedicated to European public procurement.

Some EU institutions use the above mentioned platforms to publish planned calls for tenders as well:

• Planned calls to be published on TED: you can subscribe to the planned call if you want to be informed about the future publication on TED.
• Planned calls for middle and low value contracts (above 15.000 EUR and below 140143.000 EUR for supplies and services): you can express interest if you want to be invited to submit a tender in the future negotiated middle/low value procedure.

Publications of EU institutions’ planned calls for middle and low value contracts can also be found on the tender opportunities websites of the different institutions:

• Tender opportunities of Commission’s departments
• Public Procurement at the Council

You can search for EU calls for tenders opportunities on the  Funding & Tenders Portal. The call for tenders card already gives you a few details like the number of lots, their scope, the submission deadline, etc.   From the call for tenders details, you can access the call for tenders space on TED eTendering.  From this page you can:

• Subscribe to calls for tenders
• Consult procurement documents
• Create and submit a question 
• Access eSubmission

To start your search from the Funding & Tenders Portal follow these steps:

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How to participate: the key steps

Click on the HOW TO PARTICIPATE tab of the menu bar and select Key steps from the drop-down menu.

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You arrive at the How to Participate page.  Click Click on the Tenders buttonfrom the internal navigation menu on the upper left corner to view information concerning calls for tenders. A blue line will appear on the activated button and the Grants button will be greyed out:

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The different steps of the workflow are explained on the page, as shown in the picture here below:

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Under Step 1 you can also find a link to additional information about public procurement procedures:Image Removed

The different steps of the workflow are explained on the page:

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Where to find the details on a procedure in eSubmission

The eSubmission home page shows the details on the procedure you want to respond to: the procedure reference number and title, the procurement type, etc.

The time limit for receipt of tender is indicated too: you find the deadline date and time and time zone. There is also a  countdown reminder.

A click on the  Show more button displays additional details.

In the Communication section, you will find a link More information about the procedure, that directs directs you to the call for tenders space on Funding and Tenders Portal or TED eTendering (for call for tenders published before 25/10/2023 or negotiated procedures). There you will find the procurement documents.

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At all times, you can consult the procedure main data by clicking on the Procedure reference number button on the left side of the screen:

Make sure you read the system requirements for using eSubmission. When you open eSubmission, there is a link to them in them in the first section of eSubmission servicepage. The link is also available on the on the parties page and on the tender data page.   

Here are the requirements for the public procurement procedures (procedures published on TED eTendering):

The application was tested with the latest versions of the following browsers: Microsoft Edge, Chrome, Firefox, Safari.

The application is responsive.

The system supports the following file types for all uploads: pps, pptx , jpg, docx, pdf, msg, doc, xlsx, xls, xml, rtf, txt, tiff, p7m, bmp, jpeg, tif, pptx, jpe, gif, png.

If you select a wrong file type, the warning displayed lists the accepted file types explicitly.

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