Questions or fields may vary depending on the action you apply for and provided answers. Please read the onscreen information carefully to complete the relevant fields and sections.

This page is relevant for:

• Erasmus+ Call year 2023
  • KA122-SCH - Short-term projects for mobility of learners and staff in school education
  • KA122-VET - Short-term projects for mobility of learners and staff in vocational education and training 
  • KA122-ADU - Short-term projects for mobility of learners and staff in adult education 

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Open "Budget" 

Click on Budget in the Content menu. The Budget screen opens. 

The budget section details budget information related to the planned activities and their mobilities specified in the Activities section.

The budget contains a summary and a number of subsections depending on the action type and the activities requested. The details can be displayed or hidden in the Content menu by clicking on the arrow next to Budget. 

All detailed sections must be completed except Organisational Support, which is prefilled based on information specificed in the Activities section of the form. 

The Budget sections are:

• Budget (Summary and Details)
  • Organisational Support (prefilled)
  • Travel
  • Individual Support
  • Linguistic Support
  • Preparatory visits
  • Inclusion Support
  • Exceptional costs

You can navigate to the different subsections in the budget in three ways:

1. Select a section directly in the Content menu.
2. Go to previous / next subsections by using the previous / next arrows in top right corner of the page.
3. In any subsection, click on the Go to button and select the appropriate section from the drop-down list.

View Budget calculations

View "Budget summary"

The Budget summary includes information per activity type and totals for:

• Organisational support
• Individual support
• Travel
• Course fees
• Linguistic support
• Preparatory visits
• Inclusion support 
• Total

Initially, the summary displays only budget information based on the organisation details and activity information entered in previous steps. It is updated as information is added in the budget screens, as described below.

Budget items that are not applicable for a particular activity type are marked as Not applicable.

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View Budget Details

The Budget details include information per activity type and totals for:

• Individual support for participants
• Individual support for accompanying persons
• Standard travel
• Inclusion support for participants
• Inclusion support for organisations

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Provide additional budget information

Organisational Support

In the Content menu select Organisational Support under the Budget section. The contents of information in this section is prefilled, based on information specified in the Activities section.

Organisational support covers various costs directly linked to the implementation of mobility activities and not covered by other cost categories.

Organisation support grant is calculated automatically for each mobility flow based on activity type, countries involved and number of participants.

The Organisational support screen displays the rates and the calculation grant for each mobility flow and as well as the totals.

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Travel

In the Content menu select Travel under the Budget section. 

Travel costs must be specified per mobility flow/activity.

The travel grant covers the return travel costs of participants and accompanying persons from their place of origin to the venue of the activity.

Most information is prefilled in the screen, but you must specify the following:

• Exceptional costs for expensive travel - check the available box if applicable - note that if selected, you must specify the costs in the Exceptional costs subsection.
• Sustainable means of transport (green travel) - check the available box if applicable
• Travel distance ( - select a value from the drop-down list) 

 The Travel unit cost and Travel grant are calculated automatically based on the specified information.

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Individual Support

In the Content menu select Individual support under the Budget section.

Individual support covers costs of subsistence for participants and accompanying persons during the activity.

Individual support is calculated per mobility flow.

Most information is prefilled in the screen, but you must specify:

• the number of Travel days for each mobility flow 

The Individual support grant for participants and Individual support grant for accompanying persons are calculated automatically based on the specified information.

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Linguistic support

In the Content menu, select Linguistic support under the Budget section.

Linguistic support covers the costs for providing language learning materials and training to participants who need to improve the knowledge of the language they will use to study or receive training during their activity. Linguistic support is only applicable for some activities.

You must specify:

• the Language - select from the drop-down list
• the Number of participants for whom OLS is available

The Linguistic support grant for participants is calculated automatically based on the specified information.

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Preparatory visits

In the Content menu select Preparatory visits under the Budget section.

Preparatory visits may be applicable for each mobility flow.

You must specify:

• the Number of persons taking part in preparatory visits - if no preparatory visit is foreseen, specify type 0 (zero).

The Preparatory visits grant is calculated based on the specified information.

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Inclusion support

In the Content menu select Inclusion support under the Budget section.

Inclusion support covers various costs related to the organisation of mobility activities for participants with fewer opportunities.

Inclusion support is applicable for each mobility flow.

• Inclusion support for organisations is pre-calculated based on the number of participants with fewer opportunities.
• For each mobility flow that includes participants with fewer opportunities, specify the total amount requested for Inclusion support for participants,thenfill in the Description and justification of expenses in the available field.

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Exceptional costs

In the Content menu, select Exceptional costs under the Budget section.

The following types of exceptional costs may be claimed:

• Exceptional costs for expensive travel - when this checkbox is selected in the Travel subsection
• Exceptional costs for visa and other entry requirements 
• Financial guarantee, if requested by the National Agency.

 Exceptional costs for expensive travel

If you selected Exceptional costs for expensive travel for a mobility flow in the Travel subsection, you must specify:

• Description and justification
• Eligible costs

The Eligible amount is calculated automatically based on the specified information and the specified support rate.

 Exceptional costs for visa and other entry requirements

To request coverage for an Exceptional costs, click the blue Add element button.

You must specify:

• Cost type - select from the drop-down list
• Mobility flow ID - select from the drop-down list the flow for which the exceptional costs are expected
• Type the Number of participants supported with this cost item
• Provide a Description and justification of expenses
• Type the Eligible costs amount

The Eligible amount is calculated automatically based on the specified information and the specified support rate.

Financial guarntee requested by the National Agency

To request coverage for a Financial guarantee, tick the checkbox: The National Agency has requested a financial guarantee.

You must specify:

• the Amount of financial guarantee

The Eligible amount is calculated automatically based on the specified information and the specified support rate.

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Example of a completed "budget" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.

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