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This page explains how to link a mobility activity in a KA131 and/or KA171 project to a Blended intensive programme, using a KA131 project from call year 2023. For a quick overview, watch the eLearning video How to link BIP (Blended intensive programme) to a mobility activity.
Blended intensive programmes ... are short, intensive programmes that use innovative ways of learning and teaching, including the use of online cooperation. The programmes may include challenge based learning where transnational and transdisciplinary teams work together to tackle challenges for example those linked to the United Nations’ sustainable development goals or other societal challenges identified by regions, cities or companies. The intensive programme should have added value compared to existing courses or trainings offered by the participating HEIs and can be multiannual. By enabling new and more flexible mobility formats that combine physical mobility with a virtual part, blended intensive programmes aim at reaching all types of students from all backgrounds, study fields and cycles. Groups of higher education institutions will have the opportunity to organise short blended intensive programmes of learning, teaching and training for students and staff. During these blended intensive programmes, groups of students or staff as learners will undertake a short-term physical mobility abroad combined with a compulsory virtual component facilitating collaborative online learning exchange and teamwork. The virtual component must bring the learners together online to work collectively and simultaneously on specific assignments that are integrated in the blended intensive programme and count towards the overall learning outcomes. ... Source: Erasmus+ Programme Guide 2025; page 48 Blended intensive programmes are developed and implemented by at least three higher education institutions (HEIs) coming from at least three EU Member States and third countries associated to the Programme (called a blended intensive programme partnership).
The duration of the physical component in a Blended Intensive Programme is between 5 and 30 days, but there is no limitation on the duration of the virtual component. For full eligibility criteria please refer to the Erasmus+ Programme Guide. Within each blended intensive programme partnership there must be one coordinating HEI and receiving HEI (typically the same HEI combining the coordinating and receiving role) and minimum two partner HEIs. A coordinating HEI can be a sending or receiving organisation in a mobility activity. Blended intensive programmes can be open to students and staff from sending higher education institutions outside the partnership, but the receiving HEI must be one of the partnership organisations. The participating HEIs must hold a valid ECHE. The following mobility activity types can be organised to take part in a blended intensive programme: In a KA131 project, in the Blended intensive programmes section, you will see all the blended intensive programmes defined in the grant agreement and transferred automatically from the National Agency's project management system. It is not possible to manually add more blended intensive programmes directly in your project. Initially, each Blended intensive programme, available in the project, is in status Draft and must be completed before mobility activities can be linked to it. Information If your organisation/consortium has not been awarded organisational support for carrying out blended intensive programmes, this section will not be available in your project. You can still send participants to blended intensive programmes implemented by other HEIs, regardless of whether your organisation is a partner in the blended intensive programme partnership, provided that both projects are ongoing (final beneficiary report has not been submitted for any of them) and the physical period of the programme is within the physical period of the participant's mobility activity. To link a mobility activity to a blended intensive programme, you must take the following steps in the mobility activity screen, accessible from the Mobility Activities section of the project, for the selected participant: Mobility activities can only be linked to a Blended Intensive Programme in status Complete. Once the status of the linked mobility activity is also Complete, the mobility activity will be displayed in the participant lists for the selected blended intensive programme in the project. See Link a mobility activity in a KA131 or KA171 project to a Blended intensive programme for details. Complete learner mobility activities are taken into account in the reported number of participants and the reported organisational support for the selected blended intensive programme in the beneficiary project. These amounts can be viewed both in the blended intensive programme details and in a dedicated section in the budget overview. Take note Learners from the country of the receiving HEI may enrol in the blended intensive programme, but do not count towards the number of reported participants, nor is any organisational support granted for these participants. Sending organisations can have an overview of their participants enrolled in blended intensive programmes by exporting the mobility activity list. Those participants are counted in the reported number of mobility activities in the budget overview of the sending organisation project. As a result, in the Blended intensive programmes section of the project, the mobility activity will be taken into account in the number of reported participants for the selected blended intensive programme and will be listed in the programme details, at the bottom of the screen.
For details on how to manage blended intensive programmes, see the page Blended Intensive Programmes in KA131 Higher Education projects.
Information
Fields may vary depending on the action type and call year of your project. Please read the onscreen information carefully.
The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.
Steps
1. Open the mobility activity details
From the list of mobility activities, click on the Edit icon to open the mobility activity details for the mobility activity you want to link to a Blended intensive programme. For details on adding and updating mobility activities, see the page Add mobility activities to projects.
2. Select the appropriate activity type
In the Activity type field, available in the Mobility Activity section, select the activity type that will allow you to link the mobility to a blended intensive programme:
- for KA131 projects:
- Student mobility for studies
- Staff mobility for training
- Staff mobility for teaching
- for KA171 projects:
- Staff mobility for teaching
For an overview of the activity types available, see Activity Types in KA131 projects and Activity Types in KA171 projects.
3. Select the "Mobility to a Blended Intensive Programme" (KA131)/"Blended intensive programme" (KA171) flag
Select the Mobility to a Blended Intensive Programme flag (KA131)/Blended intensive programme flag (KA171) in the Mobility Activity section of the mobility activity details screen. Once selected, the Blended mobility activity flag is also set and read-only.
Complete the other required information of the mobility activity details. For details, see:
See below examples of the flags to select to link the mobility to a blended intensive programme, in KA131 and KA171 projects.
4. In the "From-To" section, select the "Sending organisation"
Only organisations available in the Participating organisations section of your project can be selected.
Select the Sending organisation for the mobility activity by clicking on the available Select button.
A pop-up window will open, displaying the participating organisations in your project available for selection. After the sending organisation was selected, the relevant organisation information is displayed. The fields Sending country and Sending city remain editable. Step-by-step instructions are available below.
Use the Select (1) button to choose the respective organisation. Clicking on it opens a pop-up window where you can select the organisation. The example shows a list displaying the Sending organisations available in your project. If an organisation you want to select is not available, check the Participating organisations section in your project and add it, if possible.
Click on the organisation you want to choose (2). It will be highlighted in the list. Click on the Select (3) button.
The organisation information in the From-To section is updated with the details of the selected organisation (4).
5. Click on the "Select" button below the "Blended intensive programme ID" field
In the From-To section of the mobility activity, click on the Select button below the Blended intensive programme ID field to link the mobility activity to a Blended Intensive programme.
6. Choose the Blended Intensive Programme from the list and click on "Select"
A pop-up window displays, listing the Blended intensive programmes (1) to choose from. You can Search (2) the list by typing in a (partial) Blended Intensive Programme ID or Title. See below for details.
Blended intensive programmes will be available for selection, if the following conditions are fulfilled:
- Blended intensive programmes in status Complete from your KA131 project, and/or
- Blended intensive programmes in status Complete from other ongoing KA131 projects, where the beneficiary organisation of your project is added as a partner organisation.
Blended Intensive Programmes from one call can be linked to mobility activities from another call, for example, sending students funded by call 2022 to Blended Intensive Programmes funded under call 2021, or the other way around, provided that the start and end dates of the physical period of the blended intensive programme overlap with the dates of the participant's mobility activity physical period.
Error messages are displayed under the Blended Intensive Programme ID field will appear if a condition is not met and will provide further guidance.
Click on the chosen Blended Intensive Programme (1) to link to. It will be highlighted. Then click on the Select (2) button to confirm.
7. The blended intensive programme is linked to the mobility activity
The Blended Intensive Programme ID (1) field in the From-To section will be updated based on your selection. The information for the Receiving organisation (2) is updated automatically based on the information provided in the linked Blended intensive programme. Nevertheless, the fields Receiving country and Receiving city remain editable.
Once the mobility activity is in status complete, it will be displayed in the appropriate list of participants from the linked Blended intensive programme. See Blended Intensive Programmes in KA131 Higher Education projects for details. For details regarding the mobility activity details, see:
A warning message will display, if a condition regarding the Blended Intensive Programme is not met. Such errors must be corrected. In this example, the dates for the mobility activity do not overlap with the dates of the selected programme. Make the required changes in the duration section of the mobility activity.
8. Search the list of Blended intensive programmes
Here is an example where multiple Blended intensive programmes from different projects are available for selection in the list after clicking on the Select button for the Blended intensive programme ID. You can use the Search field to filter down the list of results, if required.
The list also provides the standard list options to adjust the items displayed per page and page browsing.
The Search field displayed on top of the table allows you to filter the list by providing, even partial:
- a Blended intensive programme ID,
- the Title of the Blended intensive programme,
- the OID or the Erasmus Code (ECHE) of a partner organisation in the Blended Intensive Programme.
Provide your search criterion and click on the Search button. The list is updated accordingly.
The More filters button, even though displayed, is not active.
See examples of searches below:
The Erasmus code will not be visible in the search results, yet all the blended intensive programmes linked to that participating organisation will be displayed in the search results.
The OID will not be visible in the search results, yet all the blended intensive programmes linked to that participating organisation will be displayed in the search results.
For details on how to manage blended intensive programmes, see the page Blended Intensive Programmes in KA131 Higher Education projects.
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