This page explains how to link a mobility activity in a KA131 or KA171 project to a Blended intensive programme. In our example, we are using a KA131, call 2022 project.

Blended intensive programmes

... are short, intensive programmes that use innovative ways of learning and teaching, including the use of online cooperation. The programmes may include challenge based learning where transnational and transdisciplinary teams work together to tackle challenges for example those linked to the United Nations’ sustainable development goals or other societal challenges identified by regions, cities or companies. The intensive programme should have added value compared to existing courses or trainings offered by the participating HEIs and can be multiannual. By enabling new and more flexible mobility formats that combine physical mobility with a virtual part, blended intensive programmes aim at reaching all types of students from all backgrounds, study fields and cycles.
Groups of higher education institutions will have the opportunity to organise short blended intensive programmes of learning, teaching and training for students and staff. During these blended intensive programmes, groups of students or staff as learners will undertake a short-term physical mobility abroad combined with a compulsory virtual component facilitating collaborative online learning exchange and teamwork. The virtual component must bring the learners together online to work collectively and simultaneously on specific assignments that are integrated in the blended intensive programme and count towards the overall learning outcomes. ...
_{Source: Erasmus+ Programme Guide 2023 (Version 3, 04.04.23), page 49ff}

Blended intensive programmes are developed and implemented by at least three higher education institutions (HEIs) coming from at least three EU Member States and third countries associated to the Programme (called a blended intensive programme partnership).

The duration of the physical component is between 5 and 30 days, but there is no limitation on the duration of the virtual component. For full eligibility criteria please refer to the Erasmus+ Programme Guide.

Within each blended intensive programme partnership there must be one coordinating HEI and receiving HEI (typically the same HEI combining the coordinating and receiving role) and minimum two partner HEIs. A coordinating HEI can be a sending or receiving organisation in a mobility activity. Blended intensive programmes can be open to students and staff from sending higher education institutions outside the partnership, but the receiving HEI must be one of the partnership organisations. The participating HEIs must hold a valid ECHE.

The following mobility activity types can be organised to take part in a blended intensive programme:

Student mobility for studies
Staff mobility for teaching
Staff mobility for training

In your project, in the Blended intensive programmes section, you will see all the blended intensive programmes defined in the beneficiary grant agreement and transferred automatically from the National Agency project management system. It is not possible to manually add more blended intensive programmes directly in your project. Initially, each Blended intensive programme, available in the project, is in status Draft and must be completed before mobility activities can be linked to a Blended intensive programme.

Information

If your organisation/consortium has not been awarded organisational support for carrying out blended intensive programmes, this section will not be available in your online project. You can still send participants to blended intensive programmes implemented by other HEIs, regardless of whether your organisation is a partner in the blended intensive programme partnership, provided that both projects are ongoing (final beneficiary report has not been submitted for any of them) and the physical period of the programme is within the physical period of the participant's mobility activity.

To link a mobility activity to a blended intensive programme, you must take the following steps in the mobility activity screen, accessible from the Mobility Activities section of the project, for the selected participant:

Check the Mobility to a Blended Intensive Programme flag (KA131) / Blended intensive programme flag (KA171) in the Mobility Activity section of the mobility screen. See Mobility activities in KA131 Higher Education projects and Mobility activities in KA171-HED projects for details.
Select the relevant Blended intensive programme ID in the From-To section of the mobility screen. Make sure the mobility activity Start Date and End Date are correctly filled in before you attempt to link it to a specific blended intensive programme. Clicking on the Select button for the Blended intensive programme ID opens a pop-up window containing a list of blended intensive programmes:
- Blended intensive programmes in status Complete from your project for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period, and/or
- Blended intensive programmes in status Complete from other ongoing HED projects, where the beneficiary organisation of the current project is added as a partner organisation and for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period.

Mobility activities can only be linked to a Blended Intensive Programme in status Complete. Once the status of the linked mobility activity is also Complete, the mobility activity will be displayed in the participants list for the selected blended intensive programme in the project. Complete learner mobility activities are taken into account in the reported number of participants and the reported organisational support for the selected blended intensive programme in the beneficiary project. These amounts can be viewed both in the blended intensive programme details and in a dedicated section in the budget overview.

Take note

Learners from the country of the receiving HEI may enroll in the blended intensive programme but do not count towards the number of reported participants, nor is any organisational support granted for these participants.

Sending organisations can have an overview of their participants enroled in blended intensive programmes by exporting the mobility activity list. Those participants are counted in the reported number of mobility activities in the budget overview of the sending organisation project. As a result, in the Blended intensive programmes section of the project, the mobility activity will be taken into account in the number of reported participants for the selected blended intensive programme and will be listed in the programme details, at the bottom of the screen.

For details on how to manage blended intensive programmes, see the page Blended Intensive Programmes in KA131 Higher Education projects.

Information

Fields may vary depending on the action type of you project. Please read the onscreen information carefully to complete the relevant fields.

Relevant For...

This page is relevant for:

Erasmus+; all calls
- KA131-HED Mobility of higher education students and staff supported by internal policy funds
- KA171-HED Mobility of higher education students and staff supported by external policy funds

The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation.

Steps

1. Open the mobility activity details

From the list of mobility activities, click on the Edit icon to open the mobility activity details for the mobility activity you want to link to a Blended intensive programme. For details on adding and updating mobility activities, see the page Add mobility activities to projects.

Open the mobility activity details

2. Link a mobility activity to a Blended intensive programme

2.1. Select the "Mobility to a Blended Intensive Programme" (KA131) or "Blended intensive programme" (KA171) flag

Select the Mobility to a Blended Intensive Programme flag (KA131) / Blended intensive programme flag (KA171) in the Mobility Activity section of the mobility activity details screen. Once selected, the Blended mobility activity flag is also set and read-only.

Complete the other required information in mobility activity and the following sections of the mobility activity details. See:

for details.

Select the Mobility to a Blended Intensive Programme flag

2.2. In the "From-To" section, select the "Sending organisation"

Use the Select button below Sending organisation and select the respective Sending organisation.

Only organisations available in the Organisations section of your project can be selected.

Select the Sending organisation

Click here to expand for how to select an organisation, using a KA121 project as example.

You have the Select (1) button available to choose the respective organisation from. Clicking on it opens the organisation selection pop-up window, in our example for Sending Organisation.

Click on the organisation you want to choose (2), it will be highlighted in blue, and click on the Select (3) button.

The organisation information in the From-To section is updated as per selected organisation (4).

2.3. Click on the "Select" button below "Blended intensive programme ID"

In the From-To section of the mobility activity, the Blended intensive programme ID field and specific fields regarding the Virtual component description of the activity are available for the mobility activity flagged as Mobility to a Blended Intensive programme and must be completed.

To link the mobility activity to the relevant Blended intensive programme, click on the Select button below the Blended intensive programme ID field.

Click on the Select button below the Blended intensive programme ID field

2.4. Select the Blended Intensive Programme from the list and click on "Select"

A pop-up window displays, listing the Blended intensive programmes (1) to choose from. The option to Search (2) the list and general list functionalities such as browsing and items per page (3) are also available.

Blended intensive programmes will be available for selection, if the following conditions are fulfilled:

Blended intensive programmes in status Complete from your KA131 project for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period, and/or
Blended intensive programmes in status Complete from other ongoing KA131 projects, where the beneficiary organisation of the current project is added as a partner organisation and for which the start date and end date of the physical period overlap with the dates of the participant's mobility activity physical period.

Take note

Blended Intensive Programmes from one call can be linked to mobility activities from another call, for example, sending students funded by call 2022 to Blended Intensive Programmes funded under call 2021 or the other way around.

Pop up window with list of available Blended intensive programmes opens

Click on the Blended Intensive Programme in the list to link the mobility activity to. The selected programme is highlighted in blue. Click on the Select button to confirm.

In this example, three Blended Intensive Programmes are displayed in the list. All three programmes have the same Physical start and end date. The Blended intensive programme ID displayed for each indicates that each programme belongs to a different project.

Select the Blended intensive programme from the list

2.5. Blended intensive programme linked to the mobility activity

The Blended Intensive Programme ID (1) field in the From-To section will be updated as per your selection.

The information for the Receiving organisation (2) is updated automatically as per the information provided in the linked Blended intensive programme. The fields Receiving country and Receiving city remain editable.

Once the mobility activity is in status complete, the mobility activity will be displayed in the List of Participants in the Blended intensive programme details of the linked programme. See Blended Intensive Programmes in KA131 Higher Education projects for details.

Blended intensive programme linked to the mobility activity

3. Search the list of Blended intensive programmes

Here is an example where multiple Blended intensive programmes from different projects are available for selection in the list after clicking on the Select button for the Blended intensive programme ID.

You can use the Search field to filter down the list of results, if required.

The list also provides the standard list options to adjust the items displayed per page and page browsing.

Multiple Blended intensive programmes from different projects available for selection

3.1. Search options

Using the Search field displayed on top of the table allows you to filter the list by providing:

a (partial) Blended intensive programme ID, or
Title, or
OID of a partner organisation or Erasmus Code of a partner organisation in a Blended intensive programme.

Provide your search criterion and click on the Search button. The list is updated as per your search criteria. In this example, we use a partial Blended intensive programme ID to narrow down the list.

Provide your search criteria in the Search field to narrow down the list of BIPs

Here is an example where we use the OID of a partner organisation in the Blended intensive programme to narrow down the list of Blended intensive programmes. Two results are found.

Example of search using OID