1. Click on"Blended Intensive Programme" in the "Content Menu"

Click on Blended Intensive Programme in the Content menu of your project to access the Blended Intensive Programmes list.

The list displays all the blended intensive programmes defined in the grant agreement, transferred automatically from the National Agency project management system when the project becomes available for the beneficiary in the Erasmus+ and European Solidarity Corps platform.

Initially, all available Blended Intensive Programmes are in status Draft. The status will change to Complete after you fill in all the required information in the Blended intensive programme details and the Blended Intensive Programme Partnership sections of the programme. 

You have the options to View (1) or Edit (2) the available Blended Intensive Programmes. 

2. List of Blended Intensive Programmes

For blended intensive programmes displayed in the list, the following information is available: 

• Blended Intensive Programme ID - is assigned automatically and cannot be changed; indicate this ID in the mobility activity screen for a selected participant to retrieve and display the participant's details in the Blended Intensive Programme
• Title of the Blended Intensive Programme
• Number of Participants (Awarded)
• Number of Participants (Reported) - calculated automatically based on the number of linked participants via the Blended Intensive Programme ID
• Number of Teachers/Trainers delivering the Programme
• Number of HEIs in the Partnership
• Coordinating HEI
• Receiving HEI
• Status 
• Actions - contains the icons with the option to Delete (inactive), View or Edit the specific programme

Some information is only displayed or updated in the list view after you fill in all the details of the blended intensive programme and after mobility activities are linked to it.

3. Edit/Complete a Blended Intensive Programme

3.1. Click on the "Edit" icon to access the Blended Intensive Programme details

Click on the Edit (pencil) icon of the row of the desired programme to open its details.

The Blended Intensive Programmes screen consists of three sections:

1. Blended Intensive Programmes Details
2. List of Blended Intensive Programmes Partnerships
3. List of Blended Intensive Programmes Participants - not displayed on the image below. 

Use the scrollbar in your browser to access all information on screen. 

You must fill in all the required information in the Details and Partnership sections. The information in the Participants section can only be viewed. Participants are only available if they have already been linked to the Blended Intensive Programme, which is done in the individual mobility activity  screen for a participant.

The fields available for completion may vary, i.e. depending on the call year of the project.

3.2. Complete/Edit the "Blended Intensive Programme Details"

Fill in the fields for the Blended Intensive Programme as required.

Mandatory fields are marked with a red asterisk ( * ) and the text Value missing is displayed below the relevant fields, if no information is provided. Some fields display specific information in red below the field, providing information on the required values, for example Value cannot be smaller than 3, received value is 0. 

Note the following:

1. • Certain fields are updated automatically based on the linked mobility activities involved in the blended intensive programme and based on the organisations you add in the Partnership details section.
     • These fields are greyed out and the information cannot be changed manually.
     • If corrections are required, you must make the necessary changes in the affected mobility activities that are linked to the selected programme via the Blended intensive programme ID, or in the Partnership section. 
   • The Physical start date and Physical end date fields refer to the physical activity of the programme.
   • The Blended Intensive Programme Organisational Support (Awarded) grant is the amount awarded by the National Agency and therefore cannot be changed by the beneficiary.
   • The Blended Intensive Programme Organisational Support (Reported) grant is calculated automatically based on the reported number of participants (learners in blended mobility activities that have been indicated as part of the blended intensive programme and have the status Complete in Beneficiary module).

Here an example of the organisational support fields in the Blended intensive programme details, after mobility activities have been linked to the Blended intensive programme. See the page  Mobility activities in KA131 Higher Education projects  for details. 

3.3. Add the Blended Intensive Programme "Partnerships"

The Partnership details section will display warning messages. These warning messages provide an overview of the rules to observe regarding the roles of the organisations added to the partnership. 

As you add and/or edit partnership organisations, the warning messages will disappear if a specific rule is fulfilled. When all conditions are fulfilled, the warning messages are no longer displayed.

3.3.1. Click on the "Create" button

The partnership must consist of at least three higher education institutions from three different countries, of which one must have the role of Coordinator (HEI with a valid ECHE), and one must have the role of Receiving HEI (with a valid ECHE). At least one organisation in the partnership must be a Sending HEI/Organisation. The Coordinating HEI can be a Receiving HEI or Sending HEI. As a prerequisite, you must first add those organisations in your project as described on the page Organisations in projects.

Click on the Create button in the Blended Intensive Programmes Partnerships details section to add the organisations.

3.3.2. Provide the required information and "Save"

In the displayed pop-up window:

1. Select the Organisation ID available in the drop-down list. Some of the other organisation details will be filled in automatically.
2. Select the applicable Partnership Role.
3. Select the Mobility Activity Role. The options available depend on the partnership role. 
4. Click Save to update the partnership details. The organisation is added to the list of partnerships.

Removing an organisation from the list does not remove it from the project, nor does it affect any of the related mobility activities.

The warning messages on top of the list may also be updated. In our example, after we added one partner organisation as Receiving HEI, the message concerning the Receiving HEI is no longer displayed, meaning this rule is now fulfilled.

Add all other partnership organisations as previously explained. 

Take note of the following:

1. Partnership rules - Every blended intensive programme partnership must have:
   1. at least three HEIs - the ones implementing the programme
   2. one and only one Coordinator (Partnership Role)
   3. at least two Partner HEIs (Partnership Role): the partnership can include additional organisations (HEIs or other types)
   4. one and only one Receiving HEI (Mobility Activity Role); typically, this is the Coordinating HEI, but this role can be assigned to another HEI in the partnership
   5. at least one Sending Organisation (Mobility Activity Role)
2. For the following organisations that are added to the partnership, you can choose the Partnership Role and the Mobility Activity Role as applicable, keeping in mind the partnership rules explained above.
   1. Whenever the Coordinator and Receiving HEI roles are assigned to a new organisation, previous organisations must also be updated. Check the warning messages in such case and adapt the organisation roles accordingly.

Here is an example of the Partnership list with three organisations added. No warning message is displayed at the top of the list, meaning all requirements for Blended Intensive Programmes Partnerships are fulfilled. 

3.4. Save the updated Blended Intensive Programme

Click on the Save button to save all the changes made for the Blended Intensive Programme. 

3.5. Blended Intensive Programme in status "Complete"

You are returned to the List of Blended Intensive Programmes.

If all mandatory information for the Blended Intensive Programme was provided and the partnership organisations were added correctly, the Status of the Blended Intensive Programme is updated to Complete.

4. View the Blended Intensive Programme "Participants"

4.1. Click on "View" or "Edit" to open the Blended Intensive Programme Details

Click on the View or Edit icon to open the Blended Intensive Programme Details.

4.2. Access the list of Participants at the bottom of the screen

At the bottom of the Blended Intensive Programme Details screen you can consult the list of all Participants enroled in the selected blended intensive programme, with key details about each participant, such as Mobility Activity ID, Type of participant, Participant name and more.

For each participant displayed in the list you will be able to open the participant details in view mode, by clicking on the View icon. A pop-up window will open, containing the mobility activity information. Any changes required to the participant information must be done from the mobility activity details, accessible from the Mobility Activities section in your project. 

Here is an example screen of a linked Blended Intensive Programme viewed in the Mobility Activities details, available in the From-To section. See Mobility activities in KA131 Higher Education projects for additional information.