Logical Framework Approach

OVERVIEW

What is it?

The Logical Framework Approach (LFA) is the chosen method for the planning, management, monitoring and reporting of EU external relations interventions. It combines:

• a critical thinking process: the Intervention Logic - IL
• a tool: the Logical Framework Matrix – LFM

What can it be used for?

The Logical Framework Approach supports the design of an intervention. Its main output, the Logical Framework Matrix, is a tool used for design as well as for monitoring, evaluation and results reporting.

Implementation:

• Analysis to detect possible changes in the context and adaptintervention logic (IL) and Logframe Matrix (LFM).
• The LFM provides the basis for tracking progress in the achievement of results and planning activities and resources accordingly,
• The LFM provides a good summary of the action and therefore facilitates communication among stakeholders (policy dialogue),

Monitoring and Reporting:

• The logframe matrix will be crucial for the monitoring of results,
• It is also an essential reporting tool for informing the Commission on the achieved results,

Evaluation:

• The intervention logic and the logframe matrix facilitate evaluation of relevance, coherence, efficiency, effectiveness, impact and sustainability,
• Logical framework approach allows lessons to be drawn (what went wrong or well? Why? Are there conclusions relevant to other similar actions? etc…),

When can it be used?

The Logical Framework Approach is used in the intervention cycle from design to closure.

Who can use it?

All stakeholder involved in the design and execution of an intervention.

What are its strengths?

• It provides a structured way to integrate analytic and planning tools in designing the intervention, providing the Logical Framework Matrix as a reference tool, , which can be used in all phases of the Intervention cycle.
• By systematically addressing assumptions and risks highlighted in the analytical phase, it increases the chances of success of the intervention by linking and adapting it to the surrounding context.

What are its limitations?

The Logical Framework Approach is a very effective design tool only if it integrates consistent preparatory analysis (context, stakeholder, public policy etc.) and is kept aligned to the intervention context. It does not replace sound professional judgement nor experience.

PRACTICAL APPLICATION

The Logical Framework Approach starts with an analytical phase, where all needed context analysis, (i.e. Public policy, Stakeholder, Gender etc.) are performed to define the broad rational of the intervention.
Those analyses are generally performed during the design phase, and will be progressively fine-tuned, in an iterative process, along the whole design phase. They contribute to providing evidence supporting the chosen strategy, and the relevance, credibility and feasibility of the planned intervention.

Toward the end of the intervention design process, planning tools (Activity Based Costing, Activity and Resource schedule) are applied to define the timespan of the intervention as well as the required inputs. Both time and inputs planning should be outcome-based - which is, specifically lined to the intervention and its context, providing additional evidence of the feasibility of the intervention, from the timing, quality and cost perspectives.

The key output of the logical framework are the Intervention Logic and the Logical Framework Matrix (Logframe). The intervention logic is the way an intervention is expected to achieve its desired results, including underlying assumptions about the causality and interaction between the intervention, its inputs, activities, outputs, outcomes and impacts, in the context of the intervention.  The Logical Framework Matrix, represents the totality of the intervention within a structure connecting three interdependent elements: the Result Chain, showing the causal link leading from input to the expected impact; the Assumptions, linking the intervention to its specific context; and the indicators, allowing measurement of intervention progress:

Logframe matrix – project modality (as opposed to budget support approach)⁸⁴

Note: An action Document logframe only includes impact, outcome(s) and outputs, while a contract logframe needs also to include activities (and these should be checked against the budget and implementation timetable).

Results chain

Results are the changes to which the intervention aims to contribute within the given context. 
While the results chain may include inputs and activities, the term 'results' refers to impact,  outcomes and outputs..

• Impact (or overall objective) is the long-term long-term expected effect of the action fulfilling the overall objective to which the action contributes at country, regional or sector level, in the political, social, economic and environmental global context which will stem from interventions of all relevant actors and stakeholders.
• Outcomes (or specific objectives) are the medium-term effects of an intervention focusing on behavioural and institutional changes beneficial to the target group and resulting from the related outputs of the intervention. Outputs are the products, capital goods and services that result from an intervention. Outputs are the direct/tangible products (infrastructure, goods and services) delivered/generated by the intervention. They may also include changes resulting from the activities which are relevant to the achievement of outcomes; they include changes in knowledge, skills, or abilities produced by the activities and are under its complete control.
• Activities refer to the process of converting inputs into outputs. They describe what the interventions do or support, so they are not results and are not in the LFM but in the Activities Matrix.

• technological and information) resources used for the intervention

The starting point for the formulation of the results chain is the problem analysis, which is a summary of the existing negative situation. The problem analysis needs to be complemented by the objective tree, which summarises the desired future situation that need to occur to allow full implementation of the intervention. These may be the approval of a by law or the completion of necessary infrastructure and must be considered in terms of risk. Results are built into the logical framework matrix and matched with assumptions at the output and outcome levels.
The results chain needs to systematically reflect how the action is contributing to human rights, gender equality and to develop the capacities of rights holders to claim their rights and duty bearers to meet their obligations.

Assumptions

They represent external, necessary and positive conditions for the success of intervention. Assumptions are formulated based on the context and risk analysis and are explicit in the logframe at the levels of activities (in contract logframes), outputs and outcomes.
They are not under the control of intervention management and should not be too critical: if assumptions do not hold, they should not completely impede successful implementation of the intervention. They will need to be monitored and may shift over time.

In the design  phase, assumptions should be formulated based on the context and risk analysis. The risk analysis should therefore cover internal factors which will eventually be faced at the operational level (e.g. resource management, delivery, and implementation). This assessment should lead to a clear decision on how to deal with the identified risks (risk response) and to the design of a risk management plan. Potential mitigation measures will be studied, developed and integrated into the intervention design as a risk management plan.. All associated costs need to be included in the budget estimate.

Indicators

Indicators are quantitative or qualitative variable that provides a simple and reliable means to measure achievement, to reflect the changes connected to an intervention, or to help assess the performance of an actor (OECD) .. According to the Commission 2023 Better Regulation toolbox, indicators should follow RACER criteria:

• Relevant, closely linked to the objectives to be reached;
• Accepted by all partners;
• Credible for non-experts, unambiguous and easy to interpret;
• Easy to monito, source of data;
• Robust no prone to manipulation, properly evidenced.
  Indicators should include a clear unit of measure and be formulated in a neutral way:

• For quantitative indicators: "number of", "percentage of" or ratio, rate, index, etc.
• For qualitative indicators: "status of", "degree of", "level of", "extent to which" etc.

It should be noted that a quantitative variable could also be integrated in the assessment of progress for qualitative indicators (such as, for instance, allocating sufficient funding as a percentage to a policy which can assess the extent to which the policy is effectively implemented).

Operational managers should ensure that indicators are well suited for monitoring the results statement (output. outcome or impact) for which they are being proposed. This means that:

• Output indicators measure the direct results (goods, services, benefits);
• Outcome indicators measure the change in behaviour of the target group. This can be done considering the employ of goods and services provided by the intervention with and without the intervention;
• Impact indicators measure long term macro-changes influenced by the intervention.

Indicators must be disaggregated at least by sex, age and disability and in line with Sustainable Development Goal (SDG) commitments. Corporate indicators (GERF, IPA III, GAP III) should be included in the logframe. Corporate indicators are aggregated across EU interventions and reported annually.

Data sources

Data sources are the primary location from where information originates. They should be relevant, trustworthy, attainable and regular.
Internal sources are those generated by the intervention. They can include reports of different kinds, analytical studies, assessments, surveys and other types of statistics. Depending on what is being studied and how closely it is related to the intervention, these sources could be relevant for output, outcome or impact level indicators.

External sources are most frequently (though not exclusively) at outcome and impact levels, because the related indicators focus on change of behaviour of our target groups and long-term changes that are not under the complete control of the intervention:

• For impact-level indicators, external sources may include national SDG data or statistical platforms of international development partners;
• For outcome-level indicators, external sources usually consist of national statistics or data from any external reviews, conducted mostly by development partners;
• For output-level indicators, external sources include data provided by the intervention's main counterparts and beneficiaries, which can complement data sources provided by implementing partners.

Baselines

They provide a reference point or value for a given indicator that compares with actual values allowing for assessing intervention results. Baselines are no longer mandatory in the logframe matrix in the Action Document, but they must be completed in the contract level logframe. When baseline data is not available at contracting stage, it shouldbe collected during the inception phase. Without a baseline, there is no measurement of the progress made. The reference year should be added too, this information is crucial to assess actual change when current values are reported.
One option to obtain baselines is to conduct specific baseline surveys, ideally in the design phase. INTPA-hired experts can usually conduct these studies. However, when the intervention falls into areas monitored by other development partners, baseline data may be acquired from them.
A few tips before embarking on baseline data collection:

• Key indicators should be established and agreed;
• Carefully consider the partners' capacity to engage in baseline data collection;
• If a baseline study is needed, plan and budget for a similar final study or survey;
• There is often a considerable amount of information already available through existing sources.

Development partners' databases and reports, partner country, census/statistical offices, research or academic institutions produce relevant data.

• If there are key indicators related to people's attitudes, it is likely that opinion surveys will be required.
• There is often more than one option for collecting baseline data. Each will have different costs. It is important to balance objectives, with quality and cost.

Targets

The target defines the expected magnitude of change and its direction from the baseline. . They are no longer mandatory in the logframe matrix in the Action Document, but they must be completed in the contract level logframe. Without a target, there is no measurement of the performance made. The reference year should be added too
Considerations with respect to selecting, using and reviewing targets:

• Indicators' targets must be preferably set from Government's policies, plans or strategies, consistent with internationally agreed (SDG) targets or other EU commitments and informed by the baseline with past trends and risks/assumptions.
• Implementing partners should be fully involved, minding their ownership of targets.
• Targets need to be realistic or else they will quickly become irrelevant and ignored.
• Targets need to be regularly reviewed as part of ongoing monitoring processes to ensure their continued relevance.

This is again an iterative process, as it may be necessary to review and revise the scope of project activities and expected results once the resource implications and budget become clearer.

Requirements

Tips and tricks. The Logical Framework Approach is an iterative process: it may be necessary to review and revise the scope of project activities and expected results during the design phase, but also during implementation. The table below provide a panorama of the legal framework supporting changes of the Logframe Operational Manager may deem necessary:

Contractual References about the changes of the Logical Framework Matrix Elements

Source: INTPA Companion (for ADs) and Relex Internal Wiki

EU RESOURCES

• EU Learn : "Logical Framework Approach" training

• Capacity4dev: Checklist for assessing the quality of the Logframe Matrix of FPI interventions. European Commission (2025). 

For further information, any revision or comment, please contact INTPA-ICM-GUIDE@ec.europa.eu
Published by INTPA.D.4 - Quality and results, evaluation, knowledge management. Last update 13 October 2025