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Access the "Budget" in the project

To view the budget summary in your project, click on Budget in the Content menu. The Budget screen is displayed, where you can view the awarded budget and the actual project costs as reported in your project, broken down per activity type and cost type. The project Totals (1) are available on top of the screen, followed by a breakdown per cost activity type (2), displayed as subsections. Use the scrollbar in your browser to access all information.

This example shows the budget screen of a KA182, call 2023 project, where no reported budget information is yet available. The Reported budget displayed in the header and on the budget screen is 0 EUR.

Totals per project

The first part of the screen includes the total amounts calculated at project level regarding the participants and various budget items, as per completed mobility activities and/or preparatory visits in your project.

For each budget item, you will be able to view the Awarded Budget, the Reported Budget, and the share of the awarded grant used so far, under %Reported/Awarded. 

1. Total project budget per cost item for: 
   
   • Organisational support
   • Travel
   • Individual support
   • Linguistic support
   • Preparatory visits
   • Inclusion support for organisations
   • Inclusion support for participants 
   • Exceptional costs for expansive travel
   • Exceptional costs for visa and other entry requirements
   • Exceptional costs for financial guarantee - If the National Agency has asked you to provide a financial guarantee, insert the real costs incurred related to the guarantee, in the dedicated field that will de displayed in such case.
2. Total project is calculated automatically as the sum of grant items and reported costs. 

If no completed mobility activities are available in your project, the reported budget values will display 0 EUR.

Budget breakdown per Activity type

Below the totals for the project, subsections are displayed for each Activity type. Each subsection can be expanded, using the available arrow. For each activity type, the Totals (1) and breakdown per cost item (2) are available. Activity types available for KA182 projects are:

• Coaching or training assignments
• Job shadowing and observation periods
• Preparatory visits

You are able to view the Awarded Budget, the Reported Budget, and the share of the awarded grant used so far, under %Reported/Awarded. Only mobility activities and preparatory visits in status Completed are used in the reported budget calculation. 

Budget information for the following cost items is available: 

• Exceptional costs for expensive travel -Exceptional costs for expensive travel of participants, including group leaders, accompanying persons and facilitators; including the use of cleaner, lower carbon emission means of transport.
• Exceptional costs for visa and other entry requirements - The EU grant for Visa and visa-related costs, residence permits, vaccinations, and medical certifications.
• Inclusion support for organisations - Organisation costs linked to participants with fewer opportunities and their accompanying persons.
• Inclusion support for participants - Additional costs directly linked to participants with fewer opportunities and their accompanying persons.
• Individual support - Costs linked to subsistence. 
• Linguistic support - Costs linked to Linguistic support.
• Organisational support - Costs linked to Organisational support. 
• Travel - Costs linked to Travel. 

Refresh Reported Budget

New budget screen functionalities in the KA182 budget screen

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