Erasmus+ & European Solidarity Corps guides


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This page provides an overview of the functionalities and options available for KA150 - Erasmus Accreditation for Youth in Beneficiary module. 

Erasmus accreditations are a tool for organisations that want to open-up their activities to cross-border exchange and cooperation and that plan to implement learning mobility activities on a regular basis. The Erasmus Youth accreditation gives simplified access to funding opportunities under Key Action 1 - learning mobility activities in the field of youth.

Applicants will be required to lay down their longer-term objectives and plan in terms of activities to be supported with Erasmus funds, expected benefits as well as their approach to project management. The award of the Erasmus Youth accreditation confirms that the applicant has appropriate and effective processes and measures in place to implement high quality learning mobility activities as planned and use them to benefit the youth field. The accreditation is awarded for the full programming period until 2027. 

Source: Erasmus+ Programme Guide

2023

2024 (Version

3

1,

04

28.

04

11.23)

, page 135

; page 143

For a quick overview of navigation and basic functionalities in Beneficiary module, please view the eLearning video.

Prerequisites

  • When an accreditation is accredited, it will become available in Beneficiary module 

  • An email notification is sent to the contact person(s) of the accredited organisation, informing them of the availability of the accreditation in Beneficiary module. See Notifications to project contacts.

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Access KA150 accreditations 

Once an accreditation becomes available in Beneficiary module, it can be opened by clicking on the View icon in the list of granted projects.

For information regarding the options and functionalities of the project list, please see Project list.

Open the Accreditation from the project list

Accreditation details screen

When opening a KA150 accreditation, the Accreditation details screen opens, consisting of:

  1. Expandable header - providing general information on the accreditation, including a status badge
  2. Content menu - allows you to navigate to the various accreditation sections, such as Details, Organisations, Contacts and Activity Plan
  3. Work area - displays information as per option selected in the Content menu

Accreditation details screen in Beneficiary module

Accreditation status


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Accreditation with status Accredited


Accreditation Details

When selecting Details from the Content menu, the general information regarding the accreditation is displayed. You find information on the Programme, Key Action, Action type, Call, Accreditation Code, Accreditation field, Accreditation type, Status, Validity start and end date as well as the National Agency. All information is read-only. 

Details screen

Organisations

Selecting Organisations from the Content menu opens the list of Organisations for the accreditation. You only have the option to View the organisation details by clicking on the blue view icon. You are not able to delete or edit the organisation information. It is also not possible to add organisations. The Create button is inactive. 

Only the accreditation owner, the Accredited organisation, is listed. 

For general information regarding the organisations screen, please see the page Participating Organisations in projects.

Note

Changes to the organisation details such as name, legal address etc. must be done in the Organisation Registration system. 

List of organisations

Contacts

Selecting Contacts from the Content menu opens the list of Contacts. The contact marked as Erasmus coordinator as well as the Legal representative are displayed. 

You only have the option to View the contact details by clicking on the blue View icon. You are not able to delete or edit the contact information. It is also not possible to add additional contacts. The Create button is inactive. For changes to the accreditation contacts, contact the National Agency for an amendment. 

For general information regarding the contacts screen, please see the page Associated persons in projects.

Contacts list

Activity Plan


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Activity Plan screen

Selecting Activity plan from the Content menu opens the Activity Plan screen, containing the Activity Plan Objectives. All information in this screen is read-only. The following information is available:

  1. Version drop-down: Allows you to view previous versions of the Activity Plan, if available. By default, the last finalised version as per the NAs project management system is displayed. 
  2. General information: Provides details on the Date of the Activity Plan version and the Time until next obligatory activity plan update (in years)
  3. Expand all button: Allows you to expand all displayed objectives to view the detailed information available for each. 
  4. List of Objectives: Displays the available objectives for the selected Activity Plan version as collapsed cards, displaying the Objective number and its status as a coloured badge.
    • Each objective can be expanded by clicking on the available arrow. When expanded, the objective details are displayed. 

Activity Plan screen

Activity Plan versions

Use the Version drop-down to access (a) previous version(s) of the Activity Plan, where applicable. The screen will update and display the objectives as per selected Activity Plan version. 

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A new Activity Plan version will only be available after it has been finalised in the National Agencies project management system, for example as a result of an Accreditation Progress Report.

Activity Plan version drop-down

Objective details

When you expand an objective, the Title and Explanation information associated with this objective is displayed. All information is read-only. Tooltips are available when you hover your mouse over Title or Explanation in the objective details.

Objective title and explanation including tooltips

In addition, you will find a table containing the Overview of planned activities linked to the objective. The following is available in the overview:

  1. Activity Type(s)
  2. Activity year
  3. No of Activity
  4. No of Participants
  5. Objectives targeted 

Overview of planned activities in Objective details

Objective status

An objective can be in one of the following statuses:

  • Ongoing
  • Closed (reporting will not be required)
  • Closed (reporting will be requested until the end date)

Objective statuses

Reports and updates

From the Reports and updates section of the accreditation it will be possible to complete and submit the Accreditation Progress Report, if requested by the National Agency. See:

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for details. If no Accreditation Progress Report was requested for the accreditation by the NA, the screen will be empty.

Reports and updates

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