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This page details the budget specifics for Erasmus+ projects carried out under KA171-HED - Mobility of higher education students and staff supported by external policy funds.

Info

Mobility activities must have the status Complete in order to be taken into account in the overall calculations displayed in the project Budget.

For a general description of the budget screen functionality, as well as more details about the awarded and reported budget, please see the page Budget in projects.

Prerequisites

Mobility activities must have the status Complete in order to be taken into account in the overall calculations displayed in the project Budget

For information regarding the Budget Transfers in KA171 projects, please see Budget Transfers in KA171 projects. 

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Access the "Budget" in the project

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Awarded and Reported budget in projects
Awarded and Reported budget in projects
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To view the budget summary in your project, click on Budget in the Content menu. The  

The Budget screen is displayed, opens on the Budget tab, where you can view the awarded budget and the actual project costs as reported in your project, broken down per activity type and cost type. An overview of the Awarded/Reported Budget is also displayed in the header of your project, allowing for a quick overview.

In the budget you will also be able to provide certain details that affect the project budget, where applicable. 

 

You also have access to the Budget Transfers tab, where it is possible to view the total number of mobilities per region and partner country and can be split further into incoming (to the beneficiary) or outgoing (from the beneficiary) mobility flows. See the page Budget Transfers in KA171 projects for details. Use the scrollbar in your browser to access all information.

Budget in Project Details

Totals per project

The first part of the screen includes the total amounts calculated at project level regarding the participants and various budget items, as per completed mobility activities in your project. The following information is available:

  1. For each budget item, you will be able to view the Awarded Budget, the Reported Budget, and the share of the awarded grant used so far, under %Reported/Awarded.Where applicable, you will also view the Approved number of participants by NA and the Reported number of participants.

  2. Total project is calculated automatically as the sum of grant items and reported costs, respectively, from Mobility activities, Mobility activity organisational support, and Exceptional Costs for the Financial Guarantee.
  3. Breakdown of the total project budget per cost item: Mobility activity organisational support (without Inclusion support for organisationsOrganisational support (excluding Zero-grant mobilities not flagged as "OS Covered by Erasmus+ EU Funds"), Inclusion support for organisations, Mobility activity organisational support and  and Exceptional costs for financial guarantee. All amounts are read-only, except:
  4. The reported Mobility activity organisational support (without Inclusion support for organisationsOrganisational support (excluding Zero-grant mobilities not flagged as "OS Covered by Erasmus+ EU Funds"): this field is prefilled with the maximum allowed amount, which is calculated based on the number of participants in the project, but it can be modified. If you enter an amount higher than the maximum allowed, displayed below the field, an error message will display on the screen. 
  5. The reported  Exceptional costs for financial guarantee: if the National Agency has asked you to provide a financial guarantee, insert the real costs incurred related to the guarantee, in the dedicated field.
    If you edit these amounts, click on the Save button at the bottom of the screen (not displayed on the illustration below) to preserve your changes and update the budget totals.

If no completed mobility activities are available in your project, the reported values will display 0 EUR.

Totals per project

Any changes you make will be automatically saved and a success message displays.

Changes are saved automaticallyImage Added

Budget breakdown per

mobility

activity type

Below the totals for the project, subsections are displayed for each activity type, provided that completed mobility activities for an activity type are available in your project.

For each activity type, the following information is availablemay be available, depending on the information provided for the completed mobility activities:

  • Individual support grant- This budget item accounts for accommodation and other subsistence expenses incurred by individual participants during their activity period. 
  • Top up for fewer opportunities -This budget item accounts for any top-up for participants with fewer opportunities. 
  • Travel support - This budget item accounts for transportation expenses incurred by individual participants to travel from their place of origin to their venues and back including top-ups.
  • Individual and Travel (incl. Top-up) and travel support - The sum of Individual support grant and Travel support.
  • Exceptional cost for visa and other entry requirements - The EU grant for the exceptional cost for visa and other entry requirements.
  • Inclusion support for participants - Additional costs directly linked to participants with fewer opportunities and their accompanying persons, including group leaders and facilitators (including justified costs related to travel and subsistence if a grant for these participants is not requested through Travel support and Individual support grant). This information is only displayed if participants with fewer opportunities are participating in a mobility activity of an activity type.

Budget breakdown per activity typeImage Modified

All

Mobility

Activity Types

Inclusion support - The total amount for Inclusion support for Participants from all activity types; only displayed if participants with fewer opportunities are participating in mobility activities

Below the activities subsections, the All Mobility Activity Types section is displayed. The following information is available:

  • Individual and Travel support - The total amount for Individual support grant and Travel support from all activity types.

    • activity types section is displayed, displaying the various cost items as per completed mobility activities in your project for all activity types.

    All Activity TypesImage Modified

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