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Response: 

Regarding the Data Policy and  Protection, Please refer to the following link
Security

Response: 

Yes, non-certified companies will be onboarded on UDB after April and they will have to submit transactions on UDB until the Obligated parties (final fuel supplier) who puts the fuel on the market by providing additional details like customs & invoice reference.

Response: 

NTRID in the from VAT or Business registrations number would be useful. It is best to agree with your buyer (counterparty) which NTR ID they will use. so that they can receive the transactions on UDB

Response: 

It is possible to aggregate and needs to align to the physical movement evidence example: Invoice.

Response: 

Union Database for Biofuels - Start of registrations

Response: 

For certificate related updates queries please contact your voluntary scheme

Response: 

Cancel option is not available in material processing now. It will be implemented soon.

Response: 

Owner of the material in this case is the Eo, who will be creating further transactions . Stock has to be recorded by the EO in UDB.

Response: 

As of 1st January 2024, if you balance is negative then you do not need to encode the initial stocks

Response: 

It refers to Waste or animal by permit number - optional field. Yes Point of origin should provide this information.

Response: 

Total emissions with negative values will be possible. restrictions will be removed next week.

Response: 

Support received is related to any from one of these - Feed-in tariff
Feed in premium
Contracts for difference
Consumption support (tax breaks)
Consumption support (mandates)

Response: 

If you would like to seek access to LIVE environment , please contact your voluntary scheme.

Response: 

Yes, it is required for transactions to be registered after 1st Jan 2024 (hence ex post registration is allowed). If the transactions are not registered on UDB then such consignments cannot be counted for targets by a Member State.

Response: 

Could you please clarify the scenario by elaborating what context / need for it. It may be possible but we will have to prioritize based on specific need.

Response: 

It is generally at the point of origin or the first collector. Once encoded on UDB it will be available in the value chain for the consigned as per the  Annex I

Response: 

Fuel list in RED is referred by production pathway and the fuel name to identify it correctly. Please either refer to your certification or the list in with description extracted from RED. These references will determine the application default GHG values as per RED

Response: 

There is no deadline set currently on the application for registering initial stocks.

Response: 

Initial stock to be registered for Molasses as of 1st January 2024. Accept incoming transaction when your supplier deliver. Submit seller transaction when you sell molasses to the buyer.

Response: 

This is a one time use feature and will not change and meant to register stocks held as of 1st January 2024. If the EO was registered after this date then the transactions should be registered directly via other features.

Response: 

There is no deadline set currently on the application for registering initial stocks.

Response: 

If the trader has storage initial stock can be registered as of 1st Jan 2024. It is optional. At any point in time every EO can view the available stocks.

Response: 

Please refer to the UDB User Guide and Demo Video’s : User Guides / Demo Video's.

Response: 

All certificates and voluntary scheme need to be register their EO. One EO will be registered only once on UDB. But will have to be linked to multiple schemes. If the schemes faces trouble for this situation they can contact UDB team.

Response: 

Currently bulk upload for initial stock registration is not available. This option will be available in upcoming future releases

Response: 

There is no deadline set currently on the application for registering initial stocks.

Response: 

Default NTR will expire in 3 months for sourcing contact.
3 months period starts from the day the Sourcing Contact is created in UDB.

Response: 

In the manage sourcing contact click on "Download Bulk Upload Sourcing Contact Template "to download the template.

Response: 

If the 3rd party is only storing the initial stock, EO (Owner)of the stock. 
In parallel The 3rd party facility should be registered under your certificate in UDB as a site.

Response: 

Yes, in the manage sourcing contact click on "Download Bulk Upload Sourcing Contact Template "to upload bulk data.

Response: 

If an EO is selling the material then the EO must declare the storage in his certificate as a SITE.

Response: 

Yes. It would be possible for any type of material.

Response: 

Currently VAT is not mandatory for  creating sourcing contact.
National Trade Register Identification number automatically generated by clicking on ""Generate default NTR"" after selecting country.

Response: 

For Collecting point for Uco we have sourcing contact option

Certified Economic operators on behalf of point of origins like farmers and restaurants

Only if the certificate scope of the EO is any of the below:

• FG - First Gathering Point (for biomass grown/harvested on farms/plantations)
• CP - Collecting Point (for waste/residue material not grown/harvested on farms/plantations)
• CNPW - Collector of non-primary residual flows

Response: 

In the manage sourcing contact click on ""Download Bulk Upload Sourcing Contact Template"" to upload bulk data.
For FGP transactions bulk upload for buyer trade is not available. This option will be available in upcoming future releases.

Response: 

Trader without storage don't have to register the initial stock.

Response: 

The new raw materials or intermediate products can be requested by the scheme when the materials can be identifiable specifically & uniquely i.e. it should not be a category. Additionally the scheme has to provide description. These materials will be added if they don't already exist. For fuels the fuel has to be approved & published by EC before it can be listed on UDB.

Response: 

As PoO, the possibility to add material directly will be enabled. The processing can be done using the feature material processing feature.

Response: 

This should not be any different from current process. UDB is only digitizing the information. If necessary losses feature can be provided to remove the losses due to any process. Please clarify if this is the case.

Response: 

The collecting point buying from POO can register in this case. Please write to us if the case is different.

Response: 

This is correct. If the Pos is not marked as complete. the transaction will not reach the buyer. 

Response: 

Currently able to select one sourcing contact from the sourcing contact dropdown list in FGP trade.

Response: 

"This scenario possible in DDV, AV & DDV_AV to save the final value is equal to zero in POS.
Yes, In UCO if we select 'DDV' as method type "" At least one DDV method type is required"" i.e. GHG Emissions any one field is required to complete the POS data."

Response: 

The 1st Collection point can aggregate the UCO across multiple restaurants and by specifying the portion from each restaurant in this aggregation for example per month.

Response: 

If Point of origin is certified it is not necessary to add them to SC. However it is allowed to add to SC as an option.

Response: 

API to cancel; initial stock is not implemented yet , you should be able to cancel stock created as long as its not been used in an transaction.

Response: 

Yes, it is possible as long as the consignments have unique foot print i.e. same country of origin and emission footprint.

Response: 

The incoming quantities cannot be edited currently considering the small variances. If necessary we will consider where the variances are limited by certain amounts. The scheme can make a proposal.

Response: 

"For Non-certified Economic operators like fuel suppliers and consumers can be onboarded in around March. UDB team shall notify you which can be further passed on to the EOs. There will be a possibility for them to self-register using a website link and start using the application.Training for non-certified economic operators begin only after March, You will get a notification email when the training slots open .
Meanwhile , You could refer to https://wikis.ec.europa.eu/display/UDBBIS/Union+Database+for+Biofuels+-+Public+wiki
F&Q’s – https://wikis.ec.europa.eu/display/UDBBIS/FAQ+-+UDB

Response: 

UDB stops at final fuel suppliers / obligated parties and will not cover retail customers. In the case large wholesale customer, Final fuel suppliers can indicate the customers by NTR ID & country where the fuel is put on market. Subject to additional legislations end- customers like Aviation / Airlines operators will have access to UDB. In other sectors currently end-customer who are consuming the fuel will not have access unless this is for transformation into Gas or liquid . 

Response: 

No, using conversion feature, an EO can chose the certificate he owns for converting from soybean to Soyoil

Response: 

Non-certified EO will be onboarded into UDB after March 2024. They will be able to receive the consignments from fuel producers and transact on UDB expost.

Response: 

The most appropriate fuel codes should be used. FBM0120 is for fuels that are not specifically listed. UDB will be able to identify a consignment with Fuel + Raw material

Response: 

If you find duplicate site please contact UDB mailbox. It is expected that EO providing unique site name & postcode to the schemes during audits will bring harmonization and avoid duplicates in future. 

Response: 

A lead user of an EO can invite more users. Changing lead user can be done the VS user.

Response: 

Support received is related to any from one of these - Feed-in tariff

Feed in premium

Contracts for difference

Consumption support (tax breaks)

Consumption support (mandates)

Response: 

Company reference is internal reference of the EO for the trade or stock evidenced

Response: 

In case the corporate legal entity is registered then only the lead user of this entity can invite users from the other entities to join the UDB (not the IT team of the UDB). Nevertheless each site will have to be registered separately since it is covered by a separate mass-balancing system.  If the certification is at the level of group then only an group entity will receive an invitation. If the certificates are available for each entity then each entity will be registered on UDB as an organization. An EO can work with VS and ensure the appropriate lead users are invited.

Response: 

In case the corporate legal entity is registered then only the lead user of this entity can invite users from the other entities to join the UDB (not the IT team of the UDB). Nevertheless each site will have to be registered separately since it is covered by a separate mass-balancing system.  If the certification is at the level of group then only an group entity will receive an invitation. If the certificates are available for each entity then each entity will be registered on UDB as an organization. An EO can work with VS and ensure the appropriate lead users are invited.

Response: 

Each time a transaction from a specific site is registered, it should be linked to the respective valid certificate. We need to clarify the issue of self-certification but if these transaction could be linked to the available certificate that was issued as a result of the audit.

Multiple certificates (Same of different VS) can be linked to the same organization. A terminal/site under another certificate for same organization is possible. If we are referring to a site that is not certified then this feature will be enabled.

Response: 

Any economic operator will  have to be on boarded only once in the UDB in order to be able to register transactions. In case of different parts of the business being certified by different certification schemes,  the VS will have to upload the different certificates. EOs will have to link respective transactions to the relevant certificate.

Response: 

The user information can be inserted either by the users themselves or by the their certification scheme. In both cases, information becomes valid once it is confirmed by the economic operator concerned. 

Response: 

EO user registration is only by invitation. Ideally, VS/CB can only update certificates. However, some parts of the certificates may require updates by EO to ease the burden on VS during initial onboarding.  

Response: 

According to the published timing, it is expected that all economic operators should be on-boarded by the end of March 2023. Nevertheless, there is no specific deadline for this since it is considered that economic operators have the incentive to on-board as soon as possible, since those who are not in the system will not be able to register transactions and their raw material and/ or fuels risk to stay outside of the system and not counted for different targets.

Response: 

There are 3 options to update sustainability: a) Online b) edelivery or system to system & c) with support of service provider.

Response: 

The message is valid & such options may disappear in the future if those screens will not be enabled for the specific role/user. Mean whilst it is also a placeholder for users who can expect some of these features to be enabled for them.

Response: 

This is intentional & blocked to avoid a user populating unnecessary data and to ensure adherence for the timeline communicated.

Response: 

The initial stocks features will be activated once the on-boarding is competed but no later than end March 2023. If the users want to test the application please use the acceptance environment. Live environment should only be used to populate real data. We recommend EOs to follow trainings via VS or those organized by EC.

Response: 

A user manual will be available along with training. More communication for EOs is to be expected via VS

Response: 

The current legal basis covers only transport fuels but anticipating the revised UDB text agreed by the co-legislators we will need to cover also bioliquids.

Response: 

 The transactions could be registered directly by the economic operators. If services providers are used, the economic operators can choose one of them for all transactions.

Response: 

All Biogas producers & consumers, DSO/TSOs to verify the injection & withdrawal, Schemes who certify producers, GO issuers/ registers

Response: 

Yes, can request inclusions of product names to the existing list

Response: 

We will include generic names for “biogas from mix of inputs” and “biomethane from mix of inputs”

Response: 

Currently it is 30 minutes.

Response: 

For Acceptance it can remain, we have not planned a timeframe for it.

Response: 

Both the Voluntary schemes need to provide the same NTR number for the Economic operator.

Onboarding has to be done twice as certificates are different for each VS. If the correct NTR is used the EO will have both certificates linked to his NTR.

Response: 

No and also not possible from Prod to Acc. Acceptance is pure testing ground.

Response: 

This is an issue of recipients mail server configurations. Invites are sent from our Central Notification System of European Commission (EU-CORPORATE-NOTIFICATION-SYSTEM@ec.europa.eu). The Recipients organization should ensure emails from the domain ec.europa.eu are trusted by recipient’s mail server (white list).

Response: 

First time login it needs to refresh after the invitation is acceptance, after that the login is faster.

Response: 

Yes. It’s available now. You can click on the ‘EN’ symbol on the top right corner and switch a language from EU.

Response: 

The list of materials used by all voluntary schemes are available on UDB. Any interpretations by national systems will be mapped.

Response: 

• The implementation of data protection within the Economic Operators organization is their own responsibility and need to comply with GDPR

The UDB follows EDPR; The IT security standards of the European Commission are public and can be found here:
https://commission.europa.eu/publications/security-standards-applying-all-european-commission-information-systems_en

Response: 

Release notes are released here: https://webgate.ec.europa.eu/fpfis/wikis/display/UNIONDB/Release+Notes every two weeks. If you act as a watcher on this page, you will get updates.

Response: 

Yes, each legal entity (Economic Operator in the UDB), should be identified with one NTR ID. If there are two NTR IDs, this means that there are two EOs.

Response: 

The EO provides essential information to ISCC (as you as familiar with, the NTR ID, information about materials, scopes and GHG). ISCC compiles the data and uploads it into the UDB.

Response: 

The legal entity is the overarching organization, called Economic Operator/Organization in the UDB. The site corresponds to the operational unit (main certified site) and other sites covered by the certificate, such as storage facilities (not individually certified), and dependent collecting points.

Response: 

If these sites are not ISCC certified, we cannot add them to the UDB under the ISCC certificate.

Response: 

In the acceptance environment is still under development, so bugs or other issues may occur.

Response: 

The EO shall update the mass-balance start date & duration direct in the UDB.

Response: 

• ISCC-Reg-11780 certificate uploaded in the UDB
• ISCC-Reg-3996 certificate uploaded in the UDB
• ISCC-Reg-11042 certificate uploaded in the UDB but expired, next certificate will be uploaded soon
• ISCC-Reg-6622 will be uploaded soon
• ISCC-Reg-5211 will be uploaded soon
• ISCC-Reg-12496 certificate uploaded in the UDB but expired, could not find the new certificate
• ISCC-Reg-8124 will be uploaded soon
• ISCC-Reg-3350 certificate uploaded in the UDB.

Response: 

Unfortunately, this is not envisioned in the UDB.

Response: 

The objective for the traceability system to be close to real-time since the UDB is a traceability system rather than a reporting system. The deadline to achieve a net mass balancing is not directly related to this rule.

The restrictions on 72 hours is not enabled considering 2024 is a transitional yearTransactions would need to be registered on UDB within 72 hours. However, there is a flexibility on UDB for providing PoS details on the PoS identifier generated within the end of mass-balance period or before a sale can be made with this consignment.

Response: 

The 72 hours applies from the date of either the invoice or shipment details are available with the Economic Operator. This provides flexibility already for the economic Operator that the transaction may be registered after the shipment (example invoice is generated). Once the transaction is generated, UDB will provide the PoS identifier back to the Economic Operator. The Economic Operator is able to record the emission details before the end of the 3 months balancing period or before the sale of this received consignment on UDB.

Response: 

There is a transaction reference which the EO can use to link their document to UDB transaction.

Response: 

If the Buyer does not accept or reject and considering the sale is already shipped, the transaction can be cancelled by the seller

Response: 

A sale & production cannot be introduced on UDB without having the input in stock

- possible losses of raw materials or final product from production;

This would be allowed implicitly as part of conversion or explicitly for adjustments due to losses

- registration period that allows the EO to do Mass Balance of up to 3 months;

It is possible to register the transaction after the date of Mass-balance end date provided the date of transaction is within the mass-balance period. This will be allowed until the EO has verified & marked the end of mass-balance.

- automatic interconnection in UDB platform between production batches and raw materials;

Yes inputs & outputs are linked for specific batches/consignment.

- managing the raw materials for production as they do in their production plant and not only in a FIFO model;

The EO may choose which raw materials to use for conversion/production & decide which output consignments to group before further sale.

- all final documents SD and PoS should have the possibility to be filled according to the manual existing ones, not missing the cases of the km travelled or any new field changes that happened in the last months.

Response: 

Updates for sourcing contacts (new ones) can be made at any point in time online on UDB or via eDelivery exchange.

Response: 

We will create process to remove unprocessed (not needed) feedstock. There will be need to report NTR and name of EO to whom it will be sell (transaction). This EO doesn’t need to be registered.

Response: 

Yes, this will be made available publicly when the scheme has nominated the same.

Response: 

The harmonized materials list is consulted with the schemes & Member states already. All fuels listed can only be extended if it is adopted in the directives. All raw materials are listed as per the certification process & can be extended based on recommendation from Certification body/scheme. 

Response: 

All national schemes have been requested to notify EC to be included in the UDB. When a national scheme has notified commission the consignments certified under national schemes & further traded will be transparent to Economic operators.

Response: 

As of January 2024, all Economic Operators whose organization & certificates are onboarded by their scheme will be able to register their initial stocks (closing of mass-balance) and the trade transaction. Where the Economic Operators completes this registration at a later date, they will be able to submit trade transaction ex-poste when they are registered correctly.     

Response: 

National schemes may notify & include their scheme into UDB without being recognized by EC. DG Ener has sent notifications to all member states to notify their details.

Response: 

There is ongoing work on linking the UDB with national databases. All certification schemes will be on boarded in UDB, included the ones not recognized by the Commission but used by EU MSs.

Response: 

There is no hotline planned, As we said we train the trainer, I don’t think the schemes are taking responsibility on this aspect. We are available to engage in a productive dialogue, and hope to assist you towards the effort of a functioning EU UDB

Response: 

Yes, if they are certified by voluntary schemes and are part of the supply chain.

Response: 

No. UDB is only available in EU languages.

Response: 

Currently it is 5 minutes, we are planning to increase it to 15 minutes 

Response: 

For Acceptance it can remain, we have not planned a timeframe for it.

Response: 

Both the Voluntary schemes need to provide the same NTR number for the Economic operator.

Onboarding has to be done twice as certificates are different for each VS. If the correct NTR is used the EO will have both certificates linked to his NTR.

Response: 

No and also not possible from Prod to Acc. Acceptance is pure testing ground.

Response: 

This is an issue of recipients mail server configurations. Invites are sent from our Central Notification System of European Commission (EU-CORPORATE-NOTIFICATION-SYSTEM@ec.europa.eu). The Recipients organization should ensure emails from the domain ec.europa.eu are trusted by recipient’s mail server (white list).

Response: 

First time login it needs to refresh after the invitation is acceptance, after that the login is faster.

Response: 

Yes. It’s available now. You can click on the ‘EN’ symbol on the top right corner and switch a language from EU.

Response: 

The list of materials used by all voluntary schemes are available on UDB. Any interpretations by national systems will be mapped.

Response: 

• The implementation of data protection within the Economic Operators organization is their own responsibility and need to comply with GDPR

The UDB follows EDPR; The IT security standards of the European Commission are public and can be found here:
https://commission.europa.eu/publications/security-standards-applying-all-european-commission-information-systems_en

Response: 

Release notes are released here: https://webgate.ec.europa.eu/fpfis/wikis/display/UNIONDB/Release+Notes every two weeks. If you act as a watcher on this page, you will get updates.

Response: 

Yes, non-certified companies will be onboarded on UDB after April and they will have to submit transactions on UDB until the Obligated parties (final fuel supplier) who puts the fuel on the market by providing additional details like customs & invoice reference.

Response: 

NTRID in the form VAT or Business registrations number would be useful. It is best to agree with your buyer (counterparty) which NTR ID they will use. so that they can receive the transactions on UDB.

Response: 

It is possible to aggregate and needs to align to the physical movement evidence example: Invoice.

Response: 

https://wikis.ec.europa.eu/display/UDBBIS/Union+Database+for+Biofuels+-+Start+of+registrations

Response: 

For certificate related updates queries please contact your voluntary scheme