For a quick overview of Activities in Beneficiary module, please view the eLearning video.

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This page is relevant for:

• Erasmus+, Call 2021 onward
  • KA151-​​​​​​​YOU -​​​​​​​ Mobility of young people for accredited organisations
  • KA152​​​​​​​-YOU -​​​​​​​ Mobility of young people
  • KA153-YOU​​​​​​ - Mobility of youth workers 
  • KA154-​​​​​​​YOU -​​​​​​​ Youth participation activities 
• Erasmus+, Call 2022 onward
  • KA155 DiscoverEU Inclusion

Add an activity

Access "Activities" in the Content menu

In your project, click on Activities in the Content menu. The List of Activities is displayed. All the activities that you add will be shown here. Initially, the list is empty.

Click on "Create"

Click on the Create button in the top right corner of the list to open the Add an activity screen.

Fill in the activity details

In the Activity screen, fill in the fields as required. All fields are mandatory and are marked with a red asterisk (*), displaying Value missing below each field to complete.

Take note of the following:

1. Click on the Activity ID drop-down list and select an ID from the list of unassigned Activity IDs. The activity ID must be unique for the activity in the project. 

2. Click on the Activity Type drop-down list and select the relevant activity type for which you want to fill in the details. The Activity Types available depend on the key action of your project. For some action types you can add multiple activities of the same activity type.
   

   Note
   You can only add an activity of type Preparatory Visit, where available, once you have added and detailed the associated activity.

3. Tick the Itinerant check box if the activity is itinerant in accordance with the Erasmus+ Programme Guide. See the page Mobility activities in KA1 youth mobility projects for details on how this impacts mobility grants.
4. For KA152-YOU and KA153-YOU projects, if you have selected the activity type Preparatory visit:
   • You must select the Venue of the activity from the list of countries of the project organisations.
   • You must also select the activity the preparatory visit relates to, from the Related to the activity drop-down list.

5. For call 2023 projects you must provide the Start date and End date of the activity, using the available date pickers. The dates must be within the Project Duration, displayed as a timeline above the fields to complete.

Here is an example of the Activity screen in a KA153, call 2023 project. 

Here is an example of the Activity screen in a KA154, call 2022 project.

Here is an example of adding an activity of type Preparatory visits in a KA152, call 2022 project, where the fields Venue/Country of activity and Related to the activity become available and must be completed.

Click "Save"

Once you have filled in all the mandatory information, the Save button in the bottom right corner of the screen becomes active. Click the Save button to save the activity details for your project.

Activity added

A success message is displayed, and you are redirected to the list of Activities, where the newly added activity is now displayed.

At this point you can start adding mobility activities and associate them with each of the activities in this list. As you do so, the Number of Mobility Activities associated with each activity will be shown here.

The list of activities may have a different layout once activities are added, depending on the call year of your project.

Edit an activity

Click on the Edit icon to open the details of the selected activity in edit mode.

Make the desired changes in the activity details, as per your needs. Then click on the Save button at the bottom of the screen to save the updated information. If you use the Back button, the changes will not be saved.

In this example, only the Activity Title and Activity description can be updated.

Delete an activity

In the activity list, click the Delete icon next to the activity you want to remove from the project and follow the onscreen instructions to remove it from the project.

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