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This page explains how to add, edit and delete activities for KA1 youth mobility projects in Beneficiary module, using a Mobility of youth workers (KA153-YOU), call 2023 project as an example.
An activity is a set of tasks performed within the same location, the same time frame and the same scope. Each activity recorded in the project has a unique activity ID.
Participants are associated with an activity through mobility activities recorded in the project. You must therefore add activities to your project before adding mobility activities, as you will need to associate each mobility activity to an activity.
For a quick overview of Activities in Beneficiary module, please view the eLearning video.
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Add an activity
Access "Activities" in the Content menu
In your project, click on Activities in the Content menu. The List of Activities is displayed. All the activities that you add will be shown here. Initially, the list is empty.
Click on "Create"
Click on the Create button in the top right corner of the list to open the Add an activity screen.
Fill in the activity details
In the Activity screen, fill in the fields as required. All fields are mandatory and are marked with a red asterisk (*), displaying Value missing below each field to complete.
Take note of the following:
Here is an example of the Activity screen in a KA153, call 2023 project.
Here is an example of the Activity screen in a KA154, call 2022 project.
Here is an example of adding an activity of type Preparatory visits in a KA152, call 2022 project, where the fields Venue/Country of activity and Related to the activity become available and must be completed.
Once you have filled in all the mandatory information, the Save button in the bottom right corner of the screen becomes active. Click the Save button to save the activity details for your project.
A success message is displayed, and you are redirected to the list of Activities, where the newly added activity is now displayed.
At this point you can start adding mobility activities and associate them with each of the activities in this list. As you do so, the Number of Mobility Activities associated with each activity will be shown here.
The list of activities may have a different layout once activities are added, depending on the call year of your project.
Edit an activity
Click on the Edit icon to open the details of the selected activity in edit mode.
Make the desired changes in the activity details, as per your needs. Then click on the Save button at the bottom of the screen to save the updated information. If you use the Back button, the changes will not be saved.
In this example, only the Activity Title and Activity description can be updated.
Delete an activity
In the activity list, click the Delete icon next to the activity you want to remove from the project and follow the onscreen instructions to remove it from the project.
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