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Note

Please note that if any modifications to the Contract are required before signature, please address the request for change by e-mail to the Contracting Authority (or use the "Incorrect Data" function - see below when signing the Contract), who can either accept or reject the requested change(s).

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4.2.1 Nomination of Legal Signatory – LSIGN

LSIGNs Legal Signatories (LSIGN and Procurement LSIGN) are nominated for an organisation by the LEAR or an Account Administrator:

  • LSIGN for Grants;
  • Procurement LSIGN for Procurement Contracts, Specific Contracts under Framework Contracts, or Contribution Agreements

Legal Signatories have the right to sign contracts and amendments managed through the Funding and Tenders Portal on behalf of the organisation, so their role is relevent at organisation and project-level >> Also see Contract Legal Signatory (CLSIGN) below.

(AccAd). Subsequently, they can be assigned to a particular project by a Coordinator Contact (CoCo or PCoCo) as PLSIGNs. An organisation can have an unlimited number of LSIGNsLegal Signatories.

Note

To view or edit organisation-level roles, please view View or Edit Organisation Roles.

LSIGN
Role and LevelPermissons (user rights)Can Nominate or RevokeIs Nominated or Revoked By

(Legal Signatory (LSIGN and Procurement LSIGN)

Organisation and Project-level

  • Can be as many LSIGNs as required per organisation.
  • LSIGNs cannot can only nominate or revoke any CLSIGN roles.
  • First appointed by the LEAR or Account Administrator of the organisation, LSIGNs become PLSIGNs once nominated can also be CLSIGNs for a particular project or contract if nominated by a Coordinator Contact (CoCo or PCoCo) LSIGN of the projectorganisation.
  • LSIGNs can only be revoked by the LEAR or Account Administrator of the organisation.

For more information on roles and permissions, please view Overview of User Roles and Permissions.


4.2.2 Nomination of

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Contract Legal Signatory –

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CLSIGN

As introducted in the previous section, Legal Signatories (LSIGN and Procurement LSIGN) are nominated for an organisation by the LEAR or an Account Administrator:

  • LSIGN for Grants;
  • Procurement LSIGN for Procurement Contracts, Specific Contracts under Framework Contracts, or Contribution Agreements

Legal Signatories have the right to sign contracts and amendments managed through the Funding and Tenders Portal on behalf of the organisation, so their role is relevent at organisation and project-level.

An organisation can have

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an unlimited number of Legal Signatories.

For Procurement Contracts, Specific Contracts under Framework Contracts, or Contribution Agreements:

  • If the orgaisation would need to restrict the signatory role for contracts and amendments, the Procurement LSIGN can nominate a CLSIGN to the contract (project-level). The LEAR or Account Administrator of the organisation would therefore first need to appoint the Procurement LSIGN role to a user of the organisation beforehand (organisation-level).
  • If CLSIGN(s) are nominated for a contract, Procurement LSIGN(s) will no longer be able to sign the contract (and amendements – if relevant).
  • If no CLSIGN(s) are nominated for a contract, then all Procurement LSIGNs for the organisation will receive notifications for the contract (and amendements – if relevant).
  • Only and any Procurement LSIGN of an organisation can nominate or revoke the CLSIGN user role.
Note

To view, nominate or edit project-level roles (CoCo/CLSIGN), please view Manage Project Roles (CoCo, CLSIGN).

CLSIGNS

Once appointed by the LEAR of the organisation as LSIGNs, PLSIGNs are nominated for a particular project by a Coordinator Contact (CoCo or PCoCo) of the project.

PLSIGNs can only be revoked by the Coordinator Contact (CoCo or PCoCo) of the project.

PLSIGNS have the same permissions as the Coordinator Contacts (CoCos and PCoCos) for contract information (view and edit), but they cannot assign or revoke any roles.

Role and LevelPermissons (user rights)Can Nominate or RevokeIs Nominated or Revoked By

PLSIGNCLSIGN

(Project Contract Legal Signatory)

Project-level

  • Can be as many PLSIGNs CLSIGNs as required per project.
  • Signs contracts and amendments for a particular project on behalf of an organisation.
  • PLSIGNs CLSIGNs have the same view and edit permissions as the Coordinator Contacts (CoCos or PCoCos)
  • PLSIGNs CLSIGNs cannot nominate or revoke any roles.
  • Once appointed by the LEAR or Account Administrator of the organisation as Procurement LSIGNs, PLSIGNs are CLSIGNs can be nominated for a particular project contract by a Coordinator Contact (CoCo or PCoCo) Procurement LSIGN of the projectorganisation.PLSIGNs
  • CLSIGNs can only be revoked by the Coordinator Contact (CoCo or PCoCo) a Procurement LSIGN of the projectorganisation.

For more information on roles and permissions, please view Overview of User Roles and Permissions.

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  • Click on the forward arrow of the Sign Contract task (1) to expand the panel to download and view the Contract in Documents (2), and/or if you have the required role and permissions (PLSIGNLSIGN/Procurement LSIGN/CLSIGN), you will also view the options (3) to sign or decline the Contract, or signal incorrect data to the Contracting Authority.

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Info

If the sign options are not displayed, please view Overview of User Roles and Permissions for more information on how to assign the PLSIGN LSIGN/CLSIGN role, which is required to sign the Contract.

Note

Reminder: Only the user with a PLSIGN LSIGN/Procurement LSIGN role, or CLSIGN role for the project or contract, can sign the Contract.

If you are not able to sign the Contract, please first make sure that you first have the PLSIGN either theLSIGN/Procurement LSIGN role, or CLSIGN role for the project or contract.

  • Click on the "Sign" button (3) once you have viewed and checked the Contract document and details. A pop-up window will be dispayed, requesting you to confirm that you agree with the contract agreement.
  • Once confirmed, you will be redirected automatically to the EU Login eSignature page, where you will be requested to enter a comment (optional) and your password.

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