My Invitations(s) is a section under the  Manage my area in the Funding & Tenders Portal where PCoCo/CoCo defined for a call for tenders can view and follow up the invitations to participate in the second step of the two-step procedures, and round 2 /subsequent round(s) of negotiation procedures.

You can also view the submissions that have been made based on these invitations.  You can perform different actions based on the status of the submissions and the deadlines for the call for tenders for which you have participated.

To enter your private area and access the Manage my area section of the Funding & Tenders Portal you need to authenticate yourself by using the Login button of the Funding & Tenders Portal at the top right end of the home page (enter your EU Login and password).

The PCoCo/CoCo can also view the submissions that have been sent for open procedures, first step of the two-step procedures and initial round of negotiated procedures under the My Submissions  section.

You can view your invitations along with their details and status under the  My Invitation(s) section of Manage my area. 

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For each invitation, you will see:

• the procedure reference number;

• the lot (if applicable);

• the deadline;

• the invitation status (received, acknowledged, closed or accepted for requests for specific contracts);
• the procedure type as well as the step (two-step procedures) or round (negotiated procedures);

• the procedure title;

• the participant name.

The Funding & Tenders Portal allows you to view invitation(s) with the following status:

• Received: an invitation has been received by the organisation or consortium to participate in the call for tenders;

• Acknowledged: the PCoCo/CoCo has acknowledged having received the invitation for the call for tenders;

• Closed: the invitation is closed when the allocated time for submission has expired;

You can perform different actions based on the status of the invitation(s).  You can also view the submissions that have been made based on these invitations and perform different actions based on the status of the submissions and the deadlines for the call for tenders for which you have participated.

The actions that can be performed as per the status of the invitation(s) are described below.

For invitations in  Received status PCoCo/CoCo can:

• Acknowledge Receipt
• Manage Roles    

Using the Manage Roles functionality, the PCoCo/CoCo will be able to view and manage the access to the invitations (add/remove persons who will also be able to perform the herein described actions on the invitations). 

Additional Coordinator Contact(s) (CoCo)  can be added or removed in the  Funding & Tenders Portal after the contracting authority:

• sends the invitations for second step of two-step procedures;
• opens the initial tenders in case of negotiated procedures and (if applicable) before it invites the tenderer to submit a revised tender:
• opens the revised tenders in case of negotiated procedures and (if applicable) before it sends the invitations for a subsequent negotiation round.

For request for specific contracts this action can be performed by the PCoCo/CoCo whenever it is required during the workflow.

Detailed explanation on this process are described on the wiki page -  how to add/remove persons who will also be able to perform actions on your submissions .

For invitations in Acknowledged  status PCoCo/CoCo can:

• Start New Submission
• Manage Roles  

You can view all the Invitations that are in status closed.