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4.4 Contract Deliverables

Contractual deliverables are defined during the preparation of the Contract (or Request for Service in the case of Specific Contracts under Framework Contracts). Following the awarding and the signature by both parties (i.e. Contractor and Contracting Authority) of the Contract, the Contracting Authority (following a prior agreement with the Contractor) sets the effective start date of the Contract in the system, and the implementation of the Contract begins.

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Each panel also has an overall status indicator on the left represented as a colour:

• Green for accepted
• Orange for within due date or pending an action (upload, submission, acceptance, revision)
• Red for past due date and pending an action (upload, submission, acceptance, revision)

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• The status changes from “Uploaded” to “Submitted”;
• The status colour is updated to orange as an action is pending, which in this case is the approval by the Contracting Authority;
• A notification e-mail is sent to the Contracting Authority, informing them that a deliverable has been submitted, and is waiting for their approval.

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If a revision of the deliverable submission is requested by the Contracting Authority, the status will go back to “Pending”, the panel will be indicated as orange (or red if the due date has passed), and a request review icon is displayed (1) for the deliverable. A notification e-mail is sent to the Contractor requesting them to revise the deliverable submission and send it back to the Contracting Authority for approval.

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• The status changes from “Uploaded” to “Submitted”;
• The status colour is updated to orange as an action is pending, which in this case is the approval by the Contracting Authority;
• A notification e-mail is sent to the Contracting Authority, informing them that a deliverable has been submitted, and is waiting for their approval.

4.4.4 Approval of Contractual Deliverables

The approval by the Contracting Authority of contractual deliverables forwarded by the Contractor certifies that the Contractor complies with the terms of the Contract.

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Once the deliverable has been uploaded, the status of the deliverable submission is updated, and the Contracting Authority is notified by e-mail requesting a submission approval. The Contractor may also be required to revise the deliverable submission if requested by the Contracting Authority.

4.4.5 Amending Contractual Deliverables

As deliverables are contractual, they form an integral part of the execution of the Contract, and are distinctly detailed in the specific ToRs for the individual assignment. Therefore, any modification to contractual deliverables require an Amendment to the Contract with Amendment Type AT8.

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1. If the ToRs for the Contract are correct, the Contractor or Contracting Authority can initiate the Amendment process, select the Amendment Type AT8, and then select the Deliverables tab in the Amendment to apply the modifications.

2. If the ToRs for the Contract are incorrect, the Contracting Authority will need to initiate the Amendment process and select the Amendment Type AT8, as not only the Deliverables tab in the Amendment needs to be updated with any possible modifications, and the corrected ToRs will also need to be uploaded to the Documents tab of the Amendment.

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