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Complete

the mobility activity

Once the first draft is saved, you can fill in the remaining details in order to complete the mobility activity.  This This is the second step in the process of adding a mobility activity to your project and is done by editing the editing the draft record. It is possible to edit and save the details in several stages, and a completed mobility activity can be updated as many times as necessary, as long as the final report has not been submitted.

Click "Edit" in the mobility activities list

In the list of mobility activities, click on the the Edit icon icon next to the one you want to complete.  The Mobility The mobility activity screen will open in edit mode, and you can fill in the remaining information.

The displayed icons in the Actions column may vary, depending on the action type of your project.

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Mobility activity screen elements

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Mobility activity screen - general functionality

Sections and mandatory fields

The mobility activity screen consists of several sections. You can expand and collapse each section for easier navigation, by clicking on the section title or the arrow (>) on the right side of each section.

The available sections depend on the activity type for the mobility activity and action type of your project. By default, all sections are expanded when accessing the screen.

Mandatory fields to complete within the form are marked with a red asterisk (*) and display Value missing.

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The "Save" and "Back" buttons

The Save and Back buttons are

located in the bottom right corner of the screen. Click the Save button regularly to save the information as you fill in the form.

Click on the Back button to return to the list of mobility activities. 

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Complete the "Activity" and/or "Mobility Activity" section, as applicable

Depending on the action type of your project, the Activity and/or Mobility Activity section is available in the mobility activity details.

In these sections you will select the Activity type or the Activity linked to the mobility activity, depending on the action type of your project. You

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Mobility activity sections

The screen consists of several sections. You can expand and collapse each section for easier navigation, by clicking on the section title or the arrow (>) on the right side of each section.

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The section number and titles may vary slightly depending on the action type. Here is the general structure of the form and the type of information that is required for each section:

Activity

In this section you will select the activity type and define or view high-level details about the activity type, for example if the activity is itinerant (in KA1 youth mobility projects), a blended mobility activity (higher in Higher education /projects, KA121/, KA122) or if it is a case of force majeure.

Here is an example of the Activity section in a KA131-HED project.

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Participant

In this section you will view the previously entered participant personal details, as well as provide further details as applicable.

The section also includes a variety of flags that can indicate the participant's role in the mobility activity, whether the participant requires a linguistic grant or whether it is a participant with fewer opportunities. The flags you check may affect the grants received for the participant as well as the remaining details to fill in.

For example:

• Participant with fewer opportunities: for each such participant you must fill in the Fewer Opportunities section of your project.

Here is an example of the available participant flags in a KA154-YOU project:

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Participant Report

Here is an example of the Participant report section in the Mobility activity screen:

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Certifications

In this section you will specify any certificates or credits that are awarded/recognised by the involved organisations.

Here is an example of the Certifications section in a KA153-YOU project. The create new button allows you to add additional certifications, if required. 

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From-To

In this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.

Here is an example of the From-To section in a KA131-HED project.

You must provide information regarding the Sending and Receiving organisations, using the available drop-down lists, as well as the Distance band, Real distance in km and the Main means of transport. 

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Here is an example for the options to select the Sending and Receiving organisation in a KA121-ADU project in the From-To section.

Duration

In this section you will check and update the start and end dates of the mobility activity, and provide any additional information about the duration of the mobility activity, as applicable.

Here is an example of the Duration section in a KA131-HED project:

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Budget

The mobility activity budget consists of various grants that are calculated automatically based on the details you have provided throughout the mobility activity form. In the Budget section you will view the grant amounts, as well as the total mobility activity grant.

For certain key actions, you may have to provide additional details in this section, to complete the grant calculations.

Here is an example of the Budget section in a KA152-YOU project:

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All the individual mobility activities added to the project are displayed in the List of mobility activities. The total number is also displayed at the top of the list.

For each mobility activity, you can view key details as well as its status: Draft or Complete.

For each mobility activity, you have the following options by clicking on the applicable icons, from left to right:

• View the mobility activity details - the mobility activity details screen opens; you can view, but cannot any of the change the mobility activity details.
• Edit the mobility activity details - the mobility activity details screen opens and you can make the desired changes. Remember to save any updates by clicking on the Save button at the bottom of the screen.
• Delete the mobility activity - click Yes in the pop-up message to confirm the deletion.

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The following options are also available at list level:

• Sorting by column: by clicking on a column header (1st click ascending, 2nd click descending, 3rd click off). An arrow indicating the current sort sequence is displayed next to the selected column header.

• Browsing: use the browsing options below the list to change the display of items per page and/or the arrows to view more results.

• Horizontal and vertical scroll bars: move from left to right and top to bottom to view all data in the table.

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our KA152, call 202 project.

Click on the Activity drop-down and select an activity from the ones you had recorded in the Activities section of your project. The Country of destination field and the Is this activity itinerant? checkbox will be filled in automatically, in accordance with the details you had provided for the selected activity.

In our example, we have selected a Youth participation mobility activity, which we had previously defined in the Activities part of the project as itinerant. 

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In our KA152 example, we also have the Mobility Activity section available. 

A variety of flags are available, allowing you to mark the mobility activity as a specific participant type (Participant or Accompanying person), the mobility activity as blended and/or as Force majeure. The available flags depend on the action type of the project and any input already provided in the form. 

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Complete the "Participant" section

In this section you will view the previously entered participant personal details, as well as provide further details as applicable.

The section also includes a variety of flags that can indicate the participant's role in the mobility activity, whether the participant requires a linguistic grant or whether it is a participant with fewer opportunities. The flags you check may affect the grants received for the participant as well as the remaining details to fill in. Here is the Participant section in our KA152, call 2022 example. 

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Complete the "Inclusion Support" section, if required

In this section you can request Inclusion support for a mobility activity flagged as participant with fewer opportunities. 

"Participant with fewer opportunities" flag

A participant flagged as having fewer opportunities cannot be an accompanying person, group leader, trainer/facilitator or a decision maker, etc. For each participant with fewer opportunities you must fill in the Fewer Opportunities section of your project.

Provide the "Inclusion support for participants"

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The "Participant Report" section

Initially, the Participant Report section is empty.

Complete the "Recognition Certificates" section

In this section you will specify any certificates or credits that are awarded/recognised by the involved organisations.

Complete the "From-To" section

In this section you will specify the travel details, such as the Sending and Receiving organisations, the Distance band and the Main means of transport. You will also specify the Real distance in KM between the sending and the receiving cities. This will be used purely for statistical purposes to determine the carbon footprint of the activity. The Sustainable Means of Transport flag is automatically checked and the funded travel duration can be increased from maximum 2 to maximum 6 days if the selected Main means of transport is considered sustainable. 

In our KA152 example, the information to complete in the From-To section depends on whether the selected activity is itinerant or not and the activity type of the linked activity. The Individual support budget item is also affected by the itinerant nature of the activity. For each itinerary, the Funded duration including travel days (in days) must be filled in. See Mobility activities in KA1 youth mobility projects for details. 

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In our example, the subsections Travel Grant and Exceptional Costs are available in the From-To section and must be filled. Under Travel grant, provide the number of Funded travel days. The Travel support field is automatically calculated and read-only.

If the travel grant is not required, use the Travel support (Grant) not required flag. It is also possible to Request Exceptional Cost for Expensive Travel. 

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In our example, it is also possible to request Exceptional cost for visa and other entry requirements.

Distance band and Main means of transport

"Sustainable Means of Transport" flag 

Complete the "Duration" section

In this section you will check and update the Start and End dates of the mobility activity, and provide any additional information about the duration of the mobility activity, for example Interruption duration (in days), as applicable. For mobility activities flagged as a blended mobility activity, additional fields for the virtual components of the activity are available and must be completed. 

Here is the Duration section in our KA152 example: 

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Review the "Budget" section

The mobility activity budget consists of various grants that are calculated automatically based on the details you have provided throughout the mobility activity form. In the Budget section you will view the grant amounts, as well as the total mobility activity grant.

For certain key actions, you may have to provide additional details in this section, to complete the grant calculations or have the option to flag the mobility activity as Zero grant, if you do not require a grant for the mobility activity or to flag the mobility activity for Organisation support grant not requested. For specifics explanations for each key action, please see the following pages:

Here is an example of the Budget section in a KA152-YOU project:

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Complete the "Mobility Activity Comments" section (optional)

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Click on "Save"

When all information in the form is filled, click on the Save button.

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Mobility activity status "Complete"

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MobilityList MobilityList

When all mandatory information for the mobility activity was provided in the form, its Complete status will be displayed in the list.

In addition, you have the option to copy an existing mobility activity using the Duplicate (4) functionality. See Duplicate a Mobility activity for details.In some projects the mobility activity list will look differently, as in the example below for KA121-ADU, but provide you the Delete, View and Edit options in the same way. 

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Expected Outcome