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Process:

Role(s) – internal or external:

Electronic Workflow and Signature:

Paper Workflow and Signature:

PIC Registration

Self-registrant (SR - external)

Yes

Yes

LEAR Appointment

Legal Representative (LR - external)

Yes

optional

PIC Validation

Self-registrant (SR - external), in coordination with REA CVS (internal)

Yes

Yes

Nominate Procurement LSIGN

LEAR (external)

Yes

optional

Communicate PCoCo

Legal representative of the Organisation (LR - external)

Yes

Yes

Assign CLSIGN

Procurement LSIGN (external)

Yes

optional

Contract Signature

e-Signature

  • Procurement LSIGN/CLSIGN (external)
  • AO (internal)

Yes

No

Paper signature (QES/blue ink)

Legal representatives of both parties (Organisation and Contracting Authority)

No

Yes, signatures are processed outside the system.

Pre-financing

(Internal process)

Yes, if applicable.

Yes, if applicable

Manage Deliverables

  • CoCo/PCoCo (external)
  • OIA (internal)

Yes, if applicable.

Yes, if applicable.

Contract Amendments

  • CoCo/PCoCo, Procurement LSIGN/CLSIGN (external)
  • OIA, FIA, OVA, FVA, AO (internal)

Yes

Yes, if applicable. Signatures are processed outside the system.

Contract Closure

(Internal process)

Yes

Yes

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The LEAR (Legal Entity Appointment Representative) is an organisation role, which is responsible for keeping the data of the Organisation updated, and assigning a pool of legal signatories (Procurement LSIGN) for the Organisation – see more details below.

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