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1.2 Contribution Agreements in OPSYS

From the 2^nd of October 2023, EC Operational Managers can choose to launch certain types of Contribution Agreements under EU External Actions through OPSYS. The participation in the initial phase of this rollout in OPSYS is on a voluntary basis.From the 01/02/2024, the encoding management of Contribution Agreements in OPSYS will become mandatory.is mandatory (see exceptions below), including Contribution Agreements processed via paper workflow and signature (QES/Blue ink).

As Entrusted Partner During this voluntary phase and as an entrusted partner of the European Commission, and following your prior agreement with the Contracting Authority, you will be you are able to sign (with or without e-signature) and manage your Contribution Agreements entirely from the Funding and Tender Opportunities Portal – the single entry point for all external partners of the EC.

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Follow the dedicated online documentation below for all details on the management of Contributions Agreements in OPSYS.

Even though this initial rollout phase of Contribution Agreements in OPSYS is on a voluntary basis, we strongly advise your participation (providing that there is prior agreement and that you meet the requirements to sign). Your participation in this voluntary phase will contribute to the preparedness of your Organisation to the full and required rollout in Q1 – 2024. Furthermore, an extended support service and onboarding activities will be activated to accompany you during this initial phase.

If you choose not to participate in the initial rollout phase, for any reason, there is no modification in the actual procedure for Contribution Agreements. Also note that the following Contribution Agreements are not yet managed in OPSYS, so are not concerned by this initial rollout:

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Agreements in OPSYS.

Exceptions: Please note that the following Contribution Agreements are not yet managed in OPSYS:

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• Contribution Agreements in foreign currency
• Contribution Agreements in direct management (including Calls for Proposals)
• Sensitive contracts (non-classified)

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The following Contribution Agreements* are also managed in OPSYS (i.e. are internally prepared in the system), but use a paper workflow and signature (QES/Blue ink): (QES/Blue ink):

• Contribution Agreements with multi-partner signature
• Contribution Agreements with PIC linked to the LEF of the parent entity
• Contribution Agreements with Financial Instruments (CAFI)
• Contribution Agreements with European Bank of Reconstruction and Development (EBRD)
• Contribution Agreements with European Investment Bank (EIB)
• Contribution Agreements with World Bank Group (WBG)
• Contribution Agreements with multi-partner signature
• Contribution Agreements with PIC linked to the LEF of the parent entity

(*) The concerned Organisations will still need to be registered and have a validated PIC and nominate a PCoCo for each contract. If they wish to manage their contract deliverables through the Funding and Tenders Portal, they will need to appoint a LEAR for their Organisation. Possible amendments will also need to be prepared through the system, but as with the contract, the signature dates and ARES reference of the signed Contract will be entered in the system by the EC Operational Manager.

There is currently no change in the procedure for the following Contribution Agreements**, which are not yet managed in OPSYS:

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• Contribution Agreements in foreign currency
• Contribution Agreements in direct management (including Calls for Proposals)
• Sensitive contracts (non-classified)

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