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In the Activities section of the application form you are asked to provide details about the mobility activities you plan to organise and the amount of EU grant you are requesting to implement them.

Activities must be planned for each region defined in the Regional Partnership section of the application.

You will first define the countries involved and activity categories (staff mobility or learner mobility) per region.

Each activity may contain one or more mobility flows, detailing the planned activities, including incoming or outgoing visit, number of participants, travel distance and time, and duration.

The individual support grant, top-up for fewer opportunities and travel grant are calculated for each flow based on the provided information.

Cumulative figures per region (total grant and total number of participants) are available after completion.

How to complete Activities in KA171 Applications Image Added

The Budget Summary section of the application provides an overview of the planned costs and the requested amount of EU grant.

For further details please refer to the detailed steps description below.

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title	Relevant For...

This page is relevant for:

Erasmus+ Call year 20232024
- KA171-HED - Mobility of higher education students and staff supported by external policy funds

Before you start

You must have completed sections Context, Applicant Organisation(s) and Regional Partnerships sections in the application form.

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Steps

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Open "Activities"

Click on Activities in the Content menu. The Activities screen opens, where you will see an overview of the requested grant and planned activities per region and country, total number of participants for each region you specified in the Regional Partnerships section.and total grant.

The Content menu for the Activities section displays details about regions and countries where you plan to have activities and is updated as you add activity categories and flows.

Initially it displays:

a subsection with List of activities with for each region identified in the Regional Partnership section of your application
for each country defined as partner in a region, a subsection with the title: Activities with <country>

Each subsection In the Content menu there is a subsection for each region and country you added in the Regional Partnerships section. As you add activities, a set of subsections will be added for each country and activity. Each section is marked with a red dot if there are no flows for an activity or if there is other it is incomplete, namely there is missing mandatory information in that section. The sections and subsections will be preceded with a green dot when all mandatory information is filled in and the sections are complete.

You might have to use the scroll bar at the bottom of tables or browser window to access all available information on the screens. To gain additional space on your screen you can also close the Content menu using the arrow icon < or work in full screen mode. See How to complete the application form for details.

Note

title	Take note

If you are planning to have activities in more than one region, the sequence of regions in the Content menu and in the Activities list may be different, as the Content Menu displays the regions in the order in which they were added under Regional Partnership, while the list of Regions under Activities is sorted alphabetically.

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Add

an activity

activities for each region

In KA171-HED application forms, activities are added at regional country level. Two activity categories are available for each country:

Learner mobility
Staff mobility

Each activity category can only be added once for the same country.

Later Later, during the project implementation, you will be able to specify the activity type details about the activities you plan (studies/ traineeship/ teaching/ training).

To add the first activity in each regionan activity to a country, do the following:

Click on the desired In the activities section click on the Details (clipboard)icon for the Region/Country you want to add activities to. Alternatively click in the Content menu on List of activities with ... the applicable region.
Fill in the available empty row, by selecting the Country and the Activity category from the respective drop-down lists.

The Content menu is updated and displays:

the number of added activities totally for all activities and for the selected region and country - in our case 1 for all
an additional subsection under the applicable country for the added activity: List of flows, followed by country and activity category

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For each additional activity that If you want to add further activities for the same region click on the Add an activity button at the bottom of the region overview screenactivity button. A new empty row is then added . Fill it in by selecting for the region.
As above fill it in by selecting the Country and the Activity category from the respective drop-down lists.list

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Each activity category can only be added once for the same country.

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The Content menu is updated as you add activity categories to a country in the region and now displays:

an additional subsection under the applicable country for the added activity: List of flows, followed by country and activity category.

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Add flows to the activity

Click on "List of flows"

and "Add flow"
for the selected country/activity category
In the Content menu click Click on List of flows for the specific country and activity category. This will open the flow overview screen, where you will see the activity summary and the flows, a card for each flow as you add them.
For each flow you wish to add to the activity, click on the Add flow button at the bottom of the screen.
In our example, we have selected to add a flow to List of flows Algeria/Learner mobility:
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The flow is added as a cardFlows are added as cards, with the key details to be displayed in the card header, after you fill in the required information.
The Flow number / Flow ID are generated automatically and assigned incrementally to the flows created per region.
the required information.
Each Flow card can be expanded to allow the update of the flow details by clicking the down arrow to the right or the Edit icon or collapsed to have a better overview.
The first flow is mandatory and an empty card is already available, with the Flow ID 1.
To add further flows to the selected activity, click on the Add flow button. A new empty card is then added with incremented Flow ID.
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Each activity must have at least one flow.

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Fill in the flow details
Fill in the flow details. The mandatory fields are marked with a red asterisk (*).
Certain fields are updated automatically based on the information you provide, and cannot be modified manually. These include the countries country of origin/, country of destination, certain duration fields and all grant fields.
Specify the direction of flow (incoming - to applicant country, outgoing - to partner country), the number of participants, travel details and duration.
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title Take note
The fields to fill in and the applicable rules and restrictions differ based on the selected region and activity category. Please read the onscreen information carefully when filling in the flow details.

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title Example of outgoing flow for South Mediterrian Region
Here is an example of an outgoing flow for a
Learner
Staff mobility activity for the South-Mediterranean region. Note that the flow header has also been updated.
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title Example of incoming flow for Western Balkan region
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Here is an example of an incoming flow for a
Staff
Learner mobility activity for the Western Balkans region.
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"Activity summary" / "List of flows"
In the Content menu click on the List of flows for a selected country and activity category for an overview of:
the activity summary, including the total number of flows, total number of participants, total budget per activity and total duration.
the list of flows you have added for that particular activity. View the added flows as cards, with key details about each flow.
If all details have been added, the flow cards and the activity card are preceded by a green line. If there are incomplete flows, those flows as well as the activity summary card are marked with a red line. This is also reflected in the Content menu.
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Update a flow
In the List of flows for a selected activity category and country, click on the Edit icon next to the desired flow. The flow details are displayed, and you can make the desired changes. The duration and grant fields will be updated accordingly.
Delete a flow
In the List of flows for a selected activity category and country, click on the Delete (X) icon next to the desired flow to delete it. Confirm the deletion by clicking on YES in the pop-up window.
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At the bottom of the page you can consult the Total duration for all participants and Total No. of Participants for all flows for the selected activity.

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Overview of activities
Click After you have added details to the activities and flows you can click on Activities in the Content menu for a high-level overview.
View the updated Total number of participants and Total grant (EUR) requested per region. Where possible, these values also include numbers/grants calculated based on partial information provided in the other subsections.
In the Action column, clicking on the Details icon for a specific region takes you to the Region overview screen.
In the Content menu view view the updated number of activities added for all regions and all countries - in our example 43. The section is preceded by a red cross as long as there is missing information in any subsection.
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Click on the Region name in the Content menu for an overview of the activities for a single region.
View the list of countries and the activity categories added for each country in the selected region.
In the Action column,
Click on Details for a specific combination of country/activity to navigate to the List of flows for that activity.
Click on the Delete (X) icon to remove the activity, then click YES in the pop-up window to confirm the deletion.
In the Content menu you can see the total number of activities added for the region. The section is preceded by a red dot as long as any of the subsections contain missing information, otherwise, it is marked as complete with a green dot.
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Click on the Activities with Click on the Country name in the Content menu for an overview of the activities for a specific country.
View the added activities as cards, with additional details such as the total number of flowscategory, total number of participants , and total budget grant per activity and total duration.
View the summed up up Total number of participants and Total Grant (EUR) for all activities in that country.
In the cards:
If all details have been added, the card is preceded by a green line. If there are no flows or incomplete flows for an activity, the card is marked with a red line. This is also reflected in the Content menu.
Click on Edit to expand the card.
Click on Details to navigate to the List of flows for the selected activity.
In the Content menu you can see the updated number of activity categories added for that country. The section is preceded by a red dot if it is incomplete or by a green dot if it is complete.
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Update an activity
Click on a Region name an activity in the Content menu to update the country or the activity category for a specific activity.
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Changes to an activity will affect previously completed If you change the type of activity, this will affect previously completed flows in that activity and will result in the activity and flows being marked incomplete. In such cases, you have to check and update the flows accordingly. Check all activity details and flows and correct if needed.
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Delete an activity or flow
To delete an activity from the list, click on List of activities for the applicable Region name in the Content menu.
Click on the Delete (X) icon for the activity to remove. Confirm Confirm the deletion by clicking on YES in on Delete in the pop-up window.
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Deleting an activity will remove all entered data for the selected activity and all included flows.
At least one country / activity category must remain for each region.
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To delete a flow, click on List of flows for the applicable Country/activity
in all subsections.
in the Content menu.
Click on the Delete (X) icon for the flow to remove. Confirm the deletion by clicking on Delete in the pop-up window.
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Example of a completed "Activities" section
Once you have correctly completed all sections and subsections, the section is and all subsections are marked with a green check.
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