Activity types

The following activity types can be implemented and are available for selection when creating or updating mobility activities from the Activity type drop-down. The remaining fields to fill in throughout the form will vary based on the selected activity type.

"Mobility Activity" section

In this section you must provide general information regarding the mobility activity. 

Various flags are displayed in accordance with the selected activity type. Certain flags are checked automatically, others can be checked manually, depending on the information you provide in the form and the specific circumstances of each mobility activity.

Mobility activity ID

The Mobility activity ID is created automatically when adding a mobility activity in a project. It is a combination of the last digits of the project reference followed by MOB and an incremental number, e.g. 005041-MOB-00001. The Mobility activity ID can be changed, but it must be unique in the project.

"Long-term mobility activity" flag

The Long-term mobility activity flag indicates if a mobility activity is organised as physical long-term mobility activity according to the programme guide. 

Where available, ticking this flag will result in the minimum and maximum allowed for the Duration of mobility activity period (days) being adjusted as defined in the programme guides for these mobility activities.

Depending on the action type of your project, additional fields may become available after flagging a mobility activity as long-term when adding or updating mobility activity details and must be completed. 

For student mobilities in KA131 projects, the flag can be ticked, if applicable. As a result, the minimum Duration of the mobility activity period (days), in the Duration section of the form, is set to 60 days.

In the Individual Support section of the mobility activity details, the field Student monthly base amount displays and must be completed. 

In staff mobility activities, the Long-term mobility activity flag cannot be checked and is read-only. 

"Mobility to a Blended Intensive Programme" flag

The Mobility to a Blended Intensive Programme flag is available in the Mobility Activity section of the mobility activity details screen in Beneficiary module.

When adding or updating mobility activities for activity type(s) Student mobility for studies, Staff mobility for teaching and Staff mobility for training in KA131 projects, this flag indicates that the mobility activity is linked to a Blended intensive programme.

Ticking this flag will also result in the Blended mobility activity flag being checked automatically and read-only.

In addition, in the From-To section of the mobility activity details, you must select a Blended intensive programme to link the mobility activity to, as well as providing information regarding the virtual component of the mobility activity. 

"Blended mobility activity" flag

Blended mobility activity refers to an activity combining a physical mobility activity with a virtual mobility component. 

In Beneficiary projects, the Blended mobility activity flag can be checked to indicate that the mobility activity is carried out in a blended format (physical activity abroad combined with a virtual component). If this flag is checked, you may also have provide details about the virtual components in other sections of the mobility activity screen, depending on the action type of the project.

The flag is selected automatically in the case of a mobility activity flagged as Mobility to a Blended Intensive Programme and is read-only. 

"Digital skills" drop-down

The Digital skills field in mobility activities in KA131-HED and KA171-HED projects contains a drop-down list to select whether participants in mobility activities acquire advanced digital skills during their mobility. When completing mobility activities of type Student mobility for traineeships and Staff mobility for training, the field is displayed and is mandatory.

You must select one of the following options: 

• Advanced digital skills - select when one or more of the following activities are practised by the participant:
  • Student mobility for traineeships: 
    • digital marketing (e.g. social media management, web analytics)
    • digital graphical, mechanical or architectural design
    • development of apps, software, scripts, or websites
    • installation, maintenance and management of IT systems and networks
    • cybersecurity
    • data analytics, mining and visualisation
    • programming and training of robots and artificial intelligence applications
  • Staff mobility for training:
    • job shadowing on European Student Card Initiative (ESCI) tools, digital education tools/software, programming, specialised IT software and systems for the HEI administration
    • participation in training courses on ESCI, digital education tools/software, programming, specialised IT software and systems for the HEI administration
• Not applicable - select this option if not applicable or if it only involves the following basic tasks:
  
  • generic customer support order fulfilment
  • data entry
  • office tasks using general IT tools

"Force majeure" flag

Force majeure is:

An unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on their part.

_{Source: Erasmus+/European Solidarity Corps programme guides 2024, Glossary}

Force majeure situations can arise anywhere and at any time, and include factors such as sudden disease, accidents, death, earthquakes and other causes.

In a project, check the Force majeure flag to indicate that a project activity (i.e. mobility activity, group activity, participations, events, transnational project meetings, etc.) is considered as a case of force majeure.

When you check this flag (tick box), certain fields and grants for the activity may be affected and must be checked and/or updated.

In addition, you must fill in the additional Force majeure explanations field, describing the facts that prove the activity should be accepted as a case of force majeure.

If the Force Majeure flag is set, the following duration and grant fields are affected: 

• Duration of the Mobility activity Period (days) - the business rule checking the minimum duration will no longer apply in the case of Force Majeure.
• Number of Teaching Hours (Staff mobility for teaching only) - the business rule checking the minimum of 8 hours per week will no longer apply in the case of Force Majeure.
• Travel support - the field becomes editable. If any values were already present, they are preserved.
• Individual support - the field becomes editable. If any values were already present, they are preserved.
• Inclusion support for participants - the field becomes editable. If any values were already present, they are preserved.
• Participant report - participant reports are not required for mobility activities flagged as force majeure and having a duration of 1 day (i.e., cancelled mobility activities, for which the start and end date are the same). 

Other flags

Depending on the Activity type, other flags may be available for selection.

For student mobilities:

• Digital learning agreement - This flag indicates if mobilities where students have used an online learning agreement. This flag is only applicable for projects from call 2022 and activity type Student mobility for studies for studies to EU Member States or third countries associated to the Programme.
• Combined study and traineeship mobility activity - A flag indicating that the study Mobility activity is combined with a traineeship abroad as an overall study Mobility activity for the same student. This flag plays no role in terms of additional top-ups eligibility.
• Doctoral mobility activity - Flag indicating that the Mobility activity is taking place at doctoral level (EQF level 8) or that the participant is a doctoral candidate or a post-doc.
  
  • If the Activity Type is a student mobility and the selected Level of Study/Teaching is ISCED-8, then the flag is automatically set to Yes.

For staff mobilities:

• Doctoral mobility activity - Flag indicating that the Mobility activity is taking place at doctoral level (EQF level 8) or that the participant is a doctoral candidate or a post-doc.
• Combined teaching and training mobility activity - A flag indicating that the teaching Mobility activity is combined with training activities as an overall teaching Mobility activity for the same teaching staff member. Staff mobility for teaching only.

Examples

Here is an example of the Mobility Activity section including the flags available for a Student mobility for studies. 

Here is an example of the Mobility Activity section including the flags available for a Staff mobility for teaching. 

"Participant" section

In this section you must provide personal information regarding the mobility activity such as Participant's date of birth, Participant's gender or Participant Nationality. In addition, depending on the activity type selected, information such as the field and level of education or category of staff must be filled in. 

Participant ID

The Participant ID field is available in mobility activities in Beneficiary module, allowing you to provide a unique alphanumeric participant identification. The Participant ID field is not mandatory. 

If a Participant ID is provided, it must be unique for the participant in the project. 

"Invited staff from enterprise" flag

The Invited staff from enterprise flag, available for Staff mobility activities, will indicate the mobility activity as participant invited by an institution from an enterprise or any other organisation not holding an ECHE in the case of higher education.

Once selected, the field Number of teaching hours will become available in the Duration section. The Sending organisation can be an organisation without a ECHE. 

The Invited staff from enterprise flag and the flag Combined teaching and training mobility activity are mutually exclusive. 

Online language support (OLS)

In beneficiary projects, when providing information for participants in, for example, individual mobility activities or participations, the OLS flag (checkbox) may be available. Checking this flag will indicate the person is entitled for the Online Language Support.

The Online Language Support (OLS) is designed to help Erasmus+ and European Solidarity Corps participants improve their knowledge of the language in which they will work, study or volunteer abroad so that they can make the most out of this experience.

As the lack of language skills remains one of the main barriers to the participation in European education, training and youth mobility opportunities, OLS makes language support accessible in a flexible and easy way. It also contributes to a specific objective of the Erasmus+ programme, which is to promote language learning and linguistic diversity.

_{Source: https://erasmus-plus.ec.europa.eu/resources-and-tools/online-language-support}

"Incoming international participant (under special conditions)" flag

In beneficiary projects, the Incoming international participant (under special conditions) flag available in, i.e. mobility activities, physical events, participations, etc. indicates that the mobility activity involves a participant that has left Ukraine due to the war and has carried out or is carrying out an activity, i.e. in an eligible participating country. This flag may change the standard conditions regarding the sending and receiving countries, as well as certain grant calculations, depending on the action type of your project.

"Inclusion Support" section

"Participant with fewer opportunities" flag

A Participant with fewer opportunities is 

People with fewer opportunities means people who, for economic, social, cultural, geographical or health reasons, a migrant background, or for reasons such as disability and educational difficulties or for any other reasons, including those that can give rise to discrimination under article 21 of the Charter of Fundamental rights of the European Union, face obstacles that prevent them from having effective access to opportunities under the programme.

_{Source: Erasmus+ Programme Guide Online, Glossary}

In Beneficiary projects, check the Participant with fewer opportunities flag to indicate that a participant in an activity (i.e. mobility activity, group activity, participations, events, etc.) is considered a participant with fewer opportunities. 

The field Inclusion support for participants becomes available, where you can request this type of support by providing the requested amount. 

"Participant Survey" section

Participants in Erasmus+ and European Solidarity Corps projects may be asked to provide feedback on their experience by completing a Participant Report. 

Automatic e-mails are sent to participants with an invitation to complete this report in EU Survey to share their feedback on the experience participating in a Mobility activity for Erasmus+ or European Solidarity Corps programmes.

The participant receives an e-mail with a dedicated link to the participant report. This link will not expire. The individual participant report is completed online in EU Survey and is offered in various languages.

The participant can save the survey as draft and submit it. After submission, the participant may download a PDF version of their feedback but they can not edit the form again.

In Beneficiary module, when adding, updating or viewing, for example, mobility activities or participations, the Participant Report section may be available.

From here it is possible to monitor an individual participant report and check the relevant information from the moment the initial invitation to complete the report was sent to the participant. It is also possible to send reminders to participants to complete the report. 

See the page Manage participant reports in projects for detailed information. 

"Certifications" section

The Certifications sections is only available for student mobilities. Students involved in study or traineeship mobility activities can have their credits acquired during their mobility activity recognised by the sending higher education institution.

The sending HEI will specify the Number of recognised credits (ECTS credits or any other comparable system) it recognised in the Certifications section of the screen.

"Report On Recognition" section 

For mobility activities of type Student mobility for studies, the Mobility activity details will contain the specific Report On Recognition section. The Report On Recognition section is, where displayed, initially empty. 

When a participant in the mobility activity is required to fill in this report, the section will display a table, containing the relevant information on, for example, the status of the report, action taken (ready to be sent, sent,...) and more. Participants required to fill in this report will receive an email notification. 

Students taking part in Student mobility for studies who have replied No to the question Is the recognition process for your mobility period finalised? in the participant report, are also invited to fill in a Report On Recognition in EU Survey. The invitation is sent automatically, 45 days after the reference date.

The beneficiary can resend a manual invitation as well as download the report filled in by the participant, in the Report On Recognition section of the mobility activity details screen. See the page Manage Report On Recognition for additional information. 

"From-To" section

Sending and Receiving organisation 

Sending organisations must be from Programme Countries, including their outermost regions and associated Overseas Countries and Territories (OCT). See here the list of eligible countries.

Depending on the nature of the activities, the project can involve only higher education institutions (HEIs) or can include other types of organisations.

The Erasmus Charter for Higher Education (ECHE) is required for all higher education institutions from Programme Countries acting as sending and/or receiving organisations. The ECHE accreditation is not required in the following cases:

1. Student mobility for traineeships: the receiving organisation does not need to hold a valid ECHE, unless it is a higher education institution
2. Staff mobility for training: the receiving organisation does not need to hold a valid ECHE, unless it is a higher education institution
3. Staff mobility for teaching: for Invited Staff from Enterprises, the sending organisation does not need to hold a valid ECHE

You have the option to select the Sending and/or Receiving organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added by accessing the Organisations in your project. 

For the specifics regarding Mobility activities to a Blended intensive programme, see below. 

"Outer-most region" flag

The Outer-most region flag indicates that the mobility activity participant is studying or working in a HEI in an outer-most region of a Programme Country or OCT (Overseas Countries and Territories) associated to a Programme Country (call 2021) or an EU Member State or third country associated to the Programme (call 2022 onward). 

In Beneficiary projects, when adding mobility activities, if a Sending country has an outer-most region (Denmark, France, Spain, Portugal and the Netherlands), the Outer-most region flag can be checked to indicate if the mobility activity participant is coming from an outer-most region (OCT). 

"International Mobility activity" flag

This flag indicates that the mobility activity is an international mobility activity, for example between a Programme Country and a Partner Country. See further details in the International mobility activities supported by internal policy funds section below.

The flag cannot be unticked if the receiving country for the mobility activity is a partner country. If the flag is not set, the mobility activity must be between programme countries.

Distance band, Real distance in km and Means of transport

You must select the Distance band, provide the Real distance in kilometers and select a Main means of transport.

In KA131 mobility activities, the option to select the Distance band is only available if: 

• Activity type of the mobility activity is a Staff activity
• For Student mobilities, the Distance band can only be selected, if: 
  • The Outer-most Region flag is checked and the receiving country is a EU Member State or third country associated to the Programme or a Third country not associated to the Programme of Region 13 or 14, or
  • The Sending country is Cyprus, Iceland or Malta and the receiving country is a EU Member State or third country associated to the Programme or a Third country not associated to the Programme of Region 13 or 14, or
  • The International Mobility activity flag is checked and the receiving country is not from Regions 13 and 14, or
  • The Participants with Fewer Opportunities flag is checked and the mobility activity is not flagged as a long-term activity

For the eligible countries and countries per region see https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries. 

Where the Distance band cannot be selected, the Real distance in kilometers and Main means of transport must still be provided. 

In, for example, activities or mobility activities, the Distance Band indicates the distance between the place of origin and the venue of the activity the participant(s) has to travel. Main Means of Transport refers to the primary mode of transportation used by participants to travel to and from their host country. The Real distance in kilometres is the real distance between the place of origin and the venue of the activity. 

When completing, for example, a mobility activity, the Distance band (1) and Main means of Transport (2) must be selected from the available drop-down lists. In the field Real distance in kilometers (3) the real distance must be filled and the value provided must be within the range selected for the Distance band. 

The available distance bands to select depend on the key action of the project. 

A link to the official Erasmus+ Distance Calculator to calculate the distance is also available. 

Here is an example of a mobility activity for a student mobility without the option to select a Distance Band. 

"Sustainable means of transport" flag

Sustainable means of transport (green travel) is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling.
_{Source: Erasmus+ Programme Guide, Glossary}

Selecting a means of transport considered sustainable when updating mobility activities, events, participations or similar in your project, results in the Sustainable Means of Transport flag being automatically checked and the funded travel duration can be increased from maximum 2 to maximum 6 days.

When the Sustainable means of transport flag is checked, students and recent graduates that do not receive travel support are entitled to a green travel top-up amount to the individual support. See Individual Support for details. 

Travel grant

The travel support amount depends on the activity type, on whether or not the mobility activity is international, whether it involves a participant with fewer opportunities and other specific criteria. 

In this section you must provide the Funded Travel days. The minimum and maximum allowed is displayed below the field. You may also have the option to flag the mobility activity as Travel support not required or Request exceptional costs for expensive travel. 

"Travel support - Grant not required" flag

In Beneficiary module, when adding or updating mobility activities in your project, the Travel support not required flag, also labelled Travel support - grant not required indicates that, for a mobility activity, this type of support grant is not required. The availability of the flag depends on the action type of your project and/or the activity type of the mobility activity. 

Once the flag is ticked, the related Travel Support grant is set to 0 EUR. 

Depending on the Sending country and the Activity type, the flag may be ticked automatically, for example for students from outer-most regions HEIs. The Travel support - Grant not required flag is not available for participants with fewer opportunities.

"Exceptional costs for expensive travel" flag

If the standard Travel Grant does not cover at least 70% of the eligible travel cost of the participant, you are entitled to request a grant to cover Exceptional costs for expensive travel instead of the standard travel grant.

Tick the relevant box for Request Exceptional Costs for Expensive Travel. Then type the Real Travel Cost in the relevant field. The Exceptional Cost for Expensive Travel Grant is calculated automatically as 80% of the Real Travel Cost. If you request the Exceptional costs for expensive travel grant, you must also fill in the additional field Exceptional cost for expensive travel description and justification.

In KA131 mobility activities, the option to request this type of travel support is only available if the Distance Band field is displayed and a distance band has been selected and if the Travel Support - Grant Not Required flag is not ticked. 

"Request Exceptional costs" flag (Call 2021, 2022 only)

This option is not available for call 2023 projects. 

This cost item may be available in both individual mobility activities (From/To section) and group activities (Participants section), depending on the action type and/or call year of the project. For details on the covered exceptional costs, please consult the Erasmus+ Programme Guide.

To request a grant to cover Exceptional costs:

1. Tick the Request exceptional costs flag.
2. Type the Real cost in the relevant field. The Exceptional costs - grant is calculated automatically. The Support rate, for example 80% or 100% of the real costs provided, is displayed under the field Real cost for your reference and depends on the action type and/or call year of the project.
3. Fill in the additional field Exceptional costs description and justification, which becomes available as soon as the real cost provided is higher than 0 EUR.

Here is an example of the exceptional costs request in a KA121, call 2021, project with a support rate of 80%.

"Duration" section

Here the Start and End date of the mobility activity can be adjusted in order to calculate the Duration calculated (days). By default, the dates as provided when creating the draft mobility are filled in. 

1. Check and update the Start and End dates of the mobility activity. 
   • For mobility activities flagged as Blended mobility activity, you must also provide the End date virtual component.
2. The Duration calculated (days) is calculated automatically and displayed. If the duration limits are not met, a warning message is displayed. The Duration Calculated (days) cannot be manually changed, except in cases of Force majeure.
3. If there is a break in the mobility activity, fill in the Interruption duration (days) with the number of days of interruption. This duration is subtracted from the total duration of the mobility activity. The interruption duration cannot exceed the total calculated duration in days.
4. The Duration of mobility activity period (days) indicates the duration in days of the mobility activity after having removed any interruption days. The days are calculated automatically. 
5. The Funded travel days (max. 2 in the case of unsustainable travel means, max. 6 for sustainable travel means) you specified in the Travel Grant part of the form are also added to the funded duration and are taken into account for the total duration of the mobility activity.
6. If part of the mobility activity duration is not funded via the Erasmus+ programme, specify the Non-funded duration (days). These days will be subtracted from the total duration.
7. The Funded duration (days) is automatically calculated based on the information provided in the previous fields.
   • The field Number of days in virtual mobility is only displayed for mobility activities flagged as Blended mobility activity and can be filled in.

Here is an example of the Duration section in a student mobility activity without a virtual component. The fields Interruption duration (days) and Non-funded duration (days) can be filled in, if required.

Here is an example of the Duration section in a long-term student mobility activity with a virtual component. The fields Funded long-term duration (full months) and Funded long-term duration (extra days) are displayed and read-only.

Duration Calculated (days)

When completing mobility activities in KA131-HED - Mobility of higher education students and staff supported by internal policy funds projects, the Duration Calculated (days) field is available in the Duration section of the mobility activity details screen and automatically calculated using the start and end date of the mobility activity provided. The technical calculations applied depend on the activity type of the mobility activity and if the Long-term mobility activity flag, if available, is checked. 

For Student Mobility Activities (Studies and Traineeships) - Long-Term Activity:

• The number of days is calculated using the assumption that each month has 30 days, and a year consists of 360 days. The technical formula applied is as follows:
  • Duration in Days=(YEAR(ENDDATE) - YEAR(STARTDATE)) * 360 + (MONTH(ENDDATE) - MONTH(STARTDATE)) * 30 + (IF(DAY(ENDDATE) = 31, 30, DAY(ENDDATE)) - IF(DAY(STARTDATE) = 31, 30, DAY(STARTDATE))) + 1
• In this scenario, February is considered to have 30 days.

For Student Mobility Activities (Studies and Traineeships) - Non-Long-Term Activity:

• The duration in days of the mobility activity is calculated simply as ENDDATE - STARTDATE+1.
• In this case, February is considered to have 28 days.

For Staff Mobility Activities (Teaching and Training):

• The duration in days of the mobility activity is also calculated as ENDDATE - STARTDATE+1.
• Similar to student activities, February is considered to have 28 days in this scenario.

Number of teaching hours (Staff only)

The field Number of teaching hours is available for activity type Staff mobility for teaching in KA171-HED and KA131-HED projects and must be filled in. The minimum amount of hours required is displayed below the field. 

The number of teaching hours to be delivered by mobile staff on teaching mobility has to comply with the programme rule on the minimum number of teaching hours.

The rule states that "if the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week."

Beneficiary module is able to calculate the duration of the staff mobility for teaching in days but does not have enough information to know the number of days worked during the incomplete week.

The teaching staff may or may not work during the weekend depending on the context, regulations etc. The weekend can be considered as teaching hours in an incomplete week, but only if additional information is provided with the supporting documents.

Beneficiary module checks the minimum number of teaching hours. The safeguard consists of the check of the required workload for each full week, a minimum of eight teaching hours per week. For incomplete weeks, the calculation of the proportional share of the eight weekly teaching hour minimum is the responsibility of the beneficiary who has the complete picture of the situation based on the supporting documents.

The information on which days the person has worked during the mobility period as part of the certificate of attendance or the staff mobility agreement could be used as the basis for the calculation.

Individual Support

The Individual support grant is calculated automatically based on the daily grant or monthly base grant (according to the type of mobility activity) summed with any applicable top-ups.

Daily grants, Monthly base grants and Top-ups

Staff daily grants and Student monthly base grants vary based on the National Agency and the duration of the mobility activity. For most National Agencies, the amount is retrieved automatically and cannot be changed by the beneficiary. For other National Agencies, this amount must be specified by the user, within the allowed range which is displayed on the screen.

Top-ups are additional amounts granted by the National Agencies or automatically applied to support students in specific circumstances. 

• Traineeship Monthly Top-up Amount - for students involved in long-term traineeships to Programme Countries and Partner Countries of Regions 5 and 14 (call 2021) / 13 and 14 (call 2022).
• Green Travel Support Top-up - for students and recent graduates taking part in mobility activities for studies/traineeships using sustainable means of transport, but who do not benefit from a specific travel grant (who receive a contribution to travel costs as part of the individual support grant). The green travel support top-up cannot be granted if the Travel Support - Grant Not Required flag is checked.
  • The field is displayed in student mobilities if the Sustainable means of transport flag is checked and the Distance Band is 0. 
• Participants with Fewer Opportunities Short-term Mobility Top-up Amounts or Participants with Fewer Opportunities Monthly Top-up Amount - for students taking part in short-term or long-term mobility activities for studies/traineeships and who qualify as participants with fewer opportunities according to the national criteria set by the National Agency.
  • In such cases, you must first check the flag Participant with Fewer Opportunities in the Inclusion section of the mobility activity screen, and make sure the Participant with a Top-Up Amount for Fewer Opportunities flag is also checked in the Individual Support section.

Here is an example of the Individual Support information in a long-term mobility activity for a student traineeship.

In call 2022 projects, you must provide the Student monthly base amount, the monthly base amount granted for individual support without considering top-up amounts. The value may be pre-filled and not be editable or, as in the example below, allows you to provide a specific value, as per the range displayed below the field. In call 2021 projects, the field is called Student monthly grant.

Other available and/or related fields, such as Green travel top-up or Traineeship monthly top-up amount will be updated automatically, as per information provided throughout the form. 

"Individual support - grant not required" flag

In KA131 mobility activities, the Individual support - grant not required flag is always available for Staff mobility activities. For Student mobilities, it is not available for: 

• students or recent graduates from outermost region HEIs, meaning flagged as Outer-most Region; 
• students or recent graduates flagged as participants with fewer opportunities;
• students or recent graduates receiving Inclusion support for participants (amount higher than 0).

In Beneficiary module, when adding or updating mobility activities in your project, the Individual support - grant not required flag indicates that, for a mobility activity, this type of support grant is not required. The availability of the flag depends on the action type of your project and/or the activity type of the mobility activity. 

Once the flag is ticked, the related Individual Support grant is set to 0 EUR. 

Where applicable, other prefilled fields, such as Staff daily grant fields or top-ups may also be set to 0 EUR. 

"Budget" section

"Zero Grant" flag

In KA131-HED and KA171-HED beneficiary projects, check the Zero grant flag, available in the Budget section of the mobility activity details screen, to indicate that a participant in an activity does not require a grant from Erasmus+ funds related to travel and subsistence. When this flag is checked, budget items such as Travel support or Individual support grant are set to 0 EUR. 

Participants in mobility activities, flagged as zero grant, may receive a non-Erasmus+ EU funding (ESF, etc.), or national, regional or another type of grant to contribute to their mobility costs.

If all budget items of a mobility activity (i.e. individual support, travel grant, organisational support, course fees, exceptional costs and inclusion support for participants) relevant for a given activity type have a 0 amount, either because the calculation of the budget items resulted in a 0 amount (as can be the case of individual support) or budget items were flagged as not required, then the entire mobility activity is automatically flagged as a Zero grant.

Depending on the action type and call year of your project, other fields may be affected when the mobility activity is flagged as Zero grant.

For example, in KA171 call 2022 projects, in case of a Zero grant mobility activity, fields such as the Funded duration (days) or Funded Travel days are also set to 0 and the Distance band is hidden.

Other EU-grant

In Beneficiary module, when adding or updating mobility activities in your project, you must declare any additional funding the mobility activity receives via a non-Erasmus+ grant from the EU budget. 

If the mobility activity is supported by such additional funding, the amount must be specified in the Other EU grant field. Where applicable, the field is located under Total calculations, at the bottom of the Budget section of the mobility activity screen.

Additional non-EU grants

In Beneficiary module, when adding or updating mobility activities in your project, you must declare funding from other non-EU programmes that have been used to support a mobility activity, if any.

The total amount from these sources must be filled in the Additional non-EU grant field. This field is located under Total calculations, at the bottom of the Budget section of the mobility activity screen.

International mobility activities supported by internal policy funds

In KA131 mobility activities in Beneficiary module, the International mobility activity flag is checked automatically if the Receiving Country you specify in the From-To section of the mobility activity screen is a non-associated third country, as defined in the Programme Guide or Ukraine. See https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries for the list of countries and countries per region. 

If the flag is checked, the following fields are impacted:

1. In the From-To section, you must select the applicable travel Distance Band.
2. The Individual Support grant is calculated automatically based on the applicable rates for international mobility activities.
3. The Travel Support for International Mobility activity flag in the Travel Grant subsection is checked automatically and is read-only. 
   • If the Travel Support for International Mobility activity is not required for the mobility activity, check the Travel Grant not required flag. The Travel Grant field will be set to 0 EUR.
4. The budget used (reported) for international activities is displayed in the Budget of the project and indicates the share of the reported international mobility budget in relation to the awarded project grant. See Budget in projects (KA131-HED). 
5. Grant beneficiaries may use up to 20% of the last awarded grant (from which the inclusion support for participants and the exceptional costs for expensive travel have been deducted first) for outgoing mobility activities to non-associated countries all over the world (Regions 1-14).