Participant Reports

Participants in Erasmus+ and European Solidarity Corps projects may be asked to provide feedback on their experience by filling in a Participant report. 

Automatic e-mails are sent to participants with an invitation to fill in and submit this report in EU Survey, to share their feedback on the experience as a participant in an activity for Erasmus+ or European Solidarity Corps programmes.

The participant receives an e-mail with a dedicated link to the individual participant report which needs to be done online, in EU Survey, and is available in various languages. The link received by the participant will not expire. 

The participant can save the report and submit it. After submission, the participant may download a PDF version of their feedback, but they cannot edit the form again.

Take note

The participant report request will not be sent out if the mobility activity/participation/participant is in Draft status, meaning not completed, in the project. 

Participant Reports in Beneficiary module

Individual mobility activities, group mobility activities, participants or participations

In Beneficiary module, when adding, updating or viewing, for example, mobility activities or participations, the Participant Report section may be available, depending on the action type of the project and the activity type. 

From here it is possible to monitor an individual participant report and check the relevant information from the moment the initial invitation to complete the report was sent to the participant. It is also possible, under certain conditions, to send reminders to participants to complete the report. After a participant report was submitted, it will be possible to download the report from here. 

As the invitation e-mail for the participant report is sent only at specific dates in relation to the mobility activity, you will find the Participant Report section initially empty.

The participant report request email will not be sent out if the mobility activity, participation etc. is in Draft status, meaning not completed, in your project.

When viewing the participant report information for a specific mobility activity/participant/participation, the following information will be available: 

  • Request ID - system generated unique ID
  • Current status - the status of the report, e.g. Participant report request sent, Participant report submitted. See Participant Report statuses for details.
  • Time - the date and time of the various stages the participant report went through.

Click on the tabs below to view examples for either Erasmus+ KA1 mobility projects, or ESC51 projects.

    For better view, you can collapse the other sections, by clicking on the section title or the arrow on the right. You may need to use the vertical scroll bar(s) in your browser to access all available information. 

    Example of Participant Report section in mobility activity details, where the report was submitted.

    Participant Report section in mobility activity details

    Example of Participant Report section in participation details, where the report was not yet submitted and a manual reminder was sent. 

    Participant Report section in Participation details


    Overview of the participant report information in a project

    An overview of the participant report information in a project can be viewed as follows:

    • In Erasmus+ KA1 projects, from the Mobility Activities section, by clicking on the Participant reports tab. 
    • In ESC projects, from the Participant Reports section of the project.

    Click on the relevant tab below, to view an example of how to view the List of Participant Report information in projects.

      In Erasmus+ KA1 projects, the participant reports for the project can be viewed from the Mobility Activities section, by clicking on the Participant reports tab. 

      Participant Report information in a KA1 project

      In ESC projects, the participant reports for the project can be viewed by accessing the Participant Reports section from the Content menu in the project.

      Participant Report information in an ESC51 project

      The information regarding the Participant Reports in a project may be organised in two tabs:

      • the Reports Management tab - opens by default; displays a list of the participant reports, with detailed information and statuses;
      • the Participants feedback tab (KA121, KA122, calls 2023 and 2024 projects only) - displays an overview of the responses provided by participants, presented in various tables.

      See the page Manage Participant Reports in projects for detailed information. 



      Footnote

      When possible, this glossary quotes from the programme guides. The programme guide definitions and explanations precede the definitions based in Erasmus+ and European Solidarity Corps guides. The programme guides' glossary can be downloaded or viewed on line from:

      Glossary entries in this wiki assist the end user to navigate to content on how to perform related tasks in Erasmus+ and European Solidarity Corp Platform and related modules. 

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