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The Submissions section of the 'Procurement centre' on the left side of the Funding & Tenders Portal shows the submissions of your organisation in public calls for tenders.

The submisisons are visible only to the Primary Coordinator Contact PCoCo/ Coordinator Contact (CoCo) and the LEAR / Account Administrator of the organisation making the submission (the leader organisation in case of consortium).

They can view the submissions for open procedures, step one of two-step procedures as well as the expressions of interests for planned negotiated procedures for low or middle value contracts, and perform different actions based on the status of the submission and the submission deadline.

(info) The submissions for the second step of two-step procedures, negotiated procedures and requests for specific contracts under a framework contract (FWC) can be managed by the PCoCo/CoCo, LEAR and the Account Administrator in the Invitations section of the Procurement centre on the left side of the Funding & Tenders Portal.

View submissions 

From the navigation menu on the left you will find the submission(s) under Submissions section. A search field is also available on the right above the list of submissions.

For each submission, you will see:

  • the procedure reference number;

  • the submission status (draft, submitted, withdrawn, deleted);

  • the lot (if applicable);

  • the date of the last action performed;
  • the deadline;

  • the procedure title;

  • the procedure type as well as the step (two-step procedures).

Submission status and actions

The Funding & Tenders Portal allows you to view submission(s) with the following status:

  • Draft : a draft has been created by the participant, but not submitted yet;
  • Deleted : a draft has been created by the participant, but has been deleted before being submitted;
  • Submitted : a submission has been created and submitted by the participant;
  • Withdrawn : a submission has been created and submitted, but has been withdrawn by the participant before the expiry of the allocated time for submission.

You can perform different actions based on the status of the submissions and the deadlines for the call for tenders in which you have participated. The actions that can be performed for each status are listed below.

Draft status 

Note that until it has been submitted, the status of a submission is Draft. 

For submissions in Draft status, the PCoCo/CoCo can:

1 Login into the Funding & Tenders Portal.
2

Click on Submissions on the left side of the screen.

3

Click on the menu button (three dots) and select View: 

eSubmission opens the screen you were in when you left the application.

However, it is not possible to edit the submission at this stage, as you are viewing it in a read-only mode.

4

Click on the menu button (three dots) and select Edit: 

eSubmission opens the screen you were in when you left the application.

You can now edit your submission and resume working on it in eSubmission.

To edit data:

  • You can edit all data /replace all documents you have previously saved/uploaded.
  • Click the Back button to go back to the appropriate step if needed.
  • To remove a group member or subcontractor, go back to the list of parties and click the bin icon next to the party you wish to remove. All data related to it will be deleted.
  • Please note that once you have added a main participant or a group leader (in case of a consortium), it is not possible to change the structure from group submission to sole submission or vice versa. 
    In case you want to modify the structure, you need to create a new submission, and your draft will be discarded.
  • The group leader cannot be changed once it has been added. You can only edit the related data. If you want to change a group leader, you need to create a new submission and discard your draft. All data will be lost and all uploaded documents will be deleted.
  • If you wish to remove your participation in a lot, deselect the lot and click . All related data are then deleted. To participate in an additional lot, you can also go back to the screen where you can select lots and proceed from there.
  • To delete a document, use the bin icon on the right:

  

  • To replace a document, proceed the usual way (drag & drop or browse). One document is loaded at a time.
5

Click on the menu button (three dots) and click on Delete: 

You are redirected to the eSubmission portal where you have to provide a justification for the deletion. 

On clicking the delete button a pop up window appears for confirmation.

  

On clicking Yes the submission is deleted.

As deleting the submission is an irreversible action, there is no action listed anymore for this submission on the portal:

The draft submission is deleted from the Funding & Tenders Portal.

Deleted status 

You can view all the submissions that have been deleted.

1With your EU Login, log into the Funding & Tenders Portal.
2

Click on Submissions on the left side of the screen.

3

Using the search box on the page you will be able to find all the deleted submissions.

As deleting the submission is an irreversible action, there is no action listed anymore for this submission on the portal.

Submitted status 

For submissions in Submitted status, the PCoCo and the CoCo can:

1 Login into the Funding & Tenders Portal.
2

Click on Submissions on the left side of the screen.

3

Click on the menu button (three dots)  and select View Receipt. 

The submission receipt is downloaded:

The submission receipt contains the submission ID, submission receipt ID and the date and time of reception (timestamp).

The email notification that your submission has been received, which is automatically sent to you after you have submitted your tender/requests to participate is stored in the  Notifications section.
You can access this section by clicking on the bell icon at the top right of the screen after logging in the Funding & Tenders Portal.

4.

Click on the menu button (three dots) and select Withdraw.

In the eSubmission portal, provide a justification for the withdrawal and confirm by clicking the Withdraw button.

Confirm by clicking the YES button in the pop-up message that warns you that this will be an irreversible action.

  

Once you have withdrawn a submission you will receive a withdrawal notification by email. It is to be noted that you cannot view, edit or submit the submission any longer. This action is removed from the menu button (three dots).


To view the withdrawal receipt :

  •    Click on Display your submissions in the confirmation message pop-up as shown in the image above
  •    On the Funding & Tenders Portal, in the menu button (three dots)  next to the withdrawn submission, you can view the withdrawal receipt.

The withdrawal receipt will contain information about the submission ID, withdrawal receipt ID, timestamp and the given justification.

Withdrawn status 

You can view all the submissions that have been withdrawn as well as the withdrawal receipt.

1 Login into the Funding & Tenders Portal .
2

Click on Submissions.

3

Using the search box on the page you will be able to find all the withdrawn submissions. 

4

Click on the menu button (three dots) and select View Withdrawal Receipt.

  

The withdrawal receipt will contain information about the submission ID, withdrawal receipt ID, timestamp and the given justification.