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Quality label details

After you select a project from My Projects, the Quality label details screen opens, consisting of:

1. Expandable header - providing general information on the accreditation, including a status badge
2. Content menu - allows you to navigate to the various accreditation sections, such as Details, Participating organisations, Associated persons, Hosting locations, Activity plan, Implementation summary, Reports and updates, Reports and updates history or Follow-up
3. Work area - displays information as per the option selected in the Content menu

Accreditation status

Quality label information

When you select Details from the Content menu, general information regarding the Quality Label is displayed. You find information on the Programme, Key Action, Action type, Call, Quality label code and type, Role(s), Status, Validity start and end dates, as well as the responsible National Agency and the Language of the application. All information is read-only. 

Participating organisations

Select Participating organisations from the Content menu to open the list of organisations for the Quality Label. Only the Quality Label owner, the Accredited organisation, is listed.

You only have the option to View the organisation details, by clicking on the blue view icon. For general information regarding the organisation, please see the page Participating organisations in projects.

Associated persons

Select Associated persons from the Content menu to open the list of associated persons.

You only have the option to View a person's details, by clicking on the blue View icon. You are not able to delete or edit the contact information. It is also not possible to add additional associated persons. For changes to the Quality Label contacts, contact the National Agency for an amendment.

For general information regarding the Associated persons screen, please see the page Associated persons in projects.

Hosting locations (host role only)

Organisations holding the Quality label for the Host role, have, upon applying for the Quality label, defined one or multiple locations in which activities are organised for a specific number of volunteers. 

By default, the main address of the host organisation is considered as first location, but organisations can host volunteers in more than one location. These locations will be displayed when accessing the Hosting locations tab in the Quality label details screen:

1. Main location (location of the accredited organisation) 
2. Additional locations for each additional location, if applicable

Each location displayed can be expanded by using the arrow, to view more details. 

For each hosting location listed, the following information is available:

• General location information, such as the name and city
• Overview of planned activities - displays a table listing the planned activities for the location, as applicable

All information on this screen is read-only. 

Activity Plan (lead role, ESC50 only)

Organisations holding the Quality label for the Lead role, have, upon applying for the Quality label, explained their goals, plans, expected benefits and the link with the objectives of the programme, as well as proposed a broad planning for activities to be organised and volunteers to be supported. This is the information available in the Activity Plan section.

Activity Plan screen

Select Activity plan from the Content menu, to open the Activity Plan screen, containing the Activity Plan Objectives. All information in this screen is read-only. The following information is available:

1. Version drop-down: Allows you to view previous versions of the Activity Plan, if available. By default, the last finalised version as per the NAs project management system is displayed. 
2. General information: Provides details on the Date of the Activity Plan version and the Time until next obligatory activity plan update (in years)
3. Expand all button: Allows you to expand all displayed objectives to view the detailed information available for each. 
4. List of Objectives: Displays the available objectives for the selected Activity Plan version as collapsed cards, displaying the Objective number and its status as a coloured badge.
   • Each objective can be expanded by clicking on the available arrow. When expanded, the objective details and planned activities linked to the objective are displayed. 

Activity Plan versions

Use the Version drop-down to access any previous version(s) of the Activity Plan, where applicable. The screen will update and display the objectives as per the selected Activity Plan version. 

Objective details

When you expand an objective, the Title and Explanation associated with this objective are displayed. All information is read-only. A table containing the Overview of planned activities linked to the objective is also available. The following information is displayed in the table:

1. Activity type
2. Activity year
3. No. of activities
4. No. of participants
5. Objectives targeted 

Objective status

An objective can be in one of the following statuses:

• Ongoing
• Closed (reporting will not be required)
• Closed (reporting will be requested until the end date)

Implementation summary - only for ESC50

In this section you can see details of activities completed within the reporting period specified at the start of the report, split in two sections: Project overview (1) and Activity overview (2).

In the Project overview section the table displays the following information: 

• Project code: the Agreement number of the project registered under the current Accreditation.

• Status: the status of the project when the table is loaded. The Status value is defined as follows:
• • Ongoing - if the final report is not submitted;
  • Final report submitted - if a final report has been submitted, but project not yet Terminated;
  • Closed - if the project is Terminated.
• Start date: the start date of the project registered under the current Accreditation.
• End date: the end date of the project registered under the current Accreditation.
• Total number of participants: the total numbers of participants - staff, learner and other participants.
• Number of other participants: the count of registered mobilities with other participant types in the projects registered under the current Accreditation. The category includes invited experts and hosted teachers in training.

In the Activity overview section the following information is displayed:

• Activity type: the activity types registered for each project under the current Accreditation.
• Number of participants: the total numbers of participants (staff, learner and other participants)
• Average duration (in days): an average of all days registered for the respective activity type.
• Number of participants with fewer opportunities: the total of registered mobilities with participants with fewer opportunities.
• Number of persons using sustainable means of transport (green travel): the sum of participants in mobilities with registered sustainable means of transport.

Each of the table displays a Total for its respective items displayed on page.

Reports and updates

From the Reports and updates section of the Quality Label it will be possible to complete and submit the Accreditation Progress Report, if requested by the National Agency. See:

for details. If no Accreditation Progress Report was requested for the accreditation by the NA, the screen will be empty.

Reports and updates history - only for ESC50

In this section you can see an overview of all reports and updates linked to your accreditation, split in two sections: Accreditation Reports (1) and Final reports (2).

The table displays information on:

• Report: the type of report for the entry. The possible values are: Accreditation progress report, Structured monitoring visit, Project final report (project call year)
• Report parts: shows the value selected in the field Report parts during report initiation. The column is empty if no information is available. 
• Linked Activity Plan version: the format is "Version #", where # is the number of respective Activity Plan version. The column is empty if no information is available.
• Reporting period start date - in dd/mm/yyyy format: shows the value selected in field: 
  •  Reporting period start date for Accreditation progress reports and Structured Monitoring Visits
  • Project start date of the respective accredited grant project for Final Reports 
• Reporting period end date - in dd/mm/yyyy format: shows value selected in field: 
  • Reporting period end date for Accreditation Progress Reports and Structured Monitoring Visits
  • Project end date of the respective accredited grant project for Final Reports 
• Status: shows the value of Status field of a given Accreditation Report, Structured Monitoring Visit or Final Report process. 
• Launch date/Visit start date - in dd/mm/yyyy format: the value of the field: 
  • Launch date from the Start new element - for Accreditation Progress Reports, 
  • Visit start date from the Start new element - for Structured Monitoring Visits, 
  • Report start date from report workflow start date in Project Management Module - for Final reports
• Submission deadline/Visit end date for Accreditation Progress Reports: it shows value of field:
  • Submission deadline during Accreditation Progress Report initiation
  • Final report submission deadline date from Project details - Application data - Project overview page, for Final reports
• Completion Date - in dd/mm/yyyy format: 
  • For Accreditation Progress Reports - the date when the task Accreditation progress report assessment is completed with Accept.
  • For Structured Monitoring Visits - the date when Complete action is confirmed (the beneficiary clicks Yes in the Complete popup). 
  • For Final Reports - the date when the task Complete final report is finalised with the outcome Complete the final beneficiary report (approve the assessment and the NA validation)
• Score: filled in only if the report status is Completed. Otherwise, no information is displayed. 

Follow-up - only for ESC50

This section displays any existing formal instructions and recommendations issued by the National Agency for you to implement. 

The table displays information on: 

• ID: an unique sequence ID (per project code) for all item types (instruction/recommendation) created during any linked event
• Type: the type of instructions or recommendations
• Importance: the possible values are: Low, Medium or High. The value is selected by the National Agency when creating the item in Project Management Module. 
• Description: text field, maximum 1000 characters. The description is given by the National Agency when creating the item in Project Management Module.
• Linked event: based on the context in which item is created - for accreditation suspension, accreditation observation, final report of linked accredited grants.
• Creation date: the date when the event was created
• Closure date: the date when the event was closed
• Conclusion: the resolution of the event. The column is empty if the status is Active. The maximum number of characters is 1000. 
• Status: information coming from Project Management Module. The possible values are:
  • Active - status from creation time to closure time
  • Closed - after closure. 

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