1. Open "Activities" 

Click on Activities in the Content menu. The Activities screen opens.

Please read the introduction before completing the tables below. 

Three tables are available. In the first one you have to provide information on the activities you plan to implement, in the second you have to specify the numbers of and accompanying persons for each planned activity and in the third you may add exceptional costs and inclusion support for participants if required.

2. Add activities

The following activity types can be added for the different fields of KA121 application forms:

1. KA121-SCH - Accredited projects for mobility of learners and staff in school education
2. KA121-VET - Accredited projects for mobility of learners and staff in vocational education and training
3. KA121-ADU - Accredited projects for mobility of learners and staff in adult education

Under List of activities, an empty row for the first activity is already available when you open the section.

If necessary, you can add more activities by clicking on the Add activity button. A new row is displayed in the list for each newly added activity. 

3. Fill in the basic activity details

In the List of activities, for each activity in the application form, fill in the details as follows: 

1. Select the Activity type from the available drop-down list. Depending on the field you are applying for, different options will be displayed to choose from.
2. Fill in the number of expected participants, total duration, the number of participants with fewer opportunities, the number of participants in blended mobility activities and the number of persons using sustainable means of transport..

Be sure to meet the requirements for each field as per the Programme guide. If a requirement is not met, an error message is display. You have to correct such errors.

The totals for all added activities are displayed below the table.

4. Fill in "Additional expenses" for accompanying persons and preparatory visits

A second table is displayed under Activity details, with a row for each activity you added earlier. Provide the required information on accompanying persons with duration travel days, as well as persons for preparatory visits for each activity.

4.1. Justify additional persons

If you request a large number of persons either as Accompanying Persons and/or participants in preparatory visits, you may need to justify this. 

5. "Switch to average duration"

If you click the Switch to average duration button, the following will happen:

1. Columns Average duration (in days) and Average duration (in days) for accompanying persons will become editable (numerical values with two decimals).
2. Columns Total duration (in days) and Total duration (in days) for accompanying persons become read-only and are automatically calculated as the Number of participants and Number of accompanying persons, respectively, multiplied by the respective Average duration for each category of persons, and rounded to the nearest whole number.
3. The button Switch to average duration changes to Switch to total duration. If clicked, it reverses the columns and the button label back to the default view.

6. Add "Exceptional costs and inclusion support for participants"

At the bottom of the page you can add details about expected additional costs of one or more of these types, if applicable:

• Exceptional costs for expensive travel
• Exceptional costs for financial guarantee
• Exceptional costs for visa and other entry requirements
• Inclusion support for participants - if your project includes participants with fewer opportunities.

Each cost must be linked to one of the requested activity types (selected in the drop-down list). 

Specify number of participants, justification and estimated cost.

To delete a cost item, click the Delete button on the right of that item. In the pop-up message, click Delete to confirm the deletion. The cost item will be removed from your list.

7. Delete an activity

To remove an already filled-in activity from the list:

1. Click on the Delete button on the right of the activity which you want to delete. 
2. Confirm the deletion.

8. Example of a completed "Activities" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.