In the Project Details Details section of the application form  you you are asked to provide further details information on your project and the main foreseen activities of for your project, including the amount of EU grant that you are requesting to implement them. 

This action supports organisations and informal groups of young people to carry out projects allowing young people with fewer opportunities to participate in DiscoverEU on equal footing with their peers. The action offers young persons with fewer opportunities who are at least 18 years old a chance to have a short-term individual or group experience travelling across Europe by rail or other modes of transport where necessary.

At project details level you will first define the planned activities. In the activity details you will define the Number of participants with fewer opportunities and accompanying persons, as well as the activity duration and a short description of the activity.

For each activity you must then detail the planned costs, including travel pass and travel costs for remote travellers, individual support and inclusion support for participants, as well as exceptional costs if applicable. The Budget Summary for each activity provides an overview of the planned costs and the requested EU grant.

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Before you start

• You must have completed the sections Context, Participating Organisations and Project Rationale in your application form

Steps

Optionally, provide a short summary of the planned activities

If applicable, provide further information about the activities in the available field at the bottom of the activity list.

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Review and add (if applicable) budget details per activity

Open the budget details for an activity

There are two ways to access the budget details for a selected activity:

1. Click on the activity title in the Content menu or
2. Click the Edit (pencil) icon for the activity in the Project details screen. 

The following subsections are available:

• Budget summary
• Travel pass
• Organisational support
• Individual support
• Inclusion support for organisation
• Inclusion support for participants
• Expensive travel costs
• Exceptional costs (if applicable)
  • Exceptional costs for expensive travel 
  • Exceptional costs for visa and other entry requirements (for example costs of
  Visa and visa-related costs,
  • vaccinations, medical certificates and other miscellaneous costs)
  • Reservation costs

Each subsection is described below.

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Review the "Budget summary"

At the top of the details section the Budget summary for the selected activity is displayed and is read-only.

At first it displays the calculated grants requested based on the general information provided for the activity. This will update dynamically as further details are added in the following subsections.

Travel Pass

In this section you will view the travel pass amount for participants with fewer opportunities and accompanying persons, as well as the Total travel pass amount.

If you have participants arriving from locations that are not connected to the European continental train network and require other transport means to reach the country of the mobility activity, select Yes in the Travel costs for remote travellers drop-down box and fill in the section below.

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Travel cost for remote travellers 

This subsection is only available if you have selected Yes in the Travel costs for remote travellers (1) drop-down box.

For each person / group that requires remote travelling, click the Add travel costs button (2), then fill in the details in the available row (3):

• Select if this is Green travel  Green travel will be used
• Select the travel distance in the Distance Band drop-down box
• Select the number of participants and accompanying persons that require this type of travel - the number specified originally in the activity details is displayed by default, but it can be changed
• Provide a Description and justification

The Grant per Participant and the total travel cost costs for the persons requiring remote travel are calculated automatically and displayed. 

If your require to add different types of travel and distance bands for different participants, click on the Add Travel cost button to add a new empty row, and fill in the details as shown aboveit is recommended to fill in a separate rows for each specific travel scenario.

You can remove a travel cost request by clicking the red X to the right of the travel cost details.

Organisational support

The Organisational support budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.

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Individual support

The Individual support budget information is automatically updated when number of participants are added/updated for the activity.

The number of participants and accompanying requiring individual support defaults to all participants for the selected activity, but can be changed here.

Inclusion support for organisation

The Inclusion support for organisation budget information is automatically updated when the number of participants with fewer opportunities are added to the activity. The figures cannot be changed here, but the number of participants with fewer opportunities can be modified in the activity section, as described above.

Inclusion support for participants

To request inclusion support for participants click the Add inclusion support button, then provide the number of participants requiring support, the total amount requested and a justification. - check if 100% of cost is 

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. The Total grant for inclusion support for participants is calculated automatically and displayed.

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Exceptional costs

If any participants require coverage of exceptional costs, such costs can be specified in this subsection. 

To do so:

• Click on the Add exceptional cost button.
• A new empty line is added. Select the Exceptional cost type from the drop-down list and fill in the remaining fields. The Requested grant (EUR) is calculated automatically and displayed.

You can select between the following cost types and each cost type can be added more than once using the Add exceptional cost button:

• Exceptional costs for expensive travel
• Exceptional costs for visa and other entry requirements
• Reservation costs

In our example, all types of costs have been added.

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Review The "Budget summary" of the activity

The Budget summary has been updated automatically to include the new cost types specified.

Update an activity 

To update the title of an activity or number of participants, access the Project Details section and make the changes in the table as required.

Update budget details for an activity 

To update the budget details for an activity, select the activity in the content menu and update the relevant section(s) as described in Activity Details.

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Delete an activity

To delete an activity from the list, access the Project Details screen in the Content Menu. 

Click on the Delete (X) button for the activity to remove. Confirm the deletion by clicking on YES in the pop-up window. 

Example of a completed "Activities" section

Once you have correctly completed all sections and subsections, the section is marked with a green check.

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