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Table of Contents

This page provides an overview on the functionalities and options available for KA120 - Erasmus accreditation in the fields of Vocational education and training, School education and Adult education in Beneficiary module. 

Erasmus accreditation is a tool for organisations in vocational education and training (VET), school education and adult education that want to open up to cross-border exchange and cooperation. Award of the Erasmus accreditation confirms that the applicant has set up a plan to implement high quality mobility activities as part of a wider effort to develop their organisation. This plan is called an Erasmus Plan and it is a key part of the application for Erasmus accreditation. 

Source: Erasmus+

programme guide 2023,

Programme Guide 2024 (Version








; page



For a quick overview of navigation and basic functionalities in Beneficiary module, please view the eLearning video.

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  • When an accreditation is accredited, it will become available in Beneficiary module 
  • An email notification is sent to the contact persons of the accredited organisation, informing them of the availability of the accreditation in Beneficiary module. See Notifications to project contacts.

Numbered Headings

Access KA120 Erasmus Accreditation

Once an accreditation becomes available in Beneficiary module, it can be opened by clicking on the View icon in the list of granted projects.

For information regarding the options and functionalities of the project list, please see Project list. 

Open the Accreditation from the project list

Accreditation details screen

When opening a KA120 accreditation, the Accreditation details screen opens, consisting of:

  1. Expandable header - providing general information on the accreditation, including a status badge
  2. Content menu - allows you to navigate to the various accreditation sections, such as Details, Organisations, Contacts and Erasmus Plan
  3. Work area - displays information as per option selected in the content menu

Accreditation details screen in Beneficiary module

Accreditation status

Once an accreditation is awarded, it will be available in the Beneficiary module. 

Excerpt Include
Accreditation Statuses in projects
Accreditation Statuses in projects

Accreditation with status Accredited

Accreditation with status Accredited (under observation)

Accreditation Details

When selecting Details from the content menu, the general information regarding the accreditation is displayed. You find information on the Programme, Key Action, Action type, Call, Accreditation Code, Accreditation field, Accreditation type, Status, Validity start and end date as well as the National Agency. All information is read-only. 

Details screen


Selecting Organisations from the content menu opens the list of Organisations for the accreditation. You only have the option to View the organisation details by clicking on the blue view icon. You are not able to delete or edit the organisation information. It is also not possible to add organisations. The Create button is inactive. 

Only the accreditation owner organisation is listed. 

For general information regarding the organisations screen, please see the page Participant organisations in projects.


Changes to the organisation details such as name, legal address etc. must be done in the Organisation Registration system

List of organisations


Selecting Contacts from the content menu opens the list of Contacts. The contact marked as Erasmus coordinator as well as the Legal representative are displayed. 

You only have the option to View the contact details by clicking on the blue view icon. You are not able to delete or edit the contact information. It is also not possible to add additional contacts. The Create button is inactive. For changes to the accreditation contacts, contact the National Agency for an amendment. 

For general information regarding the contacts screen, please see the page Associated persons in projects.

Contacts list

Erasmus plan

Excerpt Include
Erasmus Plan in KA120 Accreditations
Erasmus Plan in KA120 Accreditations

Erasmus Plan screen

Selecting Erasmus plan from the content menu opens the Erasmus Plan screen, containing the Erasmus Plan Objectives. All information in this screen is read-only. Following information is available:

  1. Version drop-down: Allows to view previous versions of the Erasmus Plan, if available. By default, the last finalised version as per the NAs project management system is displayed. 
  2. General information: Provides details on Accreditation type, purpose, Date of the Erasmus Plan version and the Time until next obligatory Erasmus plan update (in years)
  3. Expand all button: Allows to expand all displayed objectives to view the detailed information available for each. 
  4. List of Objectives: Displays the available objectives for the selected Erasmus Plan version as collapsed cards per selected Erasmus Plan version, displaying the Objective number, Title and its status as a coloured badge.
    • Each objective can be expanded by clicking on the arrow. When expanded, the objective details are displayed. 

Erasmus Plan screen

Erasmus Plan versions

Use the Version drop-down to access (a) previous version(s) of the Erasmus Plan, where applicable. The screen will update and display the objectives as per selected version.


A new Erasmus Plan version will only be available after it has been finalised in the National Agencies project management system, for example as a result of an Accreditation Progress Report.

Use the version drop-down to view previous versions of the Erasmus Plan

Objective details

When you expand an objective, the Status, Start and End date, Title, Explanation, Timing and Measuring Progress information associated with this objective is displayed. All information is read-only. 

Erasmus Plan screen with an objective expanded, displaying the relevant informaton

Tooltips are available when you hover your mouse over Title, Explanation, Timing and Measuring Progress in the objective details.

Tooltips available for the Objective details

Objective status

An objective can be in one of the following statuses:

  • Ongoing
  • Closed (reporting will not be required)
  • Closed (reporting will be requested until the end date)

Erasmus Plan objectives in different statuses

Reports and updates

From the Reports and updates section of the accreditation it will be possible to complete and submit the Accreditation Progress Report, if requested by the National Agency. See:

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for details. If no Accreditation Progress Report was requested for the accreditation by the NA, the screen will be empty.

Reports and updates

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