Access "My Assessments" from Single Entry Point

Log in to the Single Entry Point and select My Assessments from the Assessment module. The My Assessments screen opens with the Search Filter and the Search results panels, displaying all your available assignments.

See My Assessments for details on the basic functionalities of this screen. 

Filter your assignment(s) in the status "Consolidation ongoing"and open the assignment to work on

Consolidator assignments requiring your attention will be in the status Consolidation ongoing. Use the available Search filters to filter the results list according to your needs. See My Assessments for details on the available search filters. 

In our example, we find one project in the status Consolidation ongoing, matching our search criteria. Click on the hyperlinked Project Code, or click on the Actions button and select the option Open assessment to open the Assessment details. 

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"Assessment Details" opens in new tab

The Assessment Details for the selected project assessment will open in edit mode in a new tab in your browser. By default, the Award criteria section displays, opened on the Consolidator tab. 

1. The header contains the overview table with scores recorded by the experts involved in the assessment of the project. 
2. The Consolidation thresholds reached indicator in the header initially, for ongoing consolidator assignments, displays an orange badge and the score as /100.
   • The badge will change colour upon completion of the consolidation assignment:
     • to red for award criteria thresholds not reached, and 
     • to green for award criteria thresholds reached
   • For Consolidation thresholds not reached, a tool tip will become available. 
3. Navigation panel to access the Project information, Award criteria, Typology questions, or Comments section. By default, the Award Criteria section opens on the Consolidator tab. 

Here the example of the thresholds indicator for Consolidation thresholds not reached, with a tool tip  displayed. The relevant information displays when the mouse cursor is hovered over it.

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"Project information" tab

When opening an assessment from My Assessments it will always open the assessment on the Project Information by default. The information available here is relevant for the given assignment. 

Available subsections under Project Information include Application, Budget information, Assessments and Reports, in the case of the assessment of an interim or final report. 

• Application - contains the pdf version of the application submitted by the beneficiary organisation and all annexes submitted with it
• Budget information - contains information about the budget linked to the project
• Reports - only visible when assessing reports; contains the Beneficiary report(s) file(s) as well as the outputs and/or results of the project
• Assessments - only visible for completed expert assignments, as well as in consolidator and editor assignments; contains the pdf versions of already submitted assessments
  • Experts only have access to their own submitted assessment in this section after it was submitted

You may have to use the scroll bars of your browser to see all available sections. 

For available files, you have the options to: 

• Download each file individually, using the Download button,
• View as a PDF version online, using the PDF button.
• View the Application form online, by clicking on the yellow See Application Details button. This option is specific to Application forms.

In consolidator assignments you have access to the submitted individual assessments of the experts involved in the assessment of the project. 

Complete "Award criteria"

By default, the Award criteria screen opens on the Consolidator tab. Comments and Score fields under the Consolidator tab are empty and have to be completed. 

You also have read-only access to the assessments of each of the experts involved in the project assessment. You can click on the available associated tabs, in our example the tabs for Expert 1 and Expert 2, to view the individual assessments. The Editor tab in our example is greyed out and cannot be accessed. 

• For the Award criteria specifics for an ESC50 - Quality Label, call 2022 applications, see ESC50 - Quality Label specifics, call 2022 below.
• For the Award criteria specifics for an ESC50 - Quality Label, call 2023 applications, see ESC50 - Quality Label specifics, call 2023 below.
• For the Award criteria specifics for a KA171 project, see KA171 specifics below.

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Complete Award criteria "Comments" using the "Insert" option

In a consolidation assignment, it is possible to insert the comments the experts provided in their individual expert assignment(s) into the consolidation.

To insert the comments of a specific expert:

1. Click in the available box at the top of the Comments field to complete. A drop-down list opens, displaying the experts involved in the assessment, either Expert1, Expert2 and/or Expert3.
2. Select one of the experts from the list, in our example we choose Expert1, and click Insert.
3. The comment as provided in the selected expert's assessment is pasted into the Comments field. A textual indicator is added in front of the commentary, in our example Expert1:.

Complete all available Comments fields under Award criteria in the same manner. It is also possible to add (additional) text by simply typing in the text fields. 

It is possible to include the comments of more than one expert, if available and required. Simply select the other expert from the drop-down list on top of the comments field and click on Insert.The other expert's comments will also be added in the Comments field. 

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Complete "Award criteria" Scores 

You have to provide a score for each of the subsections available in the Award criteria screen. This is done in the Score field available in the top right-hand corner of each specific subsection. The maximum score that can be given for each is displayed.

While you enter the individual scores, the Consolidation Thresholds reached indicator and the overview table with the scores recorded in the header of the Assessment Details, will update automatically. 

Initially, for ongoing consolidation assignments, an orange badge is displayed for the Consolidation thresholds, showing the initial score as /100. The badge will change colour:

• to red for award criteria Consolidation thresholds not reached, additionally displaying a tool tip, and

• to green for award criteria Consolidation thresholds reached.

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"Award Criteria" section complete

When all information is provided, Award criteria in the Navigation is marked with a green check.

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Complete "Typology Questions" (if applicable)

Use the available radio buttons to answer the available questions, if required

Use the Navigation to access the Typology questions section.

If Typology questions is marked with a green check in the Navigation, no action is required. The green check indicates that the experts involved in the project assessment agreed on all questions, providing the same answer for each.

If Typology questions is marked with a red X in the Navigation, at least one of the typology questions was answered differently by the involved experts during their individual assessments. In such scenario, you have to answer the questions for which the experts recorded different answers.

1. Questions for which the experts agreed are prefilled and no action is required. 
2. Questions for which the experts provided different answers are not prefilled and have to be completed using the available radio buttons.

"Typology questions" section complete

When all questions are completed, Typology questions in Navigation is marked with a green check.

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Complete "Comments" 

Provide the comments required using the "Insert" option

Use the Navigation to access the Comments section.

The Comments section of an assessment allows the expert to provide additional commentary for applicant, beneficiary and/or NA. Some comment fields are mandatory. Depending on the type of assessment and the action type of the project under assessment, different comment fields may be available. The following options are possible:

• Comments for the applicant 
• Comments for the beneficiary
• Internal comments for the NA
• Recommendations on grant reduction for the NA 
• Comments on Erasmus Plan Objectives 

Comments that are mandatory are marked with a red asterisk * .

To insert the comments of a specific expert into a Comments field:

1. Click in the available box at the top of the Comments field to complete. A drop-down list opens, displaying the experts involved in the assessment, either Expert1, Expert2 and/or Expert3.
2. Select one of the experts from the list, in our example we choose Expert1, and click Insert.
3. The comment as provided in the selected expert's assessment is pasted into the Comments field. A textual indicator is added in front of the commentary, in our example Expert1:.

Complete all mandatory Comments fields under Comments in the same manner. It is also possible to add (additional) text by simply typing in the text fields. It is also possible to include the comments of more than one expert, if available and required. Simply select the other expert from the drop-down list on top of the comments field and click on Insert. The other expert's comment will also be added in the respective Comments field. 

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"Comments" section complete

When all mandatory comments are provided, Comments in the Navigation is marked with a green check.

Access the "Approval" section and mark the consolidation as ready for expert approval

Use the Navigation to access the Approval section. The Consolidation Approval screen opens, displaying subsections for the consolidator (editable) and all involved experts (not editable for the consolidator) to either send the consolidated version for approval or, in the case of experts involved, to approve. For all sections, the orange badge displaying Pending approval is shown, meaning all required actions still have to be completed. 

In our example, we see a subsection for the consolidator and one for the other expert involved in the consolidation process. Only the check box below the Consolidator section can be checked when working on the consolidator assignment. 

To complete the consolidator assignment and send the consolidated version for approval to the expert(s) involved in the consolidation process:

1. Check the available checkbox in the consolidator section, declaring the consolidated version as ready to be approved by the experts involved in the consolidation.
2. Confirm that the consolidation is ready for approval by clicking on YES in the confirmation pop-up.
3. A success message displays.

Approval in the Navigation is marked with a green check, indicating completion. The consolidator section in the Consolidation Approval screen is marked with a green stripe and is greyed out, the Approval request date displayed. The orange badge displayed earlier changed to green, stating APPROVED.

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Consolidation assignment completed

The consolidation assignment is completed, all information in the available sections is greyed out and no more changes are possible. 

Consolidation assignment status changed to "Consolidation pending approval"

Back in the list of your assignment, under My Assessments, t he consolidator assignment is now displayed with status Consolidation pending approval. Using the Assignment Status flag filter Consolidation pending experts' approval will highlight the row in orange for project assessment(s) in this status. Only when all involved experts gave their approval, the consolidated version can be submitted. 

It is possible to open the consolidated version by either clicking on the hyperlinked project code or via the Actions button by selecting the option Open assessment. The consolidated assessment will open in a new tab in read-only mode. 

ESC50 - Quality Label specifics, call 2022

The Award criteria section for the assessment of an ESC50 - Quality Label application form will display sub-tabs per requested role to complete.

If applicable, the sub-tabs for the Host and/or Support role must be completed first before the Lead role sub-tab, if available, becomes active for completion.

For the comments to provide under the Award criteria for the requested roles, the consolidator has the option to insert the experts' comments, as described under How to complete a consolidation assignment > Complete Award criteria Comments using the Insert option.

For the Host and/or Support role the consolidator must decide if the outcome of the assessment is acceptable or not acceptable, using the available buttons to the right of each criteria:

• Click on the red X button to declare an award criterion assessment as not acceptable.
• Click on the green check button to declare an award criterion assessment as acceptable.
• If you want to revert a previous decision, click on the blue Deselect option button.

You must select an option (positive or negative) for each award criterion. 

The outcome of the assessment for a role is indicated with a green check in the relevant sub-tab, if all award criteria were deemed acceptable. A red X displays in the sub-tab if at least one criterion was deemed not acceptable.

For the Lead role, if applicable, the consolidator must provide scores. When all scores are provided, the calculated total score displays in the Lead role sub-tab:

• in green, if the required threshold was reached,
• in red if the threshold was not reached

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When all Award criteria per requested role are completed, Award criteria in the navigation is marked with a green check.

The assessment overview table in the header is updated with the outcome of the consolidation in the consolidator column. If the organisation applied for the Lead role, the calculated score as per consolidation is displayed. 

In our example, the outcome was positive for the Host and Support role and the threshold for the Lead role was reached. All are marked as Awarded.

Continue with the consolidation by accessing and completing the Typology questions. 

ESC50 - Quality Label specifics, call 2023

Assessments for Host/Support role

The Award criteria section for the assessment of an ESC50, call year 2023 onward, application for the Host and/or Support role will display sub-tabs per requested role to complete.

For an assessment for the host and support role, an information message is displayed, informing you of the fact that the award criterion Relevance is considered a common criteria for both the host and support role, and that the information provided for this criterion in the assessment of one role (comment and decision) will be transferred into the relevant fields for this criterion for the other role. 

Here is an example of the displayed sub-tabs if the assessment is for the Support role only, where the organisation already has attained the quality label for the Host role in a previous year. Only the information in the Support role sub-tab can be accessed and must be consolidated. No information message regarding the Award criterium Relevance is displayed. 

The expert assigned as consolidator inserts the experts' comments using the dedicated functionality to complete the award criteria comments per requested role during the consolidation. 

If the application is for both roles, consolidating the expert comments for the award criterion Relevance results in a pop-up window displayed, informing you of the fact that this criterion is common for both the host and support role assessment. The comment provided for this criterion for one role will be copied into the consolidated assessment for the other role.

Click on OK in the pop-up to confirm. Clicking on Cancel will result in the information inserted being removed from the comment field of this criterion for both roles. 

For the Host and/or Support role, the consolidator must decide if the outcome of the assessment is acceptable or not acceptable, using the available buttons to the right of each criteria:

• Click on the red X button to declare an award criterion assessment as not acceptable.
• Click on the green check button to declare an award criterion assessment as acceptable.
• If you want to remove an already made decision, click on the blue Deselect option button.

You must select an option for each award criterion. 

After providing the decision for the award criterion Relevance for one role, in an assessment for the Host and Support role, a pop-up window will display, informing you of the fact that this criterion is common for both the host and support role assessment. The decision provided for Relevance, for example in the award criteria of the Host role, will be copied into the assessment for the Support role.

Click on OK in the pop-up to confirm. Clicking on Cancel will result in the decision selected being deselected for both roles.

Any changes you make to the decision of this criterion for one role will result in the pop-up being displayed and the decision being transferred to the same criterion for the other role, after confirmation.

When all the award criteria have been evaluated (either marked as acceptable or not acceptable), the outcome of the assessment for a role is indicated in the relevant sub-tab, displaying Awarded or Not Awarded. The overview table in the header is also updated with the outcome of the consolidated assessment.

In our example, the Host role is indicated as Awarded and the Support role as Not Awarded. 

Continue with the consolidation by accessing the Typology questions, the Comments and Approval section.

Assessments for the Lead role

In an consolidator assignment for the assessment of a Lead role application, the Project Information section in the assessment details includes the Application, Budget information, and Assessments subsections.

In the case where an organisation applied for the Host/Support and the Lead role, the Assessments section may contain the PDF versions of the assessment of the Host and/or Support role, if the assessment for the related Host and/or Support role application (for the same year) was completed and accepted by the NA, with at least one role awarded.

It provides access to the individual expert assessments, consolidator assessment and, if applicable, edited version of the consolidated assessment. You can:

1. Download each file individually, using the Download PDF button,
2. View as a PDF in your browser, using the See PDF on line button, and
3. Open the Assessment Details, using the Redirect to assessment details page button
   Clicking on a hyperlinked document name will also open the PDF in your browser.

KA171 specifics

When accessing the Award criteria for a KA171-HED assessment, you will notice two main sections within the Consolidator specific tab:

• General Questions - displaying the relevant field(s) and score(s) to be completed for the general Award criteria. 
• • The General Questions must be completed only once per project.
• Regional Questions - displaying sub-tabs per Region to be assessed; each containing the relevant field(s) and score(s) to be completed for each. Regions correlate to the Regions displays in the overview table of the Assessment details header. The Total score per region is also displayed. The score per region is automatically calculated as the assessment is filled in. 
  • The Regional Questions must be completed for each region.
  • The total score per region is the sum of the score of the general questions and the score provided for the region. 

If the organisation applies, as in the example below, for regional partnerships within the regions Pacific (Region 8) and Asia (Region 5), the Award criteria section of the assessment will display:

1. General Questions
2. Regional Questions with sub-tabs for:
   • Pacific (Region 8)
   • Asia (Region 5)

You can Open/Collapse the criteria for each section, using the available buttons. 

For the comments to provide under the Award criteria, under General as well as Regional Questions, the consolidator has the option to insert the experts comments, as described under How to complete a consolidation assignment > Complete Award criteria Comments using the Insert option. 

For the all available Award criteria a score must be given. The maximum score that can be given is displayed for each criteria for your reference. 

In the regional sub-tabs under Regional Questions the outcome of the assessment for a region is displayed in the sub-tab if all award criteria have been evaluated and the scores have been provided. The total score will display, in green if the required threshold was passed, in red if the assessment did not reach the required threshold. 

When all Award criteria are completed (General and Regional questions for each region), Award criteria in the Navigation is marked with a green check. The assessment overview table in the header is updated with the outcome of the consolidation in the consolidator column. 

In our example, the assessment outcome was positive. All required thresholds were met. 

Continue with the consolidation by accessing and completing the Typology questions. 

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