Click on "Participants"

In your project, click on Participants in the Content Menu menu, to access the Participants list.

Here you will be able to view the following types of participants:

• Young Persons that have accepted your offer, after you retrieve them from the European Solidarity Corps Portal.
• Accompanying persons involved in the project, after you create them in the project.

At first, the list is empty. The total number of participants will be updated and displayed at the top of the list, as you add them or retrieve them from the European Solidarity Corps Portal.

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Participants of the type "Young Person"

Click on "Retrieve participant(s) from EYP"

to update the Participants list

When you click on the Click on the Retrieve participant(s) from EYP button. The , the list is populated with all participants of the type Young Person who have accepted the offers of the beneficiary for the current project. All information . If there are new participants to retrieve, these will be added to the list.

The success or information message at the bottom-right corner of the screen will indicate the number of updated participants and the number of created (newly-retrieved) participants. The Total number in this case only refers to young persons, even if there are also participants of the type Accompanying Person in the list. 

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The list displays the following details: 

• about the participants:

The following details are available:

• PRN (personal reference number), last type, first name, first last name, email and other personal details
• about the offer for the current project: Offer ID, Offer title and Status

The Status displayed in the list can be Accepted or Withdrawn. Participants with a withdrawn offer are only visible in the list if they were already added to a participation.  

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You can View the participant's details and Select a participant to associate them to an activity.

View a young person's details

Click the View (eye)  icon icon in the participant list, to view display the participant's details.

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All fields are greyed out, as none of the information fields can be changed. Young Persons' details The information about the young person can only be updated via the European Solidarity Corps Portal.   Click on the Back to list button in the button at the bottom of the Participant details screen, to return to the list of participants. 

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Delete a young person

from

the

list

The blue message at the bottom right corner of the screen will indicate the number of updated participants and the number of newly retrieved (i.e. created) participants. The Total number in this case only refers to young persons, even if there are participants of the type Accompanying Persons in your list. 

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Delete young person or withdraw offer

It is not possible to delete a young person from the project via the Erasmus+ and European Solidarity Corps platform.

Click the Delete button to remove a participant and confirm the deletion in the pop-up window. The participant will be removed from the young person can be removed as described above.list.

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Select a young person from the list

Click the orange Select button (1), to choose a participant from the list to view any existing participations or to associate them to an activity. The participant's details are displayed in the Selection details (2) area and, if the participant is already associated to any activities, these will be listed in the Participations (3) area. For more information on how to add/remove participations, see Participations in ESC51 projects.

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Participants of the type "Accompanying Person" 

Click the Create button at the top of the list to open the Participant screen.

The accompanying persons are not retrieved from the European Solidarity Corps Portal, but they need to be manually created from the Participants section.

Click on the "Create" button to add an accompanying person

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Provide the required information and click on "Save"

The Participant screen opens. All fields displayed for the participant of type Accompanying Person are mandatory and must be filled in. The Accompanying Person tab is selected by default and the Young Person tab is disabled. Provide the required information, then click on Save. 

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The accompanying person is added to the list

A success message is displayed and the accompanying person Accompanying Person record is now displayed in the Participants list. 

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View, update or delete an accompanying person

Click on the relevant icon next to the record(s) in the list. From left to right:

1. View: opens the accompanying person's details in read-only mode so you can view the full details.
2. Edit: opens the accompanying person's details in edit mode, allowing you to make changes. Once you have made the desired updates, click Save at the bottom of the screen to preserve your changes.
3. Delete: allows you to remove the accompanying person from the list. Click Yes in the pop-up message to confirm the deletion. Only accompanying person without participations can be deleted.

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The participant list has the following additional functionality: 

• Sorting by column: by clicking on a column header (1st click ascending, 2nd click descending, 3rd click off). An arrow indicating the current sort sequence is displayed next to the selected column header.

• Browsing: use the browsing options below the list to change the display of items per page and/or the arrows to view more results.

• Horizontal and vertical scroll bars (if applicable): move from left to right and top to bottom to view all data in the table.

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