The young persons' details, changed in the European Solidarity Corps, can be updated in the project until the final beneficiary report is submitted. After the report is submitted, the project data is frozen and, if any of the participants' details are changed after this point, a message will be displayed when opening the project, informing you that new participant data has been received.

Should this update require changes in the project, the beneficiary needs to contact their National Agency. The National Agency can then take the necessary steps to open the project for updates, and a new final beneficiary report must be submitted. 

 Click on "Participants"

In your project, click on Participants in the Content menu, to access the Participants list.

Here you will be able to view the following types of participants:

• Young Persons that have accepted your offer, after you retrieve them from the European Solidarity Corps Portal.
• Accompanying persons involved in the project, after you create them in the project.

At first, the list is empty. The total number of participants will be updated and displayed at the top of the list, as you add them or retrieve them from the European Solidarity Corps Portal.

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Participants of the type "Young Person"

Click on "Retrieve participant(s) from EYP" to update the Participants list

When you click on the Retrieve participant(s) from EYP button, the list is populated with all participants of the type Young Person who have accepted the offers for the current project. If there are new participants to retrieve, these will be added to the list.

The success or information message at the bottom-right corner of the screen will indicate the number of updated participants and the number of created (newly-retrieved) participants. The Total number in this case only refers to young persons, even if there are also participants of the type Accompanying Person in the list. 

The list displays the following details: 

• about the participants: PRN (personal reference number), type, first name, last name, email
• about the offer for the current project: Offer ID, Offer title

You can View the participant's details and Select a participant to associate them to an activity.

View a young person's details

Click the View (eye) icon in the participant list, to display the participant's details. All fields are greyed out, as none of the fields can be changed. The information about the young person can only be updated via the European Solidarity Corps Portal. Click on the Back button at the bottom of the Participant details screen, to return to the list of participants. 

Delete a young person from the list

Click the Delete button to remove a participant and confirm the deletion in the pop-up window. The participant will be removed from the list.

Select a young person from the list

Click the orange Select button (1), to choose a participant from the list to view any existing participations or to associate them to an activity. The participant's details are displayed in the Selection details (2) area and, if the participant is already associated to any activities, these will be listed in the Participations (3) area. For more information on how to add/remove participations, see Participations in ESC51 projects.

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Participants of the type "Accompanying Person" 

The accompanying persons are not retrieved from the European Solidarity Corps Portal, but they need to be manually created from the Participants section.

Click on the "Create" button to add an accompanying person

Provide the required information and click on "Save"

The Participant screen opens. All fields displayed for the participant of type Accompanying Person are mandatory and must be filled in. Provide the required information, then click on Save. 

The accompanying person is added to the list

A success message is displayed and the Accompanying Person record is now displayed in the Participants list. 

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