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Roles | Description and Permissions (user rights) | ||
Self-registrant Organisation-level | The self-registrant of an organisation is the person who registered your organisation and obtained a PIC for their organisation. They are the main contact person for your organisation and the European Commission (until the LEAR is appointed). They are able to define back-up self-registrant persons (i.e. other members of the organisation as self-registrant). Adding a back-up person ensures that the organisation's data can always be maintained, and that the requested documents can be added by multiple persons. When registering your organisation, if you indicate another person as contact person in the form, this person will also be automatically granted the role of self-registrant, have access to the PIC information.
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Legal Entity Appointed Representative (LEAR) Organisation-level | Following the registration of your organisation and the creation of the PIC, and in parallel to the validation of your organisation, the Central Validation Service will request the appointment of a Legal Entity Appointed Representative (LEAR) for your organisation. A legal representative(s) (e.g. typically the CEO of the company) of your organisation will have to nominate a member of the staff as the LEAR of your organisation. The LEAR is officially appointed once the organisation has been validated. There can only be one LEAR per organisation. Once valid, the LEAR can:
Only the appointed LEAR and the Account Administrator can access the organisation's data and update it. Once the LEAR has been defined and validated, that person becomes the main administrative contact between your organisation and the European Commission. Self-registrants therefore no longer have access to the organisation's and PIC data once the LEAR is appointed. Upon closure of the Opening Session, the LEAR of each participating organisation will receive an e-mail notifying them that the PIC of their organisation was used in a submission for a call for tenders. As a LEAR, you will only receive this communication if the tender was marked as “In Order” during the Opening Session. In the case of a consortium, the LEARs of the group leader and group members will receive this notification.
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Account Administrator (AccAd) Organisation-level | The Account Administrator is nominated by the LEAR to another person of the same organisation. The LEAR may delegate tasks to one or more Account Administrators. However, the LEAR retains full responsibility for the organisation. An Account Administrator appointed by the LEAR will be able to modify the data and provide supporting document(s) for the organisation.
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Legal SignatorySignatories (LSIGN and or Procurement LSIGN) Organisation and Project-level | Legal signatories Signatories (LSIGN and Procurement LSIGN) are nominated for an organisation by the LEAR or an Account Administrator, LSIGNs :
Legal Signatories have the right to sign contracts and amendments managed through the portal Funding and Tenders Portal on behalf of the organisation: , so their role is relevant at organisation and project-level. An organisation can have an unlimited number of Legal Signatories. For Procurement Contracts, Specific Contracts under Framework Contracts .If there are multiple LSIGNs in an organisation, and a Procurement LSIGN, or Contribution Agreements:
Subsequently, they can be assigned to a particular Contract as CLSIGN by a Coordinator Contact (CoCo or PCoCo). An organisation can have an unlimited number of LSIGNs.
| Financial Signatory (FSIGN) Organisation-level |
Financial signatories are nominated for an organisation by the LEAR or an Account Administrator. Subsequently, they can be assigned to a particular project or contract as PFSIGN by a Coordinator Contact (CoCo or PCoCo). FSIGNs have the right to sign financial statements on behalf of the organisation, which are managed through the portal. An organisation can have an unlimited number of FSIGNs
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2.2.2 Procedure
When you respond to a call (reopening of competition, open procedures, etc.) or an invitation for submission (Request for Specific Contract under a Framework Contract), you are automatically assigned as the Primary Coordinator Contact (PCoCo) for that procedure. As the PCoCo, you are the main the main contact and responsible person between your organisation (or consortium) and the European Commission for that particular submission/procedure/contract.
Role and Level | Permissons (user rights) | Can Nominate or Revoke | Is Nominated or Revoked By |
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PCoCo (Primary Coordinator Contact) Project-level |
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Please note that for Contribution Agreements, the PCoCo must be communicated by the legal representative of the Organisation (entrusted entity) to the Contracting Authority. |
2.2.3 Contract (Project)
Once a contract is awarded, the PCoCo of the initial procedure is automatically assigned as the PCoCo for the contract. As the PCoCo, you are the main contact and responsible person between your organisation (or consortium) and the European Commission for that particular contract. As such, the PCoCo will be able to manage the tasks and documents relating to the contract, submit reports (deliverables), and initiate amendments to the contract of behalf of the organisation/consortium (if required).
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CoCos have the same contract/project-level permissions as the PCoCo.
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As detailed above for organisation roles, Legal Signatories (LSIGN or Procurement LSIGN) have the right to sign contracts and amendments managed through the Funding and Tenders Portal on behalf of the organisation
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, so their role is relevent at organisation and project-level.
For Procurement Contracts, Specific Contracts under Framework Contracts, or Contribution Agreements:
- If the orgaisation would need to restrict the signatory role for contracts and amendments, the Procurement LSIGN can nominate a CLSIGN to the contract (project-level). The LEAR or Account Administrator of the organisation would therefore first need to appoint the Procurement LSIGN role to a user of the organisation beforehand (organisation-level).
- If CLSIGN(s) are nominated for a contract, Procurement LSIGN(s) will no longer be able to sign the contract (and amendements – if relevant).
- If no CLSIGN(s) are nominated for a contract, then all Procurement LSIGNsfor the organisation will receive notifications for the contract (and amendements – if relevant).
- Only and any Procurement LSIGN of an organisation can nominate or revoke the CLSIGN user role.
CLSIGNs
Once appointed by the LEAR of the organisation as LSIGNs, PLSIGNs are nominated for a particular project by a Coordinator Contact (CoCo or PCoCo) of the project.
PLSIGNs can only be revoked by the Coordinator Contact (PCoCo or CoCo) of the project.
PLSIGNs have the same permissions as the Coordinator Contacts (CoCos and PCoCos) for contract information (view and edit), but they cannot assign or revoke any roles.
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As PCoCo/CoCo of a project , if or contract, or as Procurement LSIGN: If you need to add or modify a CoCo /PLSIGN/PFSIGN or CLSIGN (respectively) for the project or contract, then you must follow the procedure detailed in Manage Project Roles (CoCo, PLSIGN, PFSIGNCLSIGN). |
Role and Level | Permissons (user rights) | Can Nominate or Revoke | Is Nominated or Revoked By |
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PCoCo (Primary Coordinator Contact) Project-level |
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CoCo (Coordinator Contact) Project-level |
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PLSIGNCLSIGN (Project Contract Legal Signatory) Project-level |
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2.2.4 Intervention
For the results and monitoring of Interventions, Operational Managers (OM) assign Lead Implementing Partners (LIP) to manage Interventions. The assigned Lead Implementing Partner then receives a notification via e-mail, and can access the Intervention that has been assigned to them from the Manage My Area > My Intervention(s) section of the portal.
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