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Table of Contents
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This page outlines the specifics for(individual) mobility activities carried out within projects under Erasmus+ KA121 -​​​​​​​ Mobility for learners and staff of accredited organisations and KA122- Short term projects mobility of learners and staff.

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Mobility Activities in projects
Mobility Activities in projects
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titleInformation

Questions and fields vary in accordance with the selected activity type. Please read the onscreen information carefully when filling in the fields. The form content will adapt based on your input. The form will also provide feedback such as warning messages or error messages in case there is missing information or eligibility rules are not observed.

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titleRelevant For...

This page is relevant for:

  • Erasmus+ Call 2021 onward
    • KA121 -​​​​​​​ Mobility for learners and staff of accredited organisations, all fields
    • KA122 - Short term projects mobility of learners and staff, all fields

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  1.  is calculated automatically based on the Duration Calculated (days) and the Interruption Duration (days). This field cannot be manually changed.
  2. Travel days are taken from the information provided under Travel Grant and are taken into account in the Individual Support grant calculation. 
  3. The Duration for Individual support (days) is calculated automatically based on the Duration of Mobility Activity Period (days) and the Travel days, but it can be changed as applicable.

For a blended mobility activity (the Blended mobility activity flag is checked in the Activity section of the screen), you will also have to fill in the Number of days in virtual mobility activity. The virtual component duration is not taken into account in the Duration for Individual support (days).

Example of the Duration section for a blended short-term mobility activityImage Added

"Request fewer days for individual support" flag

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Access "Mobility Activities"

Individual mobility activities are accessible in a separate tab when accessing Mobility activities via the Content menu in your project. It is from here that you can manage the individual mobility activities of the project. 

The tab Group activities, available for ADU and SCH projects, will allow you to manage these type of activities. See Group mobility activities in KA121 and KA122 projects for details.

The tab Targets, available for VET, ADU and SCH projects, will allow you to manage these type of activities. See Targets in KA121 projects for details.

Individual mobility activities tab in Mobility ActivitiesImage RemovedImage Added


EPALE in KA121-ADU and KA122-ADU

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EPALE Electronic Platform for Adult Learning in Europe
EPALE Electronic Platform for Adult Learning in Europe
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"Mobility Activity" section

Mobility activity ID

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Mobility Activity ID
Mobility Activity ID
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Activity types

In the Mobility activity screen, the activity types available for selection from the Activity type drop-down list differ slightly depending on the activity field and call year applicable to your project. Group activity types are not listed here, as they must be managed in the Group activities section of the project.

The fields to fill in throughout the mobility activity screen vary based on the selected activity type. 

Activity types per project field

"Mobility Activity" section

Mobility activity

Unique Erasmus+ Mobility ID

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Unique Erasmus Mobility Activity ID
Unique Erasmus Mobility Activity ID
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"Participant" flag 

This flag is checked by default, when creating a mobility activity. A mobility activity flagged as Participant cannot be an Accompanying Person.

"Accompanying Person" flag

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Accompanying person
Accompanying person
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Note
  • Accompanying persons must not fill in the participant report for individual mobility activities, and the Participant report section is not displayed.
  • Linguistic Support is not available for accompanying persons. 
  • In VET and ADU mobility projects, the minimum allowed duration for accompanying persons in individual mobility activities is one day.
Type of accompanying person

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Type of accompanying person
Type of accompanying person
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Accompanied participants

In KA121 and KA122 mobility activities, the field Accompanied participants becomes also available for accompanying persons and must be filled in. 

Accompanied participants field

"Blended mobility activity" flag

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Blended mobility activity flag
Blended mobility activity flag
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In KA121 and KA122 projects, you must provide details about the virtual component in the Duration section of the mobility activity screen.

"Force majeure" flag

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Force majeure
Force majeure
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Force majeure flag checked

If the Force majeure flag is set, the following duration and grant fields are affected: 

  • Duration Calculated (days): The business rule checking the minimum and maximum duration will no longer apply in case of Force Majeure. Course fees grant (if applicable): The field becomes editable. If any values were already present they are preserved.
  • Linguistic Support grant: The grant remains available even if the duration of the mobility activity is shortened to less than the minimum required duration, but the grant amount cannot be changed in cases of Force Majeure.
  • Travel grant: The field becomes editable. If any values were already present they are preserved.
  • Individual Support grant: The field becomes editable. If any values were already present they are preserved.
  • Inclusion support for organisation: The field becomes editable. If any values were already present they are preserved.
  • Participant report: Participant reports are not required for mobility activities flagged as force majeure and having a duration of 1 day (i.e. cancelled mobility activities, for which the start and end date are the same). 
  • Course fees grant: The field becomes editable. If any values were already present they are preserved.

"Funding source" field (call 2024 only)

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Funding source
Funding source
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"Participant" section

The flags available for participants vary according to field of your project and the selected activity type. They may affect other fields in the participant and budget sections, as well as require additional data to be provided. Certain flags are mutually exclusive.

"Apprentice" flag (VET projects only)

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Apprentice flag
Apprentice flag
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"Recent graduate" flag (VET projects only)

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Recent graduate flag
Recent graduate flag
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"Digital opportunity traineeship" flag

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Digital opportunity traineeship flag
Digital opportunity traineeship flag
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"Online language support (OLS)" flag

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OLS
OLS
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In projects from call year 2024, informative text is available for Online Language support, providing information on the availability of this cost item for these projects. 

Informative text is available for Online Language support

"Linguistic support" flag and Linguistic support grant

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Linguistic support flag
Linguistic support flag
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In KA121 and KA122 projects, the flag is not available for participants involved in activities of type Invited experts and Hosting teachers and educators in training and participants involved in activities of type Courses and Training, Job shadowing, Teaching or training assignments with a duration of up to 30 days.

"Additional Linguistic support grant for long-term activities"

For participants in activities of type Long-term mobility of VET learners (ErasmusPro), Long-term learning mobility of pupils and participants flagged as Incoming international participant (under special conditions), an Additional Linguistic support grant for long-term activities is provided (calculated automatically). 

If you do not require the additional grant, check the flag for Additional Linguistic support - Grant not requested.

Linguistic support grant in Long-term mobility of VET learners (ErasmusPro)Image Modified

"Incoming international participant (under special conditions)" flag

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Incoming international participant (under special conditions)
Incoming international participant (under special conditions)
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Root Ukraine BM

"Inclusion support" section

Inclusion support for Participants with fewer opportunities

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Inclusion support for participants
Inclusion support for participants
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Note
  • Invited experts cannot be flagged as participants with fewer opportunities.
  • For each participant with fewer opportunities, the beneficiary organisation receives an Inclusion support grant. In addition you must fill in the Inclusion Support for participants in the mobility activity screen.
  • For each participant with fewer opportunities, you must fill in the Fewer Opportunities section of your project.

Inclusion support for organisations

Inclusion support for organisations covers costs related to the organisation of mobility activities for participants with fewer opportunities. It consists of a flat rate of 100 euros per participant, regardless of the duration of the mobility activity. This amount cannot be manually changed, except in cases of force majeure.

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Inclusion support for organisation not requested flag
Inclusion support for organisation not requested flag
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"Request inclusion support for accompanying persons" flag

For mobility activities flagged as Accompanying person, it is also possible to request inclusion support. Tick the Request inclusion support for accompanying persons flag in the inclusion support section and provide the requested amount in the Inclusion support for participants field.

Request inclusion support for accompanying persons flag

"Participant report" section

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Participant Reports section in mobility activity, group mobility activity, participant and participation details
Participant Reports section in mobility activity, group mobility activity, participant and participation details
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See the page Manage Participant Reports participant reports in projectsfor details.

"Recognition Certificates" section

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Certifications (Recognition Certificates)
Certifications (Recognition Certificates)
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Travel
Travel

"From-To" section

Sending and Receiving organisation

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Only organisations available in your project and having the relevant mobility activity roles defined in the organisation details are available for selection as Sending Organisation and Receiving Organisation. Sending organisations must be from the countries indicated in the Programme Guide. See here for the list of eligible countries.

Select the Sending and Receiving organisation. 

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Copy of Add mobility activities to projects
Copy of Add mobility activities to projects
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Note

In call 2024 projects, if the activity type of the mobility activity is Invited Experts, then the Receiving country is pre-filled with the country of the Applicant organisation and is read-only.

Multiple receiving organisations (Call 2024 projects)
titleKA121/122 Call 2025 Warning message ref. no. of participants

For KA121/122 Individual mobility activities, Call 2025 (and onwards) for activity type Courses and Training within the same project, you can add a limited number of participants. The limits are as follows:

  • KA121 with accreditation type = "Accreditation for a mobility consortium coordinator" → Maximum 10 participants
  • KA121/KA122 with accreditation type = "Accreditation for an individual organisation" → Maximum 3 participants

A warning message will be displayed for the field Receiving organisation if the allowed number of participants from the same Sending organisation registered for the activity type Courses and Training with the same Mobility start date, Mobility end date, Receiving country, and Receiving organisation, exceeds the limit.

Note

In call 2024 projects, if the activity type of the mobility activity is Invited Experts, then the Receiving country is pre-filled with the country of the Applicant organisation and is read-only.

Multiple receiving organisations (Call 2024 projects)

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Multiple receiving organisations in mobility activities
Multiple receiving organisations in
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Multiple receiving organisations in mobility activitiesMultiple receiving organisations in mobility activities
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Organisation role in mobility activity 

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Organisation role in mobility activity
Organisation role in mobility activity
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Supporting organisation field (call 2024 only)

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Supporting organisation field in KA121 and KA122 mobility and group activities
Supporting organisation field in KA121 and KA122 mobility and group activities
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Accommodation type

For certain activities in school mobility projects, in addition to the details of the sending and receiving organisations, you must also specify the Accommodation type, by selecting it from the drop-down list.

In addition, for certain activities in VET mobility projects, also specify the Host environment.

Accommodation types and Host environment types in VET projects

Distance travelled and distance band

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Distance and distance band
Distance and distance band
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Main means of transport and "Sustainable means of transport (green travel)" flag

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Main means of transport and green travel
Main means of transport and green travel
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"Request second travel grant for obligatory pre-departure training" flag (SCH projects only)

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Request second travel grant for obligatory pre-departure training flag
Request second travel grant for obligatory pre-departure training flag
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"International mobility activity" flag (KA121-VET projects only)

International mobility activities can only be implemented in KA121-VET projects, meaning the Receiving Country of the mobility activity screen can be a third country not associated to the Programme.

After selecting a Receiving organisation (1) located in a third country, the Receiving country (2) field will remain empty and the International mobility activity flag (3) is displayed. 

International mobility activity flag in KA121 VET projects

Tick the International mobility activity (1) flag to populate the Receiving country (2) field. 

Tick the International mobility activity flag to populate the Receiving country

The reported budget for international activities is displayed in a dedicated tab in the Budget summary section of the project and indicates the share of the international mobility budget to the project grant.

Grant beneficiaries may use up to 20% of the last awarded grant (from which the Inclusion support for participants and the Exceptional costs for expensive travel for international mobility activities have been deducted first) for outgoing mobility activities to the not associated countries listed in the Programme Guide for VET projects.

"Travel Grant" section

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Funded travel days and Travel grant or Travel support
Funded travel days and Travel grant or Travel support
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The Travel support is not available for activities of type Hosting teachers and educators in training.

"Travel support not required" flag

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Travel support (Grant) not required flag
Travel support (Grant) not required flag
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"Request exceptional cost for expensive travel" flag

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Exceptional Cost for Expensive Travel
Exceptional Cost for Expensive Travel
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Request Exceptional Cost for Expensive Travel Grant

Exceptional Costs

"Request exceptional costs" flag

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Exceptional costs
Exceptional costs
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"Request Exceptional cost for visa and other entry requirements" flag

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Exceptional cost for visa and other entry requirements
Exceptional cost for visa and other entry requirements
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Duration
Duration

"Duration" section

In this section you will add/update the Start and End dates of the mobility activity. 

  1. The Duration (days) is calculated automatically based on the physical mobility activity start date and end date, and cannot be manually changed. The minimum and maximum duration allowed for a mobility activity is displayed below the field.

    Note

    If the calculated Duration (days) does not comply with the rules for the Activity type, an error message will display, informing you of the fact. You must make the needed adjustment in the Start and End date fields to comply with the rules. See the Erasmus+ programme guide for details.

    Expand
    titleClick here to view an example.

    Error message displays if Duration Days does not comply with the rules for the activity typeImage Modified

    2. with the rules for the activity type



  3. If the mobility activity was interrupted, check the Mobility activity included an interruption flag, then type the number of interruption days in the Interruption Duration (days) field.
  4. If the mobility activity was interrupted, check the Mobility activity included an interruption flag, then type the number of interruption days in the Interruption Duration (days) field.
  5. The Duration of Mobility Activity Period (days) is calculated automatically based on the Duration Calculated (days) and the Interruption Duration (days). This field cannot be manually changed.
  6. Travel days are taken from the information provided under Travel Grant and are taken into account in the Individual Support grant calculation. 
    7. The Duration for Individual support (days) is calculated automatically based on the
  7. The
  8. Duration of Mobility Activity Period (days)
    9. and the Travel days, but it can be changed as applicable.

For a blended mobility activity (the Blended mobility activity flag is checked in the Activity section of the screen), you will also have to fill in the Number of days in virtual mobility activity. The virtual component duration is not taken into account in the Duration for Individual support (days).

Example of the Duration section for a blended short-term mobility activityImage Removed

"Request fewer days for individual support" flag

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Request fewer days for individual support flag
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Request fewer days for individual support flag
Request fewer days for individual support flag
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"Course fees" section

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Course fees
Course fees
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Request fewer days for individual support flagnopaneltrue

"Course fees" section

This grant is only applicable to activities of type Courses and training.

If a grant is required, fill in the Course fees - number of days with the applicable number of days for this participant. The Course fees grant will be updated automatically based on the unit cost per day and the specified number of days. Additionally, fill in the Course title field.

If no such support is required for the mobility activity, check the Course fees - grant not requested flag. The Course fees grant fields will be set to 0 EUR. 

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titleInformation

If the teacher has selected a course from the European School Education Platform, check the flag This is a course from the course catalogue in the European School Education Platform and fill in the Course ID and Course Title.

Please note that the integration with the European School Education Platform is not yet finalised. In the future, the Course Title and Course provider name in European School Education Platform will be automatically filled in based on the Course ID.

Example of Course fees grantImage Removed

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IndSup
IndSup

"Individual Support" section

In the Individual support subsection, the Individual support grant is available, displaying the calculated value for this cost item, based on the information provided in the form. The field is read-only except in cases of Force majeure. 

Individual Support is not available for activities of type Hosting teachers and educators in training.

Example of Individual Support grant

"Individual support - grant not requested" flag

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Individual support - grant not required flag
Individual support - grant not required flag
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"Budget" section

Organisational Support

The Organisational Support grant is available for all participants except those flagged as Accompanying person. Where applicable, the information that the participant is entitled to this type of grant, is displayed. The message displayed varies, depending on the activity type. 

Organisational Support grant

"Organisation support grant not requested" flag

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Organisation support grant not requested flag
Organisation support grant not requested flag
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Total mobility activity grant

The Total mobility activity grant is calculated based on the information provided throughout the mobility activity screen. 

Total mobility activity grant calculated as per information provided for the mobility activity

"Mobility activity comments" section (optional)

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Mobility activity comments
Mobility activity comments
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