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IntroductionThe organisation details that are recorded in the Organisation Registration system may require to be updated. There can be different scenarios when an organisation needs to modify their data:
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Access "My Organisations" list and access Organisation details for the organisation to updateOpen My organisations Excerpt Include | In the Erasmus+ and European Solidarity Corps platform go to Organisations in the main menu, then click on My Organisations. Alternatively if you are in Search for an Organisation, scroll to the bottom of the page and select ORGANISATIONS - My Organisations.
View organisationsIf you scroll down you can find all organisations either registered by you or for which you are an authorised person to represent the organisation in relation to Erasmus+ and/or European Solidarity Corps programmes. Access organisation detailsClick on the blue Organisation name to access the details for the selected organisation My Organisationsin the Organisation Registration system. My Organisations in theThe Organisation Registration system | |||||
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The field PIC is shown only if a PIC code has already been associated with your organisation and cannot be changed. |
To modify organisation data:
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Even if your organisation was considered valid when created, , this may no longer be the case, as an enhanced VAT number validation has been implemented. |
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To modify legal address information:
Click on Organisation Contact Person in the side Content menu.
There are two ways to update the Organisation Contact Person in Organisation Registration system:
Both options are explained below.
Update details for the organisation contact person in the desired fields, as applicable. All information can be changed.
In the example below we have replaced the email address.
To fully replace the current contact person with an other registered Authorised User. click on the Select button.
Select an authorised user and "Confirm" selection
In the Select in the Authorised Users list screen:
The contact person's details are replaced according to your selection. A Success message is displayed.
To complete the update, you must click on the Update button. A Success message displays. Click OK to close it.
Open the Users section. The list of added authorised users is displayed.
Find the contact to be updated in the list and click the Edit icon (green pen) next to it.
Make the required changes in the Edit Authorised User window.
There are two ways of recording the details:
In our example below, we have used the Copy contact person details button.
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If the e-mail address is not linked to an EU Login account, the authorised user will receive an invitation to this email address to create an EU Login account. |
Click on the Updatebutton button if no other updates are required for your organisation. A Success message displays. Click OK to close it.
Documents added for your organisation cannot be changed, only removed. If a new version of a document is required, you have to upload it. The old version should be removed.
See Manage documents in the Organisation Registration system for for details.
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If your organisation is already certified and intends to apply for a new grant or accreditation, any documents that are older than 6 months will have to be updated and attached again. This ensures legal security for the authorising officer. |
When all modifications are made, click on the Update button Update button at the top of the page. A Success message displays. Click OK to close it.
The Organisation Registration system will send notification e-mails to all authorised users of the organisation every time modifications are submitted, informing them that changes of organisation details were made in the system.
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