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This page provides an overview of how to add, update and delete mobility activities in Erasmus+ Key Action 1 granted projects via the user interface in the Erasmus+ and European Solidarity Corps platform.
In the Mobility activities section of the project you can fill in the basic participant details, save the information as draft and continue to update the mobility activity later. Where applicable, you can also manage and monitor participant reports.
Draft mobility activities must be completed or removed before attempting to submit the beneficiary report, as they will not be included in the budget summary.
For specifics explanations for each key action, please see the following pages:
For certain key actions (e.g. higher education projects) it is also possible to complete all mobility activities using the import-export function.
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Create the draft mobility activityThis is the first of two steps in the process of adding mobility activities to your project. Click on the Create button at the top of the mobility list to open the Create a Draft mobility activity screen.
In this screen you are required to provide basic information on the mobility activity and the participant. All details are mandatory and must be provided at once in order to create the draft mobility activity record. Note the following:
Once you have filled in all the mandatory details, click on the Save button at the bottom of the screen. The mobility activity record is created and displayed in the List of mobilities, with the status Draft.
Complete/edit the mobility activityOnce the first draft is saved, you can fill in the remaining details in order to complete the mobility activity. This is the second step in the process of adding a mobility activity to your project and is done by editing the draft record. It is possible to edit and save the details in several stages, and a completed mobility activity can be updated as many times as necessary, as long as the final report has not been submitted. In the list of mobility activities, click on the Edit icon next to the one you want to complete. The Mobility activity screen will open in edit mode, and you can fill in the remaining information. The displayed icons in the Actions column may vary, depending on the action type of your project. Mobility activity screen elements
Mobility activity sectionsThe screen consists of several sections. You can expand and collapse each section for easier navigation, by clicking on the section title or the arrow (>) on the right side of each section.
The section number and titles may vary slightly depending on the action type. Here is the general structure of the form and the type of information that is required for each section: ActivityIn this section you will select the activity type and define or view high-level details about the activity type, for example if the activity is itinerant (youth projects), a blended mobility activity (higher education/KA121/KA122) or if it is a case of force majeure. Here is an example of the Activity section in a KA131-HED project. ParticipantIn this section you will view the previously entered participant personal details, as well as provide further details as applicable. The section also includes a variety of flags that can indicate the participant's role in the mobility activity, whether the participant requires a linguistic grant or whether it is a participant with fewer opportunities. The flags you check may affect the grants received for the participant as well as the remaining details to fill in. For example:
Here is an example of the available participant flags in a KA154-YOU project: Participant ReportIn this section you can monitor the status of the participant report and, if needed, resend the invitation to the participant to fill in the report. For more details about this section, see the page Manage participant reports in projects.Here is an example of the Participant report section in the Mobility activity screen: CertificationsIn this section you will specify any certificates or credits that are awarded/recognised by the involved organisations. Here is an example of the Certifications section in a KA153-YOU project. The create new button allows you to add additional certifications, if required.
From-ToIn this section you will specify the travel details, such as the sending and receiving organisations, the distance band and the means of transport.
Here is an example of the From-To section in a KA131-HED project. You must provide information regarding the Sending and Receiving organisations, using the available drop-down lists, as well as the Distance band, Real distance in km and the Main means of transport. Here is an example for the options to select the Sending and Receiving organisation in a KA121-ADU project in the From-To section.
DurationIn this section you will check and update the start and end dates of the mobility activity, and provide any additional information about the duration of the mobility activity, as applicable.
Here is an example of the Duration section in a KA131-HED project: BudgetThe mobility activity budget consists of various grants that are calculated automatically based on the details you have provided throughout the mobility activity form. In the Budget section you will view the grant amounts, as well as the total mobility activity grant. For certain key actions, you may have to provide additional details in this section, to complete the grant calculations.
Here is an example of the Budget section in a KA152-YOU project:
Mobility activity list
All the individual mobility activities added to the project are displayed in the List of mobility activities. The total number is also displayed at the top of the list. For each mobility activity, you can view key details as well as its status: Draft or Complete. For each mobility activity, you have the following options by clicking on the applicable icons, from left to right:
The following options are also available at list level:
In some projects the mobility activity list will look differently, as in the example below for KA121-ADU, but provide you the Delete, View and Edit options in the same way.
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