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This page outlines the specifics for(individual) mobility activities carried out within projects under Erasmus+ KA121 - Mobility for learners and staff of accredited organisations and KA122- Short term projects mobility of learners and staff.

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	Mobility Activities in projects
	Mobility Activities in projects
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Info
title Information
Questions and fields vary in accordance with the selected activity type. Please read the onscreen information carefully when filling in the fields. The form content will adapt based on your input. The form will also provide feedback such as warning messages or error messages in case there is missing information or eligibility rules are not observed.
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title Relevant For...
This page is relevant for:
Erasmus+ Call 2021 onward
KA121 - Mobility for learners and staff of accredited organisations, all fields
KA122 - Short term projects mobility of learners and staff, all fields
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Root Ukraine BM
Root Ukraine BM
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Access "Mobility Activities"
Individual mobility activities are accessible in a separate tab when accessing Mobility activities via the Content menu in your project. It is from here that you can manage the individual mobility activities of the project.
The tab Group activities, available for ADU and SCH projects, will allow you to manage these type of activities. See Group mobility activities in KA121 and KA122 projects for details.
The tab Targets, available for VET, ADU and SCH projects, will allow you to manage these type of activities. See Targets in KA121 projects for details.
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EPALE in KA121-ADU and KA122-ADU
Excerpt IncludeEPALE Electronic Platform for Adult Learning in EuropeEPALE Electronic Platform for Adult Learning in Europenopaneltrue
"Mobility Activity" section
Mobility activity ID
Excerpt IncludeMobility Activity IDMobility Activity IDnopaneltrue
Activity types
In the Mobility activity screen, the activity types available for selection from the Activity type drop-down list differ slightly depending on the activity field and call year applicable to your project. Group activity types are not listed here, as they must be managed in the Group activities section of the project.
The fields to fill in throughout the mobility activity screen vary based on the selected activity type.
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Unique Erasmus+ Mobility ID
Excerpt IncludeUnique Erasmus Mobility Activity IDUnique Erasmus Mobility Activity IDnopaneltrue
"Participant" flag
This flag is checked by default, when creating a mobility activity. A mobility activity flagged as Participant cannot be an Accompanying Person.
"Accompanying Person" flag
Excerpt IncludeAccompanying personAccompanying personnopaneltrue
Note
Accompanying persons must not fill in the participant report for individual mobility activities, and the Participant report section is not displayed.
Linguistic Support is not available for accompanying persons.
In VET and ADU mobility projects, the minimum allowed duration for accompanying persons in individual mobility activities is one day.
Type of accompanying person
Excerpt IncludeType of accompanying personType of accompanying personnopaneltrue
Accompanied participants
In KA121 and KA122 mobility activities, the field Accompanied participants becomes also available for accompanying persons and must be filled in.
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"Blended mobility activity" flag
Excerpt IncludeBlended mobility activity flagBlended mobility activity flagnopaneltrue
In KA121 and KA122 projects, you must provide details about the virtual component in the Duration section of the mobility activity screen.
"Force majeure" flag
Excerpt IncludeForce majeureForce majeurenopaneltrue
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If the Force majeure flag is set, the following duration and grant fields are affected:
Duration Calculated (days): The business rule checking the minimum and maximum duration will no longer apply in case of Force Majeure. Course fees grant (if applicable): The field becomes editable. If any values were already present they are preserved.
Linguistic Support grant: The grant remains available even if the duration of the mobility activity is shortened to less than the minimum required duration, but the grant amount cannot be changed in cases of Force Majeure.
Travel grant: The field becomes editable. If any values were already present they are preserved.
Individual Support grant: The field becomes editable. If any values were already present they are preserved.
Inclusion support for organisation: The field becomes editable. If any values were already present they are preserved.
Participant report: Participant reports are not required for mobility activities flagged as force majeure and having a duration of 1 day (i.e. cancelled mobility activities, for which the start and end date are the same).
Course fees grant: The field becomes editable. If any values were already present they are preserved.
"Funding source" field (call 2024 only)
Excerpt IncludeFunding sourceFunding sourcenopaneltrue
"Participant" section
The flags available for participants vary according to field of your project and the selected activity type. They may affect other fields in the participant and budget sections, as well as require additional data to be provided. Certain flags are mutually exclusive.

"Apprentice" flag (VET projects only)

Excerpt IncludeApprentice flagApprentice flagnopaneltrue
"Recent graduate" flag (VET projects only)
Excerpt IncludeRecent graduate flagRecent graduate flagnopaneltrue
"Digital opportunity traineeship" flag
Excerpt IncludeDigital opportunity traineeship flagDigital opportunity traineeship flagnopaneltrue
"Online language support (OLS)" flag
Excerpt IncludeOLSOLSnopaneltrue
In projects from call year 2024, informative text is available for Online Language support, providing information on the availability of this cost item for these projects.
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"Linguistic support" flag and Linguistic support grant
Excerpt IncludeLinguistic support flagLinguistic support flagnopaneltrue
In KA121 and KA122 projects, the flag is not available for participants involved in activities of type Invited experts and Hosting teachers and educators in training and participants involved in activities of type Courses and Training, Job shadowing, Teaching or training assignments with a duration of up to 30 days.
"Additional Linguistic support grant for long-term activities"
For participants in activities of type Long-term mobility of VET learners (ErasmusPro), Long-term learning mobility of pupils and participants flagged as Incoming international participant (under special conditions), an Additional Linguistic support grant for long-term activities is provided (calculated automatically).
If you do not require the additional grant, check the flag for Additional Linguistic support - Grant not requested.
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"Incoming international participant (under special conditions)" flag
Excerpt IncludeIncoming international participant (under special conditions)Incoming international participant (under special conditions)nopaneltrue Include PageRoot Ukraine BMRoot Ukraine BM
"Inclusion support" section
Inclusion support for Participants with fewer opportunities
Excerpt IncludeInclusion support for participantsInclusion support for participantsnopaneltrue
Note
Invited experts cannot be flagged as participants with fewer opportunities.
For each participant with fewer opportunities, the beneficiary organisation receives an Inclusion support grant. In addition you must fill in the Inclusion Support for participants in the mobility activity screen.
For each participant with fewer opportunities, you must fill in the Fewer Opportunities section of your project.
Inclusion support for organisations
Inclusion support for organisations covers costs related to the organisation of mobility activities for participants with fewer opportunities. It consists of a flat rate of 100 euros per participant, regardless of the duration of the mobility activity. This amount cannot be manually changed, except in cases of force majeure.
Excerpt IncludeInclusion support for organisation not requested flagInclusion support for organisation not requested flagnopaneltrue
"Request inclusion support for accompanying persons" flag
For mobility activities flagged as Accompanying person, it is also possible to request inclusion support. Tick the Request inclusion support for accompanying persons flag in the inclusion support section and provide the requested amount in the Inclusion support for participants field.
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"Participant report" section
Excerpt IncludeParticipant Reports section in mobility activity, group mobility activity, participant and participation detailsParticipant Reports section in mobility activity, group mobility activity, participant and participation detailsnopaneltrue See the page Manage participant reports in projectsfor details.
"Recognition Certificates" section
Excerpt IncludeCertifications (Recognition Certificates)Certifications (Recognition Certificates)nopaneltrue AnchorTravelTravel
"From-To" section
Sending and Receiving organisation
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title Information
Only organisations available in your project and having the relevant mobility activity roles defined in the organisation details are available for selection as Sending Organisation and Receiving Organisation. Sending organisations must be from the countries indicated in the Programme Guide. See here for the list of eligible countries.
Select the Sending and Receiving organisation.
Excerpt IncludeCopy of Add mobility activities to projectsCopy of Add mobility activities to projectsnopaneltrue
Note
title KA121/122 Call 2025 Warning message ref. no. of participants
For KA121/122 Individual mobility activities, Call 2025 (and onwards) for activity type Courses and Training within the same project, you can add a limited number of participants. The limits are as follows:
KA121 with accreditation type = "Accreditation for a mobility consortium coordinator" → Maximum 10 participants
KA121/KA122 with accreditation type = "Accreditation for an individual organisation" → Maximum 3 participants
A warning message will be displayed for the field Receiving organisation if the allowed number of participants from the same Sending organisation registered for the activity type Courses and Training with the same Mobility start date, Mobility end date, Receiving country, and Receiving organisation, exceeds the limit.
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In call 2024 projects, if the activity type of the mobility activity is Invited Experts, then the Receiving country is pre-filled with the country of the Applicant organisation and is read-only.
Multiple receiving organisations (Call 2024 projects)
Excerpt IncludeMultiple receiving organisations in mobility activitiesMultiple receiving organisations in mobility activitiesnopaneltrue
Organisation role in mobility activity
Excerpt IncludeOrganisation role in mobility activityOrganisation role in mobility activitynopaneltrue
Supporting organisation field (call 2024 only)
Excerpt IncludeSupporting organisation field in KA121 and KA122 mobility and group activitiesSupporting organisation field in KA121 and KA122 mobility and group activitiesnopaneltrue
Accommodation type
For certain activities in school mobility projects, in addition to the details of the sending and receiving organisations, you must also specify the Accommodation type, by selecting it from the drop-down list.
In addition, for certain activities in VET mobility projects, also specify the Host environment.
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Distance travelled and distance band
Excerpt IncludeDistance and distance bandDistance and distance bandnopaneltrue
Main means of transport and "Sustainable means of transport (green travel)" flag
Excerpt IncludeMain means of transport and green travelMain means of transport and green travelnopaneltrue
"Request second travel grant for obligatory pre-departure training" flag (SCH projects only)
Excerpt IncludeRequest second travel grant for obligatory pre-departure training flagRequest second travel grant for obligatory pre-departure training flagnopaneltrue
"International mobility activity" flag (KA121-VET projects only)
International mobility activities can only be implemented in KA121-VET projects, meaning the Receiving Country of the mobility activity screen can be a third country not associated to the Programme.
After selecting a Receiving organisation (1) located in a third country, the Receiving country (2) field will remain empty and the International mobility activity flag (3) is displayed.
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Tick the International mobility activity (1) flag to populate the Receiving country (2) field.
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The reported budget for international activities is displayed in a dedicated tab in the Budget summary section of the project and indicates the share of the international mobility budget to the project grant.
Grant beneficiaries may use up to 20% of the last awarded grant (from which the Inclusion support for participants and the Exceptional costs for expensive travel for international mobility activities have been deducted first) for outgoing mobility activities to the not associated countries listed in the Programme Guide for VET projects.
"Travel Grant" section
Excerpt IncludeFunded travel days and Travel grant or Travel supportFunded travel days and Travel grant or Travel supportnopaneltrue
The Travel support is not available for activities of type Hosting teachers and educators in training.
"Travel support not required" flag
Excerpt IncludeTravel support (Grant) not required flagTravel support (Grant) not required flagnopaneltrue
"Request exceptional cost for expensive travel" flag
Excerpt IncludeExceptional Cost for Expensive TravelExceptional Cost for Expensive Travelnopaneltrue
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Exceptional Costs
"Request exceptional costs" flag
Excerpt IncludeExceptional costsExceptional costsnopaneltrue
"Request Exceptional cost for visa and other entry requirements" flag
Excerpt IncludeExceptional cost for visa and other entry requirementsExceptional cost for visa and other entry requirementsnopaneltrue AnchorDurationDuration
"Duration" section
In this section you will add/update the Start and End dates of the mobility activity.
The Duration (days) is calculated automatically based on the physical mobility activity start date and end date, and cannot be manually changed. The minimum and maximum duration allowed for a mobility activity is displayed below the field.
Note
If the calculated Duration (days) does not comply with the rules for the Activity type, an error message will display, informing you of the fact. You must make the needed adjustment in the Start and End date fields to comply with the rules. See the Erasmus+ programme guide for details.
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title Click here to view an example.
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If the mobility activity was interrupted, check the Mobility activity included an interruption flag, then type the number of interruption days in the Interruption Duration (days) field.
The Duration of Mobility Activity Period (days) is calculated automatically based on the Duration Calculated (days) and the Interruption Duration (days). This field cannot be manually changed.
Travel days are taken from the information provided under Travel Grant and are taken into account in the Individual Support grant calculation.
The Duration for Individual support (days) is calculated automatically based on the Duration of Mobility Activity Period (days) and the Travel days, but it can be changed as applicable.
For a blended mobility activity (the Blended mobility activity flag is checked in the Activity section of the screen), you will also have to fill in the Number of days in virtual mobility activity. The virtual component duration is not taken into account in the Duration for Individual support (days).
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"Request fewer days for individual support" flag
Excerpt IncludeRequest fewer days for individual support flagRequest fewer days for individual support flagnopaneltrue
"Course fees" section
Excerpt IncludeCourse feesCourse feesnopaneltrue AnchorIndSupIndSup
"Individual Support" section
In the Individual support subsection, the Individual support grant is available, displaying the calculated value for this cost item, based on the information provided in the form. The field is read-only except in cases of Force majeure.
Individual Support is not available for activities of type Hosting teachers and educators in training.
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"Individual support - grant not requested" flag
Excerpt IncludeIndividual support - grant not required flagIndividual support - grant not required flagnopaneltrue
"Budget" section
Organisational Support
The Organisational Support grant is available for all participants except those flagged as Accompanying person. Where applicable, the information that the participant is entitled to this type of grant, is displayed. The message displayed varies, depending on the activity type.
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"Organisation support grant not requested" flag
Excerpt IncludeOrganisation support grant not requested flagOrganisation support grant not requested flagnopaneltrue
Total mobility activity grant
The Total mobility activity grant is calculated based on the information provided throughout the mobility activity screen.
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"Mobility activity comments" section (optional)
Excerpt IncludeMobility activity commentsMobility activity commentsnopaneltrue
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