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Self-registrant

Organisation-level

The self-registrant of an organisation is the person who registered your organisation and obtained a PIC for their organisation.

They are the main contact person for your organisation and the European Commission (until the LEAR is appointed).

They are able to define back-up self-registrant persons (i.e. other members of the organisation as self-registrant).

Adding a back-up person ensures that the organisation's data can always be maintained, and that the requested documents can be added by multiple persons.

When registering your organisation, if you indicate another person as contact person in the form, this person will also be automatically granted the role of self-registrant, have access to the PIC information.

If you want to modify any contact person, then you must follow the procedure detailed in My Organisation(s).

Legal Entity Appointed Representative (LEAR)

Organisation-level

Following the registration of your organisation and the creation of the PIC, and in parallel to the validation of your organisation, the Central Validation Service will request the appointment of a Legal Entity Appointed Representative (LEAR) for your organisation.

A legal representative(s) (e.g. typically the CEO of the company) of your organisation will have to nominate a member of the staff as the LEAR of your organisation. 

The LEAR is officially appointed once the organisation has been validated. 

There can only be one LEAR per organisation.

Once valid, the LEAR can:

• Manage the legal and financial information of the organisation;
• Access and manage all organisation-level user roles and permissions;
• Appoint or revoke all organisation-level user roles and permissions. 

Only the appointed LEAR and the Account Administrator can access the organisation's data and update it.

Once the LEAR has been defined and validated, that person becomes the main administrative contact between your organisation and the European Commission. Self-registrants therefore no longer have access to the organisation's and PIC data once the LEAR is appointed. 

Upon closure of the Opening Session, the LEAR of each participating organisation will receive an e-mail notifying them that the PIC of their organisation was used in a submission for a call for tenders. As a LEAR, you will only receive this communication if the tender was marked as “In Order” during the Opening Session. In the case of a consortium, the LEARs of the group leader and group members will receive this notification.

Only an existing LEAR can nominate a replacement LEAR for your organisation, and/or manage all organisation-level user roles and permissions by following the procedure detailed in My Organisation(s) > Modify Authorised Users/LEAR.

To view or edit organisation-level roles, please view View or Edit Organisation Roles.

Account Administrator (AccAd)

Organisation-level

The Account Administrator is nominated by the LEAR to another person of the same organisation.

The LEAR may delegate tasks to one or more Account Administrators. However, the LEAR retains full responsibility for the organisation.

An Account Administrator appointed by the LEAR will be able to modify the data and provide supporting document(s) for the organisation.

To view or edit organisation-level roles, please view View or Edit Organisation Roles.

Legal Signatory (LSIGN and Procurement LSIGN)

Organisation-level

Legal signatories (LSIGN) are nominated for an organisation by the LEAR or an Account Administrator, LSIGNs have the right to sign contracts and amendments managed through the portal on behalf of the organisation:

• LSIGN for Grants;
• Procurement LSIGN for Procurement Contracts or Specific Contracts under Framework Contracts.

If there are multiple LSIGNs in an organisation, and a Procurement LSIGN would need to restrict the signatory role of contracts, they are able to

Subsequently, they can be assigned to a particular project or contract Contract as PLSIGN CLSIGN by a Coordinator Contact (CoCo or PCoCo). LSIGNs have the right to sign contracts and amendments on behalf of the organisation, which are managed through the portal.

An organisation can have an unlimited number of LSIGNs.

To view or edit organisation-level roles, please view View or Edit Organisation Roles.

Financial Signatory (FSIGN)

Organisation-level

Financial signatories are nominated for an organisation by the LEAR or an Account Administrator. Subsequently, they can be assigned to a particular project or contract as PFSIGN by a Coordinator Contact (CoCo or PCoCo).

FSIGNs have the right to sign financial statements on behalf of the organisation, which are managed through the portal.

An organisation can have an unlimited number of FSIGNs.

To view or edit organisation-level roles, please view View or Edit Organisation Roles.