The bulk import and export of mobility activity data is done in the Import-export mobility activity

section of the mobility project.

When importing or exporting the

list of mobility activities for a project, the file extension options available for download are CSV and

XLSX. Both draft and/or complete mobility details can be used when importing or exporting. If there are no mobility activities in the project, the empty

file template

is exported. User documentation is provided on how

to export and import mobility activities using

XLSX files. 

After the export it is possible

to add new data

in the specific fields and columns in the file. See Edit the mobility activity import file for details. Use

the Data dictionary

and Mobility Import-Export templates for details on the data relevant for your project including formatting specifics.

To avoid errors when importing, please adhere to the layout of the CSV or

XLSX templates. If the import does not succeed, an ERROR status is displayed and an import error log is available to view

.

The error log allows the user to understand the fields that need to be corrected in the import file for the import to be successful.

The import error log allows the beneficiary user to locate the lines or cells with incorrect values in the imported file. These need to be corrected before the file can be re-imported successfully. See View mobility activity import error logs for details. 

Each mobility

activity in the project must have a unique identification code, the

Mobility Activity ID.

This is an alphanumeric field in the import file and must be filled

by the beneficiary when using the import-export functionality.

Be careful when importing mobility activities: using

an existing Mobility Activity ID for a different mobility activity will result in overwriting the original mobility activity data in your project.

If there is a need to update mobility details, for example the contact details, this can be done using the import functionality. First update the details in the spreadsheet and then import it into the project

.

When adding a new mobility activity, the Organisation ID for the sending and receiving organisations as well as the Mobility Activity ID are checked. A new Mobility Activity ID creates a new mobility activity in the project and similarly a new Organisation ID creates a new organisation in the project as long as the associated OID is also unique for that project.

The ECHE accreditation is required for all higher education institutions from Programme Countries acting as sending organisations, as well as for those from Programme Countries acting as receiving organisations for activities of type HE-SMS (Student mobility for studies) and HE-STA (Staff mobility for teaching).

For higher education institutions holding an ECHE code, it is suggested to use the ECHE Code as the identifier in the Sending Organisation ID and Receiving Organisation ID fields.

You can download the latest list of higher education institutions holding an ECHE.

Beneficiaries can consult the list of imported mobility activities in the

Mobility activities

section of their project. Key details are provided in the list view for each entry.