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Beneficiary projects may undergo different types of checks by the National Agency:
All projects, unless terminated with no grant, will be subjected to the Final Report Check and NA Validation. If a project receives the status Finalised, the information changed or updated by the NA during NA Validation can be viewed. If any additional check is required, the NA will contact you with details of documentation to provide and further explanation. Once the check(s) are performed, the information changed or updated during these check(s) can be also be viewed. See the Erasmus+/European Solidarity Corps programme guides for additional information.
The project versions drop-down, available for finalised projects, allows you to view the project details at the various stages. This page provides an overview of how to view the impact of those validations and/or checkson a project, specifically their impact on the mobility activities and the project budget. By default, upon opening a finalised project, the last submitted project version opens.
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Project versions drop-down listA project will not display the project versions drop-down list in the Content menu of a project until it is Finalised in the National Agencies project management system. Once the project is finalised, the project version drop-down is available. Using the drop-down gives you the opportunity to check the different project versions and see what changes, if any, were made by the NA during the various checks, including the impact on budget and mobility activities. The project is locked for editing, regardless of the project version selected. Here are two examples of the Project version drop-down list:
Each check has a specific identification code. This code consists of: Year of creation-NA Code-Check Type Acronym-6 digit number, for example: 2023-PL01-CHECK-SAC-003834 or 2023-FR02-CHECK-SYS-004736. The check type acronyms used in the check code, displayed in the project version drop-down, are:
The check type On the spot check during completion of the project is only managed in the National Agency's project management system and will not be available in beneficiary projects. The "NA Validation" tab in the projectOnce the project is finalised, in addition to the Project version drop-down list, a new tab is visible in the project's Content menu: NA Validation. It is availableif any version other than Reported (Submitted) is selected from the project version drop-down. Under this project section, an overview of changes performed during the NA Validation of a check is provided.
The "NA Validation" tab in the "NA Validation (Submitted)" versionWhen selecting the NA Validation (Submitted) project version, the NA validation project tab is available. The NA validation screen provides an overview of:
The "NA Validation" tab in the "Check (Submitted)" versionWhen selecting the Check (Submitted) project version, the NA validation screen displays the following sections:
The individual sections in this screen can be collapsed/expanded using the arrow available for each section. Project versions and Mobility activitiesIn the Mobility activities section of your project, you have the possibility to review changes made during validation or checks using the version drop-down. This is also applicable for other project sections, for example Complementary activities or Participations, depending on the action type of your project. Reported (Submitted) mobility activitiesWhen selecting the Reported (Submitted) project version, the list of mobilities, as submitted with the final beneficiary report, displays. No NA validation or check information is available. NA Validation (Submitted) mobility activitiesWhen selecting the NA Validation (Submitted) project version, the list of mobilities now displays the Validation status column. Possible validation statuses are: Approved, Approved with corrections and Not approved. You can only View mobility activity details. In the example below, we see three mobility activities with validation status Approved with corrections, meaning information for these activities have changed. The changes made by the NA during NA Validation could have an impact on the budget. Check (Submitted) mobility activitiesWhen selecting the Check (Submitted) project version, the list of mobilities also displays the Validation status column. Possible validation statuses are: Approved, Approved with corrections and Not approved. You can only View mobility activity details. In the example below, we now see two mobility activities with validation status Not approved. This could have had an impact on the budget. Project versions and project BudgetVia the project version drop-down you can also easily review changes made to the budget of the project during validation and/or checks. Reported (Submitted) budgetWhen selecting the NA Validation (Submitted) project version, the Budget screen will display the budget information as submitted with the Final report. You can view the Awarded and Reported budget.
In our example, the total Reported budget is 58 067 EUR, which equals 100.68 % of the Awarded budget. NA Validated (Submitted) budgetWhen selecting the NA Validation (Submitted) project version, the Budget screen will display the budget information after the NA Validation of the project. In our example, we can see a difference in the NA Validated Budget compared to the reported one we looked at previously. This is,for example, due to the fact that the NA unapproved or approved mobility activities with changes during the validation, resulting in this update in the validated budget. In our example, the NA Validated budget is 54 055 EUR, which equals 93.72 % of the Awarded budget. Check (Submitted) budgetWhen selecting the Check (Submitted) project version, the Budget screen will display the budget information after the check of the project. In our example, we can see a difference in the Check Budget compared to the reported one we looked at previously. This is, for example, due to the fact that the NA unapproved or approved mobility activities with changes during the check, resulting in this update in the check budget. In our example, the Check budget is 53 199 EUR, which equals 92.24 % of the Awarded budget. |
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