The illustrations in the provided Wiki pages are for consultation purpose only and may not always reflect the latest implementation. 

"Access to the special categories of personal data" flag


The flag Access to the special categories of personal data is available in the Contact person section of the Associated persons screen, allowing all beneficiary or consortium coordinator contacts (assigned to the beneficiary organisation) to have full access to the sensitive data in the project. 

Flag that, when selected, indicates that the contact person has access to the special categories of personal data

For the categories of users mentioned above, this flag is selected by default for call 2025 onwards, but it can be removed. Removing this check will result in the contact/associated person not being able to view information related to Force majeure explanation and Inclusion support for participants: description and justification in Beneficiary Module.


See below how different functionalities are impacted in the Beneficiary Module when this flag is removed:

  • Inclusion support for participants: description and justification
         - Information in this field will not be visible (for more information on the field, see Inclusion support for participants)

  • Force majeure explanations
         If you do not have access to the special categories of personal data, when you set the Force majeure flag to yes, the Force majeure explanations field will not be visible and you will receive a warning message.
    • Impact on saving in KA121 and KA122, KA131, KA151-155, KA171, KA182, KA210
      If you do not have access to the special categories of personal data, and you are creating mobility activities or participants which include force majeure, you will not be able to complete them (they will remain in Draft), as selecting the Force majeure flag also requires the user to add comments in the Force majeure explanations field. As this field is not available for the users without access to special categories of personal data, you will receive a warning message and will not be able to complete the mobility activity or participant: "By clicking this flag, associated persons without access to special categories of personal data will not have access to "Force majeure explanations" field and they will not be able to complete the mobility activity."

    • Impact on saving in KA220
      If you do not have access to the special categories of personal data and you set the Force majeure flag to yes, the Force majeure explanations field will not be visible and you will not be able to save (KA220). A warning message will be displayed:
      • When trying to save Learning, Teaching and Training activities (LTTA) and Transnational Project Meetings (TPM): " By clicking this flag, associated persons without access to special categories of personal data will not have access to "Force majeure explanations" field and they will not be able to save the participant."
      • When trying to save Multiplier events (ME): " By clicking this flag, associated persons without access to special categories of personal data will not have access to "Force majeure explanations" field and they will not be able to save the event."
      • When trying to save Project results (PR): " By clicking this flag, associated persons without access to special categories of personal data will not have access to "Force majeure explanations" field and they will not be able to save the organisation."
    • Impact on saving in ESC51
      If you do not have access to the special categories of personal data, and you are creating mobility activities or participations which include force majeure, you will not be able to complete them (they will remain in Draft), as selecting the Force majeure flag also requires the user to add comments in the Force majeure explanations field. As this field is not available for the users without access to special categories of personal data, you will receive a warning message and will not be able to complete the mobility activity or participation: "By clicking this flag, associated persons without access to special categories of personal data will not have access to "Force majeure explanations" field and they will not be able to complete the participation."
    • Impact on import/export operations
      • The field Force majeure explanations will still be available in the import-export templates.
      • When you perform a data export, the values in this field will not be populated, this field (column) will be empty for all the users, no matter if they have or not access to the special categories of personal data.
      • When you perform a data import, the values in the Force majeure explanations field will be saved and users (no matter if they have or not access to the special categories of personal data) can complete the mobilities or participations, but those without access will not be able to see the imported values in the mobility activity screen.
      • Import-export log:
          • Users without access to special categories of personal data can see all the exports in the project and only their own imports, and
          • the users with access can see the full import-export log.



Footnote

When possible, this glossary quotes from the programme guides. The programme guide definitions and explanations precede the definitions based in Erasmus+ and European Solidarity Corps guides. The programme guides' glossary can be downloaded or viewed on line from:

Glossary entries in this wiki assist the end user to navigate to content on how to perform related tasks in Erasmus+ and European Solidarity Corp Platform and related modules. 

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