Each project can have a maximum of 10 participants in Complete status. If this condition is not met, the Final beneficiary report cannot be submitted. 

This limitation only refers to Participants, so Accompanying persons and Participants in Preparatory visits are excluded from the calculation.

"Mobility Activity" section

Activity types

In KA182-SPO - Mobility of Sport Coaches and Staff projects, the following activity types are available to choose from:

• Coaching or training assignments (SM-CTA)
• Job shadowing and observation periods (SM-JOB-SHOP)

Use the drop-down to select one of these two options.

Mobility activity ID

Unique Erasmus+ Mobility ID

Flags

"Participant" flag

This flag is selected by default and indicates the mobility activity as a participant. 

"Accompanying person" flag

If this flag is checked, the Type of accompanying person field displays and an option must be chosen from the available drop-down.

"Blended mobility activity" flag

"Force majeure" flag

If this flag is checked, the following rules apply: 

• The rules for the minimum and maximum duration of the mobility activity will no longer apply.
• The fields Travel Grant, Individual support grant, and Inclusion support for organisations will become editable and can be updated. If any values were already present they will remain.

"Participant" section

"Participant profile"

From the Participant profile drop-down you must select one of the available options. 

"Online language support (OLS)" flag

"Incoming international participant (under special conditions)" flag

If this flag is checked, the Participant with fewer opportunities flag will be checked automatically and is read-only. It will be possible to select an organisation from the Ukraine as Sending organisation in the From-To section of the mobility activity. 

"Inclusion support" section 

"Participant with fewer opportunities" flag

Once the flag is checked, the fields Inclusion support for participants, where you can request this type of support for the participant, and Inclusion support for organisations, read-only, become available. 

For participants flagged as Force majeure, the Inclusion support for organisations field will be editable. 

"Inclusion support for organisation not requested" flag

Check this flag if this type of support is not required. Once checked, the value in the field Inclusion support for organisations is set to 0 EUR.

Linguistic support

In Job shadowing and observation periods activities, this flag displays if the participant is not flagged as an accompanying person and if the mobility activity duration is equal or higher than 31 days. 

Once checked, the field Linguistic support grant becomes available, containing the support grant. The field is read-only. 

"Participant Survey" section

"Recognition Certificates" section

"From-To" section

Sending and Receiving organisations

Choose the Sending and Receiving organisation in the From-To section, using the available Select buttons. If an organisation is not available for selection, check that it is added in your project by accessing the Participating organisations in your project.  

Take note of the following rules regarding the Sending and Receiving organisation in a KA182 mobility activity:

• The sending and receiving organisations must be different within the same mobility activity.
• The sending and receiving countries must be different within the same mobility activity. In case the sending or receiving country is an Outer-most region, the parent country is taken in account.
• Only the beneficiary organisation can be the sending organisation, with the exception of mobility activities flagged as "Incoming international participant (under special conditions)". In this case, the sending organisation can also be an organisation from the Ukraine. 
• The beneficiary organisation can never be the receiving organisation.
• Only other organisations located in a programme country can be selected as the Receiving organisation. 

Distance travelled and distance band

Main means of transport and "Sustainable means of transport (green travel)" flag

Travel Grant

Here you define the Funded travel days. The minimum and maximum allowed is displayed below the field. The Travel support field is read-only and automatically filled.

For participants flagged as Force majeure, the field will be editable. 

"Travel grant not requested" flag

If the travel grant is not required for the mobility activity, check the Travel grant not requested flag. Once selected, Travel support is set to 0 EUR. 

Request exceptional cost for expensive travel

Request Exceptional Cost for visa and other entry requirements

"Duration" section

Provide the Start and End date of the mobility activity. The relevant duration fields are updated automatically, as per information provided.

The minimum and maximum duration allowed is displayed below the relevant fields. The minimum and maximum duration for a mobility activity depend on the type of participant, activity type and call year of the project. For example, for Coaching or training assignments, call 2025 onwards, the duration of a mobility activity can be 7 to 45 days for Participants, and 2 to 45 days for Accompanying persons. 

The field Duration for Individual support (days) is prefilled, but can be edited. The maximum allowed is displayed below the field.

"Mobility activity included an interruption" flag

Check this flag if, during the mobility activity, an interruption occurred. When the tick box is selected, the field Interruption duration (days) becomes available and must be completed. 

Individual Support

The Individual support grant field is displayed here and is read-only. The value displayed is calculated based on the information provided for the mobility activity. In cases of Force majeure, the field will be editable. 

"Individual support - grant not required" flag

Check this flag if this type of support is not required for the mobility activity. Once checked, the value in field Individual support grant will be set to 0 EUR.

"Budget" section

Total mobility activity grant

The Total mobility activity grant is calculated automatically as per information provided throughout the form and read-only.

"Organisation support grant not requested" flag

If Organisation support is not required, tick the Organisation support grant not requested flag. This flag is not available for mobility activities flagged as accompanying persons.

Mobility activities in which this flag is checked will be excluded in the calculation of the Organisational Support on project level. See Budget in KA182 projects for details.

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