Follow the documentation check list:

This check list is not accessible to the National Agencies.

Do not copy a page without following the check list. A copied page no matter the status will automatically be published on saving. The location of the page must be changed to Copied pages - restricted to editors before first save to avoid this.

Please, note this message as well as the check lists are not visible to the NA user group.

This check list is not visible to the National Agencies.

  • Ensure that the location is under Edit pages - restricted to editors

  • If changes are required to be done by EAC IT TRAINING
    • Update status to Changes
    • Send request to EAC IT Training

IMT reference:

Page labels:

User review IMT reference:


The page should be marked by one of the 6 statuses. The page may be in DRAFT or is ready for or undergoing REVIEW. After review if there are comments or changes required the page is marked with the status CHANGES. If reviewed or not reviewed and no comments provided, the page is considered ready to be published and the status will be indicated as such READY. If the page is published for NA Working group review it will be indicated as REVIEW NA WG Finally the page is PUBLISHED.  The page may be hidden from the NA user group once it is AGED but may remain on this wiki for reference.

If a page is identified as requiring changes due to an upcoming release, the status will be indicated as CHANGES FOR UPCOMING RELEASE. The page will also be restricted for editing until it is updated with the latest information.

Please, note this message is not visible to the NA user group.


How to get access to Mobility Tool+

Contact person from the beneficiary or coordinating organisation

Those persons who are indicated as the project contact person of the beneficiary or coordinating organisation in the NA's Project Management System will automatically be given access to Mobility Tool+. These are usually the same details as entered in the application form, unless changed during the selection process. The email address associated with this contact person will receive the notification from the system once the project is created in Mobility Tool+. This contact person will be able to create new contacts with or without access to edit the project details in Mobility Tool+.

Incorrect email address for contact person

If an incorrect email address is used for the project contact person, the National Agency should change the email address in the NA's Project Management System and resend the data to Mobility Tool+. Without a correct email address the project cannot be accessed by the beneficiary organisation. Once at least one beneficiary contact has access to the project in Mobility Tool+, it is the beneficiary's responsibility to manage and update the contacts for the project themselves.

Overview of default access rights

KA1KA2KA219, KA229 Schools onlyKA3ESC
Beneficiaries Edit + View accessEdit + View accessN/AEdit + View accessEdit + View access

View access

(Edit access can be given by a Beneficiary contact)


View access

(Edit access can be given by a Beneficiary contact)


KA107: Contacts of partner organisations can be given limited view access to the project.

  • They only view mobilities that the organisation is either hosting or receiving.
  • They only view contacts of their own and beneficiary organisation.
  • The contact can download mobilities, participant reports and surveys on recognition in which its partner organisation is involved.
  • No access to the budget or dashboard tabs.

View access

(Edit access can be given by a Beneficiary contact)

Edit + View in their copies

View access in the Coordinator copy

No access in other Partners' copies


View or edit access can be given by a Beneficiary contact.

Coordinators N/AN/A 

Edit + View access in their copies

View access in the Partners copies


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