Participants in a European Solidarity Corps project are invited to submit their feedback on the experience. The participant receives an email with a dedicated link to the participant report (EU Survey) which will not expire.
The email is automatically sent from Mobility Tool+.
The individual participant report is available in various languages and can be completed online in the EU Survey. The participant can save it as a draft and submit the form. After submission, the participant can download a PDF version but can no longer edit the form.
Participant report examples for the European Solidarity Corps can be viewed and downloaded from ESC Participant Reports Examples.
The participant report must be submitted before the Certificate of Participation can be generated in the European Solidarity Corps Portal.
Representatives of organisations taking part in activities of type Advance Planning Visits will not receive participant report requests.
A participant flagged as Force Majeure, even if potentially unavailable, will receive a notification regarding the Participant Report to be filled in at the end of the activity/project.
Timing of the participant report requests
The participant will receive the initial email notification to submit the participant report:
A reminder will be sent two weeks after the initial notification for participation in ESC11 - Volunteering Projects, ESC13 - Volunteering Partnerships Annual and ESC21 - Traineeships and Jobs projects.
No reminder is sent for ESC31 - Solidarity Projects.
All notifications are sent automatically.
The Report Request Status in Mobility Tool+
Currently, in Mobility Tool+ the report request status can only be checked in the individual participation screen (ESC11, ESC13, ESC21) or participant details screen for (ESC31).
The report will have one of the following statuses:
The participant report history is also displayed, indicating the date and time when the report is sent.
Please note that for ESC11, ESC13, ESC21 projects, the participant reports will not be sent out if the participation details are not complete. In this case, please complete the details of the participation and select to Re-Send the participant report notification, if the end date of the activity has already been reached.
Re-sending the participant report request
The initial request is sent automatically from Mobility Tool+. If you wish to send a reminder the Re-Send button can also be used. Also, if there was an issue with the email it is possible to re-send the request. In such scenario, the status of the report request in Mobility Tool+ would be Undelivered.
The Re-Send button is only available if:
Downloading participant reports
Submitted participant reports can be downloaded individually as a PDF file.
All received participant reports for a project can be exported to an Excel file from the Participants tab. The option to Export Participant Report(s) becomes available when there is at least one report.