An event is a planned and organised experience with an identified beginning and end. Events have:
The European Commission is responsible for a wide range of events, many of which are open to the public. Offering a consistent online experience regarding events improves the user experience and contributes to higher satisfaction levels.
There are three states for an event:
Event organisers can decide to communicate about one, two or all three states. In all cases, information about the event published during its different states should use the same online communication channel.
The purpose of these rules is to ensure information about current, planned or past events is structured and coherent throughout the event experience – from the announcement, through updates during the event to post-event information.
1) Register on SCIC Event Database
If you are organising an event with more than 50 participants and a clear external communication dimension, you must register it on the Events Database. This database is managed by the events management services of the Department for Interpretation (DG SCIC).
Registering events on the SCIC Events Database also allows you to use SCIC framework contract if you need associated services, including event-related communication.
See the Corporate Solutions page on the Web Guide regarding the SCIC Events Database. If you have questions regarding the database and SCIC Framework contract, please contact SCIC-CONF-FWC@ec.europa.eu.
Events registered in the Events Database are displayed in the European Commission website's EVENTS list view and can be simultaneously displayed as a related event on a generic Commission webpage, department page, topic page, policy page or research area page.
2) Follow writing and tagging guidelines
Commission services must:
3) Choose the right channel for your business needs
If your audience uses another existing Commission website and cannot be reached just by using SCIC and its dissemination platforms, then add content related to your event on that website or – in the case of large, complex events – create a dedicated website:
The way to upload your event to an existing website depends on the website itself:
Depending on business needs, you may have to create a separate website for your event. Event websites are only allowed for large and complex events that cannot be accommodated by existing solutions.
The sole purpose of an event website is to advertise an activity that is open to the public, organised and/or hosted by the European Commission. The website can be temporary and provide information about an event before, during and after it takes place.
European Commission websites are subject to specific rules depending on the category of site. See European Commission websites overview for an overview of site categories.
Event sites from DGs fall under the category: EC-branded Harmonised Websites Group 2 (Events) in most instances. Check the dedicated sections of the Web Guide for related guidelines and design requirements.
To create an Event website, you should follow the web request procedures
Depending on your business needs, your event website will be developed on:
Contact the communication unit in your DG to discuss possibilities.
Need further assistance on this topic? Please contact the team in charge of the Europa Domain Management (EU Login required).